At a Glance
- Tasks: Support the Finance Director with daily operations and manage company credit card transactions.
- Company: Join a dynamic finance team in a supportive and collaborative environment.
- Benefits: Flexible part-time hours, competitive pay, and opportunities for professional growth.
- Other info: Perfect for students looking to balance work and studies while building their career.
- Why this job: Gain hands-on experience in finance while making a real impact on the business.
- Qualifications: Attention to detail and basic finance knowledge preferred.
The predicted salary is between 15 - 20 € per hour.
This is a part time position – 25-30 hours per week.
Job Summary And Scope
The Finance Administrator supports the Finance Director with the day-to-day operations that contribute to the smooth running of the Finance Department and interaction with the wider business. They take ownership of company credit card and expenses transactions for correct data entry to the accounting system and reconciliations and handle all queries related to this task. They provide support on sales invoicing from our project system, sending to clients and ensure these transactions are reflected in the accounting records. They provide general finance administrative support for our project system and help produce regular insightful reporting to the business as directed by the Finance Director.
Key Responsibilities
- Company Credit Cards: Working with card holders to collate receipts and analyse expenditure using Excel for correct entry into the accounting records and project system as appropriate.
- Employee Expenses: Take ownership of this task ensuring correct coding for the accounting records before sending approved claims for payment. Handling any queries and inputting project costs on the project system (CMap).
- Project System (CMap) Finance Administrative Support: Converting won projects to “live” status on instruction following established processes. Supporting the issue of sales invoicing to clients - preparing on instruction, distribution to clients and entering into the accounting records. Preparing purchase orders to suppliers for projects following approval. Take ownership of ensuring all project costs are accurately reflected against each project from either credit card or supplier invoices. Working with the Finance Director to reconcile these costs each month against the accounting records.
- Admin Support and Reporting: Work with your finance colleagues to help manage the finance inbox and action allocated tasks/queries to resolve. Run weekly reports using established templates on timesheet entries to share with wider Precision colleagues.
- Other: Maintain secure filing and archiving practices in accordance with the company processes and office procedures. Other duties may be required as reasonably requested by the VP, Finance Director. Undertake any duties as may be required from time to time that can reasonably be regarded as within the remit of the post. Aware of and conform to legal requirements in all activities, both internal and external. Implicit in this is that all Managers and Staff conform to the appropriate standards in terms of Health and Safety and Information Security requirements but also to the highest standards of business ethics.
Finance Administrator employer: Precision AQ - International
As a Finance Administrator at our company, you will be part of a dynamic and supportive work environment that values collaboration and professional growth. We offer flexible part-time hours, competitive benefits, and opportunities for skill development, ensuring that you can balance your career aspirations with personal commitments. Located in a vibrant area, our workplace fosters a culture of inclusivity and innovation, making it an excellent choice for those seeking meaningful and rewarding employment.
Contact Detail:
Precision AQ - International Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Finance Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance world and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a Finance Administrator role.
✨Tip Number 2
Prepare for interviews by brushing up on your Excel skills and understanding of project systems like CMap. We want you to feel confident discussing how you can manage credit card transactions and employee expenses effectively.
✨Tip Number 3
Showcase your organisational skills! During interviews, share examples of how you've successfully managed multiple tasks or projects. This will demonstrate your ability to handle the day-to-day operations of a busy finance department.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Finance Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Finance Administrator role. Highlight relevant experience, especially in handling expenses and using Excel, as these are key parts of the job. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about finance and how you can contribute to our team. Be sure to mention any specific experiences that relate to the responsibilities listed in the job description.
Showcase Your Attention to Detail:As a Finance Administrator, attention to detail is crucial. In your application, provide examples of how you've successfully managed data entry or reconciliations in the past. This will show us that you understand the importance of accuracy in finance.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it’s super easy to do!
How to prepare for a job interview at Precision AQ - International
✨Know Your Numbers
Brush up on your financial knowledge, especially around credit card transactions and expense management. Be ready to discuss how you would handle data entry and reconciliations, as these are key parts of the role.
✨Excel Skills Are Key
Since you'll be analysing expenditure using Excel, make sure you can confidently talk about your experience with spreadsheets. Prepare to share examples of how you've used Excel in previous roles, particularly for reporting or data analysis.
✨Understand the Project System
Familiarise yourself with project management systems like CMap. If you have experience with similar software, be prepared to explain how you’ve used it to manage project costs and invoicing effectively.
✨Communication is Crucial
As you'll be handling queries and collaborating with colleagues, practice articulating your thoughts clearly. Think of examples where you've successfully resolved issues or communicated complex information to non-financial stakeholders.
