Executive Assistant in Slough

PSN have partnered with the Professional Triathletes Organisation (PTO) – a global start-up disrupting the world of endurance sport – to help find a new Business Strategy Associate to join their London HQ.

The Company:

• Co-owned by the world’s top triathletes and backed by global investors
• Organisers of the T100 Triathlon World Tour, hosted in cities like Miami, Singapore, London, and Dubai
• High-growth, high-energy culture with leadership from UFC, Meta, F1, ATP, Sail GP, and more
• Known for innovation, speed, and disrupting the traditional triathlon space

Role

We’re looking for a highly organised and ambitious Executive Assistant & Project Coordinator to join the PTO. In this role, you’ll provide top-tier support to our C-suite leadership team, while also playing an active role in company communications and strategic projects. You’ll be embedded in the heart of the organisation - helping the leadership team operate at pace, keeping priorities aligned, and ensuring our most important meetings, decisions, and initiatives run seamlessly. At the PTO, you’ll contribute to bold, industry-defining projects, learning through experimentation and helping reshape the future of triathlon. Reporting to the CFO, this role is based at our London HQ.

Key Role Responsibilities

• Executive & Administrative Support
  • Provide high-level executive assistance to the CEO, Chairman and broader C-suite, managing complex calendars, scheduling, and prioritisation.
  • Coordinate all travel logistics (flights, visas, accommodation, and ground transport) across multiple time zones.
  • Serve as a key point of contact for internal and external stakeholders, handling communications with professionalism and discretion.
  • Prepare correspondence, briefings, and materials for internal meetings, board sessions, and external engagements.
  • Maintain confidentiality and exercise sound judgment in handling sensitive information.
• Internal Communications
  • Draft and deliver company-wide updates and announcements on behalf of the leadership team.
  • Act as a communication bridge between executives and the wider organisation, ensuring clarity, consistency, and follow-through.
  • Support the development of internal narratives and messaging, helping shape how the leadership team engages with staff.
• Project Coordination & Meetings
  • Coordinate key meetings (leadership forums, offsites, board meetings), ensuring agendas, materials, and actions are managed efficiently.
  • Track progress on strategic cross-functional initiatives, following up to keep stakeholders accountable.
  • Capture key decisions and ensure timely follow-through.
• Strategic Support
  • Participate in senior meetings, providing structured follow-up and coordination across departments.
  • Conduct research and prepare reports or briefing notes to support executive decision-making.
  • Take ownership of ad hoc or special projects spanning multiple business areas.

Who we’re looking for / Profile

• 2-4 years’ experience in an Executive Assistant, PA, or project coordination role, ideally supporting senior leadership.
• Excellent organisational and time management skills, with proven ability to manage competing priorities.
• Strong written and verbal communication skills, with experience drafting executive-level correspondence and presentations.
• Able to operate with professionalism, confidentiality, and sound judgment in a fast-paced, high-growth environment.
• Proactive, detail-oriented, and solutions-focused, with a calm approach under pressure.
• Proficient in Google Workspace: Drive, Docs, Sheets and Forms; comfortable learning new tools and systems quickly.
• A strong collaborator who builds trusted relationships across teams and seniority levels.
• Interest in sport, live events, or entertainment is a plus - but most important is the drive to contribute to something ambitious and industry-defining.

The PTO Values: The EDGE we’re seeking

• Entrepreneur at Heart: A ‘Doer’ who thinks and acts like a founder, driving impact and pushing boundaries to achieve key results. You like getting ‘stuck in’ and making sure that great ideas come to life and deliver real change.
• Dynamic Innovator: An adaptable individual who thrives in fast paced environments, seeking new opportunities to drive progress.
• Growth Mindset: Embraces challenges as opportunities, bouncing back stronger from every setback. There is nothing you can’t do if you apply yourself fully.
• Equality of voice: A Team Player. Able to inspire and motivate others, bringing energy, innovation, and a can-do attitude to our startup environment.

Benefits

• The opportunity to change the sport of triathlon and build something you can be really proud of.
• Flat working environment and a get-things-done company culture.
• Private health insurance through Vitality, including wellness benefits and more.
• Learning & Development budget for courses, books, events and more.
• 25 days holiday + Christmas break.
• Flexible working structure.
• Enhanced parental leave.
• Company share option scheme to drive ownership ability and allow financial participation in company success.
• Complimentary/ discounted T100 event entries for employees, friends and family.
• Free snacks, drinks, gym classes, open water swim credits and more.

If you are interested in this Executive Assistant & Project Coordinator role, send over a copy of your updated CV today!