At a Glance
- Tasks: Manage financial administration for construction projects, ensuring accuracy and timely processing.
- Company: Join PREAH Building Services, a leader in the construction industry.
- Benefits: Competitive salary, supportive team environment, and opportunities for professional growth.
- Other info: Dynamic role with potential for career advancement in a thriving sector.
- Why this job: Be a key player in financial operations that drive successful construction projects.
- Qualifications: Experience in accounts administration and strong numeracy skills required.
The predicted salary is between 30000 - 40000 £ per year.
The Senior Accounts Administrator will provide accurate, proactive financial administration for PREAH Building Services, supporting construction project cost control, supplier and subcontractor payment processes, invoicing, reconciliations and finance mailbox management. The role works closely with management, project teams, suppliers and subcontractors to ensure financial information in Construction Manager and related finance records is complete, accurate and maintained to agreed deadlines.
Key responsibilities
- Purchase ledger and financial administration
- Raise purchase orders for approved office overheads and project-related costs in line with management approvals and internal controls.
- Post project purchase invoices accurately, ensuring correct supplier details, cost coding, values, VAT treatment and supporting documentation.
- Investigate and resolve invoice queries where invoices do not match purchase orders, approvals or project information.
- Maintain clear digital accounts records and audit trails for invoices, statements, approvals and supplier correspondence.
- Subcontractor applications and construction finance support
- Post subcontractor applications in Construction Manager, ensuring values, cost codes and supporting documentation are accurate before payment processing.
- Liaise with project managers, commercial staff and senior management to confirm approvals, project coding, application values and payment queries.
- Support accurate recording of applications, valuations, retentions, variations and project cost allocations where applicable.
- Escalate complex subcontractor or project finance issues promptly, providing clear supporting information and recommendations.
- Reconciliations, payments and month-end support
- Complete supplier statement reconciliations and resolve outstanding items in a timely manner.
- Process approved credit card transactions, ensuring receipts, approvals and coding are complete.
- Support payment run preparation by ensuring approved invoices, applications and statements are accurate and ready for review.
- Assist with month-end finance tasks, including purchase ledger checks, accrual information and account reconciliations.
- Sales invoicing, applications and finance query management
- Prepare, support or process project invoice and application documentation as required by management.
- Monitor the accounts mailbox and application mailbox, prioritising finance-related queries and ensuring responses are accurate and timely.
- Track invoice, supplier and subcontractor queries through to resolution, maintaining a clear record of actions taken.
- Communicate professionally with suppliers, subcontractors, project teams and management on finance matters.
- Senior support, controls and process improvement
- Act as a senior point of support for accounts administration queries and help maintain consistent finance processes.
- Identify opportunities to improve accuracy, controls and efficiency within purchase ledger, subcontractor application and project finance workflows.
- Provide guidance to junior finance or accounts colleagues where required.
- Maintain confidentiality and comply with PREAH Building Services financial procedures, authorisation processes and record-keeping standards.
Essential experience and skills
- Previous experience in an accounts administrator, purchase ledger, finance administrator or similar role, ideally within construction or building services.
- Strong understanding of purchase orders, invoice matching, supplier statement reconciliation and payment support processes.
- Experience handling project invoices, subcontractor applications, timesheets or labour costing in a project-led environment.
- Confident user of finance systems and Microsoft Excel; experience using Construction Manager is highly desirable.
- Excellent numeracy, attention to detail and ability to maintain accurate records under deadline pressure.
- Clear communication skills, with the confidence to query discrepancies and liaise with suppliers, subcontractors and internal teams.
- Able to prioritise workload, follow approvals and escalate issues appropriately.
Senior Accounts Administrator in Glasgow employer: Preah Building Services
PREAH Building Services Limited is an exceptional employer located in the vibrant M8 Central Business Park, Newhouse, offering a dynamic work culture that fosters collaboration and professional growth. Employees benefit from a supportive environment where they can enhance their financial administration skills while contributing to impactful construction projects. With a focus on accuracy and efficiency, the company encourages innovation and provides opportunities for career advancement within the construction and building services sector.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Accounts Administrator in Glasgow
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and finance sectors. Let them know you're on the lookout for opportunities, and who knows? They might just have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Prepare for interviews by researching PREAH Building Services and their projects. Show us that you understand their work and how your skills can contribute to their success. Tailor your responses to highlight your experience with purchase orders and invoice matching.
✨Tip Number 3
Practice your communication skills! You’ll need to liaise with suppliers and project teams, so being clear and confident is key. Consider doing mock interviews with friends or using online resources to sharpen your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Senior Accounts Administrator in Glasgow
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Senior Accounts Administrator role. Highlight your experience with purchase orders, invoice matching, and any relevant finance systems you've used. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that relate to the job description and show us your enthusiasm for working with PREAH Building Services.
Showcase Your Attention to Detail:In finance, details matter! Make sure your application is free from typos and errors. We appreciate candidates who can maintain accuracy under pressure, so let that shine through in your written application.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at Preah Building Services
✨Know Your Numbers
Brush up on your financial knowledge, especially around purchase orders, invoice matching, and reconciliations. Be ready to discuss specific examples from your past roles where you successfully managed these processes.
✨Familiarise Yourself with Construction Manager
If you have experience with finance systems, make sure to highlight it. If you’ve used Construction Manager before, prepare to talk about how you navigated the system and any challenges you overcame.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like resolving invoice discrepancies or managing tight deadlines. Think of real-life examples where you demonstrated problem-solving skills and attention to detail.
✨Showcase Your Communication Skills
Since the role involves liaising with various stakeholders, be prepared to demonstrate your clear communication style. Practice explaining complex financial concepts in simple terms, as this will show your ability to work well with project teams and suppliers.
