Operations and Office Assistant in London

Make a real difference at one of London’s foremost SaaS scale-ups.

Be ready to pioneer the future of AI, data analytics, and technology. Step into PredictX, where we don't just see AI as a fashionable bandwagon to hop on but have lived and breathed AI & ML in every aspect of our product for the past decade.

As an Enterprise SaaS provider, we’re revolutionising critical decision‑making for many of the world’s largest businesses, including 3 FAANGs, seeking empowerment through our integrative AI technology and Predictive Analytics.

The Role

We’re seeking a versatile and proactive Operations and Office Assistant to contribute to our ongoing success. This role is perfect for a highly organised individual with a can‑do attitude. You’ll be based in our Victoria, London office, supporting various departments including sales and events. If you thrive in a fast‑paced environment, eager to learn, and have a passion for delivering exceptional results, we want to hear from you. This is an excellent opportunity to gain valuable experience in a thriving industry.

Key Responsibilities

• Office management and administration
• Reception duties: manage incoming calls, emails, and visitors
• Office maintenance: oversee office supplies, equipment, and maintenance issues
• Facilities management: coordinate cleaning, repairs, and office layout
• Health and safety: ensure compliance with regulations
• Event management: organise company and social events
• Travel and accommodation: book travel arrangements for staff
• Office support: provide general administrative support to all departments
• Financial and reporting
  • Financial management: process expenses, purchase orders, and invoices
  • Reporting: prepare and submit required reports (e.g., CCS, security audit)
• Project support
  • Project assistance: contribute to various projects as needed (e.g., DetectX, Hotel Matcher)
  • Data management: handle data validation and analysis
• Client and stakeholder management
  • Client support: assist with client meetings and events
  • Stakeholder liaison: maintain relationships with building management and suppliers
• People and culture
  • Onboarding and off‑boarding: support new and departing employees
  • Team support: contribute to a positive and efficient office environment

Skills/Experience

• Essential skills
  • Organisational and time management: ability to self‑manage, prioritise tasks, meet deadlines, and manage multiple projects simultaneously
  • Communication: excellent verbal and written communication skills for interacting with colleagues, clients, and external parties
  • Interpersonal skills: strong relationship‑building and teamwork abilities to collaborate effectively with different departments
  • Problem‑solving: ability to think critically and find solutions to challenges
  • Attention to detail: meticulous approach to ensure accuracy in tasks and data management
  • Adaptability: flexibility to handle changing priorities and responsibilities
  • Proficiency in IT: strong computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
• Experience
  • Office administration: proven experience in a similar role, handling a variety of administrative tasks
  • Event management: experience in planning and executing events, including budgeting and coordination
  • Customer service: strong customer service orientation to interact with clients and visitors
  • Project management: ability to support and contribute to various projects

At PredictX, every day is a leap towards reshaping the tech and AI landscape. It’s not just a job; it’s a journey to innovate and achieve excellence.

Ready to embark on this thrilling adventure? Join us, and let’s redefine technology together!

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analysing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgement. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.