Purchase Ledger Administrator in Manchester

Main Purpose: The Purchase Ledger Administrator is responsible for accurate, timely and controlled purchase ledger processing, ensuring supplier invoices, coding, approvals, reconciliations, payment preparation and financial records are maintained to a high standard. The role owns the quality and reliability of purchase ledger administration within the Finance function. This includes maintaining strong documentation, using finance and property systems correctly, following approval and purchase order controls, resolving discrepancies promptly and supporting clear communication with suppliers and internal teams. The role requires accuracy, pace, organisation and pride in doing the basics exceptionally well. The postholder is expected to manage high transaction volumes without losing control of detail, deadlines or compliance. The standard expected is that of a reliable, high-performing finance administrator who takes personal responsibility for accuracy, follow-through and financial control.

Key information:

• Location: Ship Canal House, 98 King Street, M2 4WU
• Working pattern: On site 5 days per week, 1-day WFH after probation, hours 8.30am-5.30pm/8am-5pm or 9am-6pm
• Salary: £27,000 - £30,000 DOE

Main Duties:

• Process supplier invoices accurately and efficiently, ensuring correct coding, approval routing, and supporting documentation
• Maintain purchase ledger controls in line with Praxis procedures, approval requirements, and finance standards
• Ensure purchase order, approval, and payment controls are followed, progressing invoices only where appropriate authority and documentation are in place
• Use Bluebox, MOJO, and purchase order systems accurately, maintaining complete and up-to-date records
• Manage high transaction volumes effectively, prioritising urgent items and meeting agreed deadlines
• Identify, investigate, and resolve invoice discrepancies in a timely manner
• Complete creditor reconciliations, identifying variances and taking corrective action
• Support supplier payment runs, ensuring invoices and approvals are accurate and complete
• Maintain accurate financial records to support audit, reporting, and internal review
• Communicate professionally with suppliers, approvers, and internal stakeholders to resolve queries
• Escalate issues where necessary to ensure timely resolution
• Manage invoice queries, tracking and resolving disputed or incomplete information
• Contribute to process improvements and projects to enhance efficiency, accuracy, and control
• Support the wider Finance team with high standards of administration, communication, and follow-through

Experience and skills:

• Experience in accounts payable or purchase ledger
• Strong invoice processing, coding, and documentation discipline
• Accurate creditor reconciliation and exception resolution skills
• Good understanding of purchase order, approval, and payment controls
• Confident using finance systems, Excel, and Microsoft Office
• Strong organisational and workload management skills
• Clear and professional communication with suppliers and internal stakeholders
• Ability to work accurately to deadlines in a high-volume environment
• Property or real estate finance experience desirable

Personal qualities and standards:

• Takes ownership of accuracy and meeting deadlines
• Works with pace, discipline, and a proactive approach
• Maintains strong attention to detail
• Follows processes rigorously without cutting corners
• Resolves issues independently where possible, taking accountability
• Communicates clearly and professionally with stakeholders
• Takes pride in delivering reliable and accurate financial administration
• Supports the wider team while minimising errors and rework
• Demonstrates consistency, accountability, and care in all tasks

Benefits:

• Highly competitive salary DOE
• Discretionary bonus scheme
• 25 days holiday per year plus bank holidays
• Office closure over festive season
• Additional holiday with service
• Private Medical Insurance (medical history disregarded)
• Annual Dental benefit inclusive of two appointments per year
• Healthcare Cash Plan
• 5% Company pension contribution
• 3x Life Assurance
• Cycle to work scheme (on-site shower room facilities & bike parking in majority of head offices)
• Employee Assistance Programme
• Group income protection scheme
• Daily healthy fruit & snacks
• Comprehensive business expense policy

Our values:

• Professionalism: We consistently seek to exceed expectations. Our people can express themselves fully while upholding the highest standards of conduct, competence, and integrity.
• Ownership: Every asset, challenge, and opportunity is treated as our own. We deliver all real estate services in-house — never outsourcing responsibility, accountability, or blame.
• Entrepreneurialism: We challenge convention and champion imaginative solutions. Rigorous debate is encouraged, and everyone is empowered to make decisions that elevate performance.
• Meritocracy: Results, hard work, and strong ideas matter more than age, tenure, or titles. We are a diverse team that collaborates openly so each person can reach their full potential.
• Action This Day: We do not defer or delay. Anything that can be done today, is done today.