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- Tasks: Support Health & Safety and Governance functions with administrative tasks and compliance tracking.
- Company: Join Praxis Care, a leader in specialist care for individuals with complex needs.
- Benefits: Enjoy a supportive work environment with opportunities for training and development.
- Why this job: Make a real impact on safety and governance while working with a passionate team.
- Qualifications: 5 GCSEs including English and Maths; 1 year of relevant administrative experience required.
- Other info: Flexible hours to meet service needs; potential for varied duties.
The predicted salary is between 30000 - 42000 £ per year.
Overview
Health and Safety and Governance Administrator | Head Office, Lisburn Road
Job Summary
To provide professional and proactive administrative support to cross Health & Safety, Fire Safety, and Governance functions within the Quality & Governance Directorate. The role involves coordinating and maintaining compliance records, managing incident and claims documentation, tracking actions and deadlines, supporting reporting processes, and liaising with internal and external stakeholders. By ensuring accurate records, timely follow-up, and effective communication, the post holder will contribute to maintaining high standards of safety, compliance, and governance across the organisation.
Key Accountabilities
- Provide skilled administrative support across Health & Safety, Fire Safety, and Governance functions.
- Maintain accurate compliance, inspection, and incident records, ensuring timely follow-up on actions.
- Use QGMIS and other systems to extract and present data for reports, dashboards, and committee papers.
- Coordinate Fire Risk Assessment records, action plans, and related compliance documentation.
- Assist with preparing and issuing safety communications, bulletins, and policy updates.
- Support claims handling, including evidence gathering, redaction, and liaison with insurers and loss adjusters.
- Arrange and support meetings, including agendas, minutes, and action tracking.
- Undertake general administrative tasks to support the Directorate as required.
About the role
Requirements of the Role
- You will be required to participate in the company appraisal and staff review process.
- To adhere to and model the company values, behaviours and competencies at all times.
- To carry out all duties of the post in accordance with Praxis expectations, regulations and policies.
- To carry out additional duties of the role and all other required duties as and when necessary.
- To work the necessary hours to fit the needs of the service.
The above mentioned duties are not exhaustive and the post holder will be required to carry out other duties as and when necessary. It should be noted that stated duties or location associated with the post may change to meet the future needs of the organisation.
Essential & Desirable Criteria
Essential:
- 5 GCSEs at grades A*-C (or equivalent), including English and Mathematics.
- At least 1 year\’s experience in an administrative role involving data management, compliance tracking, or governance support.
- Experience using IT systems to extract, analyse, and present information.
- Experience preparing formal reports, correspondence, or committee papers.
Desirable:
- Experience providing administrative support in health & safety, fire safety, governance, or compliance functions.
- Familiarity with incident/accident reporting systems and compliance monitoring tools.
- Experience working with multiple stakeholders, including external organisations such as regulators, insurers, or contractors.
- IOSH Managing Safely, NEBOSH Award, or equivalent safety-related training.
Skills & Competencies
- Proficient in Microsoft 365 applications, particularly Word, Excel, and Outlook.
- Strong organisational skills with the ability to manage multiple priorities and deadlines.
- High level of attention to detail and accuracy.
- Ability to handle sensitive or confidential information in line with GDPR.
- Clear and professional communication skills, both written and verbal.
Attributes
- Ability to work independently and collaboratively within a multi-disciplinary team.
- Willingness to undertake training relevant to the role, including Health & Safety and data protection awareness.
About the company
Praxis Care is a leading provider of specialist care and support services for individuals with complex needs, supporting individuals with mental ill health, learning disabilities, autism and dementia. The organisation is committed to delivering personalised, compassionate care that promotes independence and improves the quality of life for the individuals they serve. With innovative programs and a dedicated team, Praxis Care focuses on creating positive outcomes, empowering people to lead fulfilling lives while actively supporting communities across the UK, Ireland and Isle of Man.
Required Criteria
- 5 GCSEs at grades A*-C (or equivalent), including English and Mathematics.
- At least 1 year\’s experience in an administrative role involving data management, compliance tracking, or governance support.
Desired Criteria
- Experience providing administrative support in health & safety, fire safety, governance, or compliance functions.
- Familiarity with incident/accident reporting systems and compliance monitoring tools.
- IOSH Managing Safely, NEBOSH Award, or equivalent safety-related training.
Skills you\’ll need
- Regulatory Compliance
- Communication
- Teamworking
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Health and Safety and Governance Administrator | Head Office, Lisburn Road employer: Praxis Care
Contact Detail:
Praxis Care Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Health and Safety and Governance Administrator | Head Office, Lisburn Road
✨Tip Number 1
Familiarise yourself with the key compliance and governance frameworks relevant to health and safety. Understanding these will not only help you in interviews but also demonstrate your proactive approach to the role.
✨Tip Number 2
Network with professionals in the health and safety sector. Attend local events or join online forums to connect with others in the field, which can provide insights and potentially lead to referrals.
✨Tip Number 3
Brush up on your data management skills, particularly with Microsoft Excel. Being able to showcase your ability to extract and analyse data effectively will set you apart from other candidates.
✨Tip Number 4
Prepare for potential interview questions by thinking about scenarios where you've successfully managed compliance records or coordinated with multiple stakeholders. Real-life examples will illustrate your experience and problem-solving skills.
We think you need these skills to ace Health and Safety and Governance Administrator | Head Office, Lisburn Road
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly those involving data management and compliance tracking. Use specific examples that demonstrate your skills in health and safety or governance support.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention how your background aligns with the key accountabilities listed in the job description, such as maintaining compliance records and supporting reporting processes.
Highlight Relevant Skills: Emphasise your proficiency in Microsoft 365 applications, especially Word and Excel, as well as your organisational skills. Provide examples of how you've managed multiple priorities and deadlines in previous roles.
Showcase Communication Abilities: Since clear communication is crucial for this role, include examples of your written and verbal communication skills. Mention any experience you have in preparing formal reports or liaising with stakeholders, which will be beneficial for the position.
How to prepare for a job interview at Praxis Care
✨Know Your Compliance Basics
Familiarise yourself with key compliance and governance concepts relevant to health and safety. Be prepared to discuss how you have managed compliance records in previous roles, as this will demonstrate your understanding of the responsibilities associated with the position.
✨Showcase Your Organisational Skills
Since the role requires managing multiple priorities and deadlines, be ready to provide examples of how you've successfully organised tasks in past positions. Highlight any tools or methods you used to keep track of actions and deadlines.
✨Prepare for Data Management Questions
Expect questions about your experience with IT systems for data extraction and analysis. Be specific about the software you've used, such as Microsoft Excel, and prepare to discuss how you presented data for reports or dashboards.
✨Communicate Clearly and Professionally
Effective communication is crucial in this role. Practice articulating your thoughts clearly and professionally, both verbally and in writing. You might be asked to provide examples of formal reports or correspondence you've prepared, so have those ready to discuss.
