Coordinator, Global Meetings & Events

About Us

At Preferred Travel Group, we care deeply about our people, nurture independence, and celebrate individuality. Family values inspire us, and we believe that change creates opportunity. We are committed listeners and deliberate storytellers in hospitality. We engineer potential, foster trust, and co‑create brighter futures. Our culture values collaboration, adaptability, and precision—qualities essential to every role. We are forever curious, guided by the Pineapple as our global symbol of hospitality. We believe the business of hospitality is borderless, and we proudly embrace that spirit every day. We believe that every team member brings unique strengths to the table, and we’re committed to creating an environment where those strengths can thrive.

Position Summary

We are seeking a highly organized, multi‑lingual and detail‑focused Coordinator, Global Meetings & Events to support the Meeting Manager, Global Meetings & Events and assist with the delivery of global meetings and events. This role helps with the planning and coordination of international tradeshows, roadshows, events, and meetings (TREM), working closely with the Meeting Manager to ensure activities run smoothly and as planned. The Coordinator works alongside the Meeting Manager, Global Meetings & Events to support event marketing activities, assist with forecasts and re‑forecasts, and help complete post‑event budget reconciliations. The role is hands‑on and focused on ensuring events are well organized, accurate, and aligned with brand and budget expectations. The position primarily supports the Preferred Hotels & Resorts brand, with additional involvement in initiatives across PTG and its portfolio of brands as needed.

Key Responsibilities

• Assist in coordinating all aspects of Preferred Hotels & Resorts (PH&R) Tradeshows, Roadshows, Events, and Meetings (TREM) globally while focusing on executing complex events in the U.K. and Europe that deliver excellence and inspiration.
• Collaborate with the Meeting Manager, Global Meetings & Events on the marketing, direction, and leadership of all TREM resources.
• Identify and recommend opportunities to elevate PH&R events providing greater financial performance and engagement for both hotel partners and PH&R.
• Explore industry trends and competitive landscape to help drive innovation and create transformational events propelling PH&R to be recognized as best‑in‑class for Meetings & Events.
• Offer creative and tactical advice on opportunities to enhance and differentiate PH&R at tradeshows and events.
• Ensure the representation of PH&R to internal and external customers is aligned with brand expectations and standards of excellence.
• Assist with all aspects of assigned events and virtual events, including site selection, pre‑event invitations, hotel confirmation, venue set‑ups and logistics, shipping, sales support, sponsorship opportunities, and virtual event production.
• Work closely with various departments on special events and virtual events while building strong relationships with key internal stakeholders and external clients.
• Assist in preparing and submitting budgets and Purchase Requests as needed for TREM activities.
• Assist in recommending preparation of policies and procedures for the departments.
• Focus on improving hotel satisfaction scores and attendees’ experiences.

Required Experience/Qualifications

• Excellent multilingual written and verbal communication skills in English, German & French.
• Proven experience in events, business, and/or project management.
• Experience with catering, meeting planning, and marketing and advanced negotiation, risk management, and budgeting capabilities.
• Team focused player with a passion for excellence, servant leadership, travel, hospitality, and hotels.
• You will possess the ability to infuse creativity, authenticity, and passion into events while managing multiple constituencies and cross‑cultural projects calmly and effectively under deadline pressures.
• Strong analytical, relationship‑building, time management, and problem‑solving skills.
• A strategic thinker who is creative, technically savvy, highly responsible, reliable, and ethical.
• Ability to translate event trends, partner priorities, and internal focus areas into clear, actionable tactical roadmaps.

Desired Experience/Qualifications

• A relevant degree or equivalent professional experience aligned with the role.
• Proficiency in Spanish and Italian would be advantageous.

Typical Behaviors & Working Style

• A strong people‑ and service‑oriented approach, investing time in building and maintaining relationships.
• Adheres to established policies and rules, involving others in decision‑making and working collaboratively to build consensus rather than making decisions independently.
• Communicates in an open, honest, and persuasive manner, working closely with others, often in a supporting role, to achieve shared objectives.

Preferred Working Environment & Job Characteristics

• Steady‑paced setting focused on planning and follow‑through.
• Collaborative, global team with clear roles and support.
• Role where each day may differ from the next and that values accuracy, consistency, and attention to detail.
• Team culture that emphasizes professionalism, helpfulness, and reliability when supporting meetings and events.
• Helping deliver well‑organized and successful events.
• Supporting colleagues through reliable work and attention to detail.
• Managing assigned tasks independently, while staying connected to the wider team.

What Success In This Role Looks Like

• Supports the delivery of meetings and events that are well‑organized, on time, and within budget.
• Works closely with the Meeting Manager, providing reliable support, clear communication, and follow‑through.
• Manages event logistics and documentation with care, consistency, and attention to detail.
• Assists with budgets and post‑event activities by following established processes and guidance.

Working Conditions

This role will be based out of the Preferred Travel Group office in London. With our in‑office philosophy, our associates are expected to be in the office at least three days per week, supporting a healthy balance between in‑person collaboration and flexible remote work. We take pride in our vibrant and inclusive culture, which thrives on meaningful connection, shared purpose, and cross‑functional teamwork. In‑office engagement plays a vital role in fostering spontaneous collaboration, accelerating innovation, and strengthening relationships across teams. It also provides valuable opportunities for mentorship, professional development, and a deeper sense of community. Please note: While the current expectation is a minimum of three days per week in the office, this may evolve over time in alignment with business needs and our continued commitment to culture‑building. Ability to travel up to approximately 40%, including international travel, may occasionally be required to transport materials to and from tradeshows or events, typically using wheeled luggage or similar transport aids. Willingness to work a flexible schedule, with occasional weekend assignments as business needs require.

Training

• Company Orientation
• Multicultural Sensitivity, Diversity, Inclusion, and Belonging
• Company Survey Tool
• Software, Microsoft Teams, CoPilot, and Zoom
• Company Event Database, Concur, and Website Software Swoogo, SharePoint, SurveyMonkey, and Canva

Disclaimer

The above information is designed to indicate the general nature and level of work performed. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.