Conveyancing Secretary

Our client based in Romford , Essex are seeking to recruit a permanent Legal Secretary who has worked within a Conveyancing department.

As the Legal Secretary you will be responsible for:

• Prepare correspondence and documents through audio-typing and word processing.
• Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.
• Prepare mail and enclosures for dispatch.
• Arrange for all copying to be done, in person if the office assistant is not available to undertake the task.
• Make appointments, arrange meetings and to maintain an up to date diary for his/her principal.
• Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.
• Provide refreshments when asked to do so.
• Provide support to other secretaries as required.
• Provide guidance to junior and temporary secretaries when required to do so.
• Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care. Undertake any specific training when required to do so and overall to have a responsibility towards self-development.
• Ensure the confidentiality of all the firm’s and clients documentation and information.

Key skills required for this position include:

• Previous conveyancing secretarial experience
• Appropriate literacy skills.
• Good communication skills.
• Suitable standard of keyboard and IT skills.
• Ability to work in a team.

Hours are Monday to Friday 9am 5.30pm

If you have all of the skills and attributes for this role please apply today.

• Seniority Level
• Mid-Senior level
• Industry
• Legal Services
• Law Practice
• Employment Type
• Full-time
• Job Functions
• Legal
• Administrative
• Skills
• Literacy
• Clerical Skills
• Legal Assistants
• Copying
• Word Processing
• Conveyancing
• Communication
• Typing

Screening questions

Preferred qualifications

• We must fill this position urgently. Can you start immediately?
• Ideal Answer: Yes
• How many years of work experience do you have with Legal Assistants?
• Ideal Answer: Minimum: 1
• How many years of work experience do you have with Communication?
• Ideal Answer: Minimum: 1