At a Glance
- Tasks: Support the Director with admin tasks, project management, and communication.
- Company: Join Praxis Care, a compassionate organisation making a difference in people's lives.
- Benefits: Enjoy competitive salary, flexible hours, and career development opportunities.
- Other info: Dynamic work environment with great perks and a focus on well-being.
- Why this job: Be part of a supportive team that values kindness and respect.
- Qualifications: GCSEs in English and Maths, plus relevant experience in administration.
The predicted salary is between 23809 - 30680 £ per year.
Job Summary: To provide a professional, efficient, personal and confidential support service, undertaking all aspects of administration required to support the Director to meet key strategic objectives. To assist the Director with projects to ensure that the project is delivered on time and on budget. Managing diaries, co-ordinating meetings, events and relevant activities to ensure that urgent matters are given priority and all tasks are completed within agreed timescales. To manage all internal and external communication, taking appropriate action on behalf of Director and to develop and maintain systems and procedures to support the Director to manage competing pressures.
Key Accountabilities:
- To support the Director by actively participating in projects including planning and documenting specific project goals, deliverables, features, functions, tasks, deadlines and costs to ensure that the project is delivered on time and on budget.
- To act as principal point of contact for the Director as a professional interface, screening calls and exercising judgement to prioritise urgent and important items.
- To resolve or refer queries to the relevant person for response and / or to respond on behalf of the Director where appropriate.
- To manage all correspondence on behalf of the Director, identifying issues requiring urgent action and ensuring that responses are provided within timescales.
- To liaise with relevant parties using initiative, discernment and sensitivity to co-ordinate responses to ensure appropriate actions are taken and contacts responded to within required timescales to ensure satisfactory outcomes.
- To ensure that the Director is notified of anything that needs attention.
- To draft correspondence on behalf of the Director and to research, co-ordinate, collate and draft presentations and reports and analysis of same, ensuring accuracy and reliability of information and that time is allocated for the Director to review and approve these where applicable.
- To co-ordinate internal meetings and ensure that attendees are provided with key information in advance of and following meetings, including creation and distribution of agenda, reports and papers.
- To ensure minutes are taken and circulated and that all action points are addressed within agreed timescales.
- To liaise with external agencies to ensure the Director is prepared for meetings with the necessary documentation and information.
- To proactively follow up actions on the Directors behalf, as appropriate, and provide and record updates.
- Proactive and efficient diary management maintaining a high degree of awareness of workload and commitments, anticipating actions and requirements and ensuring that urgent matters are given priority and that the Director is kept up to date with the progress of activities.
- Forward thinking and planning to anticipate needs for meetings and activities and regular monitoring of the diary to ensure effective time management in the context of changing priorities, including scheduling and rescheduling appointments and making travel arrangements as required.
- To become familiar with the Organisations Management Information Systems to enable the post holder to update, maintain and interrogate the systems to extract relevant information on the Directors behalf.
- To manage sensitive data and information in a confidential manner, make any relevant changes or reviews as necessary and maintain secure management of restricted material.
- To establish and maintain effective records and filing systems in relation to Directors area(s) of responsibility and ensure these are kept up to date and reviewed regularly.
- To maintain the departmental Information Asset Register and ensure that all information is handled according to the organisations policies relating to storage, retention and disposal of records.
- To continuously prioritise and organise workload to respond to demanding, urgent and competing deadlines.
- To contribute to the overall organisational effectiveness, working as part of a dynamic PA team, including the provision of cover and support within the team as required.
Requirements of the Role:
- You will be required to be involved in the company performance management process.
- To adhere to, and model the company values, behaviours and competencies at all times.
- To carry out all duties of the post in accordance with Praxis rules, regulations and policies.
- To carry out additional duties of the role and all other required duties as and when necessary.
- The above mentioned duties are not exhaustive and the post holder will be required to carry out other duties as and when necessary.
- It should be noted that stated duties or location associated with the post may change to meet the future needs of the Organisation.
Essential & Desirable Criteria:
- GCSE English and Maths at grade C or above, or equivalent and 2 years experience in a similar role OR 3 years experience in a similar role.
- Excellent working knowledge and proficiency in Microsoft Office Suite to include Word, Excel, PowerPoint & Outlook.
- Previous experience of Diary Management to Senior Management level.
- Ability to prioritise workload to meet competing deadlines.
- Ability to use judgement and discernment in varied situations.
- Highly developed communication skills both oral and written.
- Understanding and appreciation of the importance of confidentiality.
- Ability to adapt and work effectively under pressure and to deadlines.
- Advance organisational skills.
Attributes:
- Articulate, confident and friendly telephone manner.
- Ability to multitask.
- Reliable, personable and positive in approach.
- Meticulous and proactive.
- Flexible willing to help with a range of tasks.
- Able to work on own initiative.
Company Culture:
Our core values include compassion, integrity, teamwork, innovation and resilience. We also ensure that kindness and respect is integral to every role within Praxis Care and these values are fundamental to the provision of care we deliver to the people we support.
If you are interested in a role that is rewarding, varied and positively impacts the lives of those we support, then we want to hear from you.
Personal Assistant to Director/Regional Director | Head Office, Lisburn Road employer: Praxis Care
Praxis Care is an exceptional employer located on Lisburn Road, offering a compassionate and inclusive work environment that prioritises employee well-being and professional growth. With a strong commitment to career development, employees benefit from continuous training opportunities, competitive salaries, and a supportive team culture that values integrity and teamwork. Join us to make a meaningful impact in the lives of vulnerable individuals while enjoying a flexible work-life balance and comprehensive health benefits.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant to Director/Regional Director | Head Office, Lisburn Road
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Praxis Care!
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We think you need these skills to ace Personal Assistant to Director/Regional Director | Head Office, Lisburn Road
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Praxis Care. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Praxis Care and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Praxis Care. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Praxis Care's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Praxis Care
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Praxis Care.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Praxis Care will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
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Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Praxis Care and how you would contribute to adapting HR strategies.
