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For Companies At a Glance
- Tasks: Support daily operations, manage documents, and assist with procurement across all departments.
- Company: Join Precision, a global leader in engineering excellence and innovation.
- Benefits: Enjoy 28 days leave, health plans, training opportunities, and a supportive culture.
- Why this job: Be part of a dynamic team where your contributions truly matter.
- Qualifications: 1-2 years admin experience, strong organisational skills, and proficiency in Microsoft 365.
- Other info: Opportunities for career progression in a collaborative environment.
The predicted salary is between 24000 - 36000 ÂŁ per year.
At Precision we deliver engineering excellence in every project. Based in Northern Ireland and operating globally, we specialise in the design and manufacture of high-performance low-voltage switchgear and automated control systems. Our purpose-built solutions are safe, secure and reliable by design, tailored for sectors such as data centres, renewables, commercial and industrial developments.
Job Overview
The Administrative Assistant will provide essential day-to-day administrative, project, and procurement support across all departments. The role ensures smooth office operations, accurate record-keeping, and effective communication between teams. This position is key in supporting business efficiency and maintaining Precision’s professional standards.
Key Responsibilities
- Office Administration & Coordination
- Provide daily administrative support including scanning, printing, laminating, filing, and maintaining both digital and physical records.
- Perform reception duties: answering phones, greeting visitors, managing sign‑ins, inductions, and issuing lanyards and PPE.
- Assist with onboarding new employees by logging IT support tickets, setting up system access, and organising welcome materials.
- Maintain shared documents such as cleaning rosters, internal trackers, and noticeboards.
- Assist with scheduling meetings, taking minutes, and coordinating staff calendars.
- Organise travel arrangements, visitor management, and general office coordination.
- Create and distribute monthly company newsletter.
- Schedule and track equipment inspections and servicing, ensuring relevant teams are informed.
- Arrange waste collections (e.g., general waste, cardboard bales, scrap metal) and liaise with contractors.
- Create, compile, and manage Operation & Maintenance (O&M) manuals for switchgear and control panels.
- Work with the engineering and production teams to gather technical information for manuals and project handover packs.
- Maintain a database of O&M manuals ensuring they remain accurate and up‑to‑date.
- Keep project folders structured, named, and consistent according to company document control standards.
- Assist with managing revision control for drawings, controlled documents, and technical records.
- Assist with supplier file management including certificates, contact details, and approved supplier records.
- Support the procurement team by maintaining and reordering Kanban stock items as required.
- Help prepare for stock takes, including templates, checklists, and data entry support.
- Liaise with the warehouse and supply chain team to ensure consumables and office supplies are replenished promptly.
- Support other teams and departments as needed to ensure the smooth operation of the business.
- Participate in team meetings and contribute to continuous improvement initiatives.
Key Qualifications
- Minimum of 1–2 years’ experience in an administrative or office support role, ideally within an engineering or manufacturing environment.
- GCSEs (or equivalent) in English and Maths are essential; additional qualifications in Business Administration are desirable.
- Experience using Microsoft 365 and document management systems preferred.
- Experience using ERP/MRP or job management systems would be advantageous.
- Excellent organisational and time‑management skills with strong attention to detail.
- Proficient in Microsoft 365 (Outlook, Word, Excel, SharePoint, Teams).
- Strong written and verbal communication skills.
- Confident and professional in liaising with internal and external stakeholders.
- Able to manage multiple priorities and adapt to changing needs.
- Discreet, reliable, and always maintains confidentiality.
- Collaborative team player with a proactive attitude.
Benefits
- 28 days annual leave (inclusive of statutory holidays), increasing with long service.
- Health Shield Cash Plan – helping cover everyday healthcare costs such as dental, optical, and physiotherapy.
- Company‑funded training and professional development opportunities.
- Free on‑site parking and modern facilities.
- Employee wellbeing initiatives promoting physical and mental health.
- Inclusive, supportive culture where ideas are valued and continuous improvement is encouraged.
- Opportunities for progression within administration, procurement, or quality support roles.
Location
Dungannon, Co. Tyrone
Hours of Work
Mon–Thu: 7.30 am–4.30 pm / Fri: 7.30 am–2 pm
Join Our Team at Precision
Are you ready to take the next step in your career with a dynamic and growing company? If you’re passionate about your work and want to be part of a supportive, forward‑thinking team, we invite you to apply today. Let’s build something great together!
Precision is an equal opportunities employer.
Administrative Assistant in Dungannon employer: Precisionswitchgear
Contact Detail:
Precisionswitchgear Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Dungannon
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend industry events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. Make sure you can articulate how your skills align with their needs, especially in areas like office administration and project support.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team at Precision.
We think you need these skills to ace Administrative Assistant in Dungannon
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Administrative Assistant role. Highlight your relevant experience in office support and any specific skills that match the job description, like your proficiency in Microsoft 365.
Showcase Your Organisational Skills: Since this role is all about keeping things running smoothly, don’t forget to mention your organisational abilities. Share examples of how you've managed multiple tasks or projects in the past to demonstrate your time-management skills.
Be Professional Yet Approachable: When writing your application, strike a balance between professionalism and approachability. Use a friendly tone while ensuring your communication is clear and concise, reflecting the collaborative spirit we value at Precision.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands and shows your enthusiasm for joining our team at Precision!
How to prepare for a job interview at Precisionswitchgear
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant position. Familiarise yourself with the key tasks like office administration, project support, and procurement. This will help you demonstrate how your skills align with what Precision is looking for.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experience where you successfully managed multiple priorities or improved office efficiency. Be ready to discuss how you keep track of documents and maintain records, as this is crucial for the job.
✨Communicate Clearly and Confidently
Strong communication skills are essential for liaising with various teams. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask during the interview to show your interest in the company and the role.
✨Demonstrate Your Team Spirit
Precision values collaboration, so be prepared to share examples of how you've worked effectively in a team. Highlight any experiences where you contributed to continuous improvement initiatives or supported colleagues, as this will resonate well with their company culture.
