At a Glance
- Tasks: Support client projects with coordination, administration, and research for innovative solutions.
- Company: Join a leading pharmaceutical support team focused on excellence and collaboration.
- Benefits: Flexible working options, competitive pay, and opportunities for personal growth.
- Other info: Dynamic role with potential for travel and career advancement.
- Why this job: Be the backbone of exciting projects that make a difference in healthcare.
- Qualifications: Strong organisational skills and a proactive attitude towards learning.
The predicted salary is between 30000 - 40000 £ per year.
The Project Coordinator provides project and administrative support for a range of client projects and is the key to making sure everything runs smoothly. Working behind the scenes you will be involved in a variety of tasks that include general office processes, arranging travel, liaising with suppliers/clients, researching new software, and QC of internal documents. You are proactive with an appetite for learning new skills, confident at multi-tasking with excellent analytical and problem-solving abilities. The Project Coordinator is part of a supportive team who provide solutions for our pharmaceutical clients to the highest standard.
Key responsibilities
- Project coordination
- Undertake support activities necessary for the efficient and timely execution of projects including liaising with account teams and on occasion with clients on administrative aspects of projects.
- Assist with the project planning and execution of client meetings including travel, logistics and liaison with hotels and restaurants.
- Liaise with account teams to ensure adherence to agreed project timelines, including adjusting and updating timelines as agreed with clients.
- Liaise with associates and suppliers as per project requirements.
- Assist the account teams with the timely and accurate development and issue of SOWs.
- Input materials and references to Veeva Promomats and Spectra (approval systems) then manage the process and amendments in association with the scientific and account teams.
- Order scientific references and images.
- Undertake production and/or ordering of materials such as tent cards, badges, directional signage, agendas etc. working with scientific and account teams and external suppliers as required.
- Administration
- Arrange, in a timely fashion, worldwide travel for Precision AQ employees including flights, accommodation, car hire etc.
- Research and organise venues, accommodation and catering for Precision AQ internal meetings and annual events.
- Organise catering/accommodation/travel arrangements for visiting clients.
- Maintain efficient office practices including telephone switchboard, postal, courier and email services and ensure adequate supplies of office consumables are available.
- Format and QC a range of documents from general correspondence to proposals, reports, schedules, and presentations in Word, Excel, and PowerPoint.
- Maintain secure filing and archiving practices in accordance with the company processes and office procedures.
- Provide general administrative advice and support to colleagues as required.
- Learn, understand, and implement Precision AQ processes, procedures, and systems.
- Support for Creative/Digital/IT
- Be proactive in researching and sandbox testing new software that may be beneficial for the company.
- Source and purchase images in accordance with copyright guidelines.
- Order and update company materials such as brochures, leaflets etc.
- Update and support the generation of content for the company websites and social media platforms.
- Support for the Finance team
- Assist the Finance team with the timely and accurate development and issue of purchase orders.
- Diary management support with regular Finance calls.
- Support with financial administration on SAGE and CMAP.
- Other responsibilities
- Some European and International travel may be required to support client accounts.
- Undertake any duties as may be required from time to time that can reasonably be regarded as within the remit of the post.
- Aware of and conform to legal requirements in all activities, both internal and external.
Pharma Project Coordinator & Operations Support employer: Precision Medicine Group
At Precision Medicine Group, we pride ourselves on being an excellent employer, offering a collaborative and supportive work culture that empowers our employees to thrive. As a Pharma Project Coordinator, you will benefit from comprehensive training and development opportunities, ensuring your growth within the pharmaceutical sector while enjoying a dynamic environment that values innovation and teamwork. Located in a vibrant area, our office provides easy access to amenities and fosters a sense of community among colleagues, making it a truly rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Pharma Project Coordinator & Operations Support
✨Tip Number 1
Get to know the company inside out! Research their projects, values, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. Plus, it could give you an edge if they put in a good word for you!
✨Tip Number 3
Prepare for the interview by practising common questions related to project coordination and operations support. Think about examples from your past experiences that showcase your problem-solving skills and ability to multitask.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in leaving a positive impression. And remember, apply through our website for the best chance at landing that dream job!
We think you need these skills to ace Pharma Project Coordinator & Operations Support
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Pharma Project Coordinator role. Highlight relevant experience and skills that match the job description, like project coordination and administrative support. We want to see how you can contribute to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your background makes you a great fit. Don’t forget to mention your proactive attitude and problem-solving skills – we love that!
Showcase Your Multi-tasking Skills:In your application, give examples of how you've successfully managed multiple tasks at once. This role requires juggling various responsibilities, so we want to see how you handle it like a pro!
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of getting noticed. It’s super easy, and you’ll be one step closer to joining our supportive team at StudySmarter!
How to prepare for a job interview at Precision Medicine Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Pharma Project Coordinator. Familiarise yourself with project coordination tasks, administrative support, and the specific software mentioned in the job description. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Multi-Tasking Skills
During the interview, be ready to share examples of how you've successfully managed multiple tasks at once. Highlight any experiences where you had to juggle various responsibilities, especially in a fast-paced environment. This will show that you're proactive and capable of handling the demands of the position.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, project timelines, and the types of clients you'll be working with. This not only shows your interest but also helps you gauge if the company is the right fit for you.
✨Demonstrate Your Problem-Solving Abilities
Be ready to discuss specific challenges you've faced in previous roles and how you resolved them. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your analytical skills and ability to provide solutions, which are crucial for this role.
