Administrative Assistant | 24hrs per week | Kilmorey House, Newry

Job Purpose/Summary: To provide secretarial/administrative support to the manager as appropriate whilst ensuring the efficient running of the office.

Key Accountabilities:

• To carry out administrative tasks, scheduling essential calendar activities, arranging meetings and reviews as required.
• To carry out reception duties when appropriate and provide secretarial administrative support, including photocopying, preparation of documents, and recording incoming and outgoing mail, distributing appropriately.
• To be responsible for finances, i.e., petty cash, client benefits, etc., as appropriate and be able to work competently with figures and statistics in order to complete end-of-month accounts.
• To attend and minute staff meetings and reviews and personally contribute towards a supportive and therapeutic environment and to the workings of a caring team.
• To liaise appropriately with other professional staff, voluntary bodies, and community groups in the furtherance of clients needs.
• To attend training sessions as felt appropriate by the service manager.
• To be aware of and act in accordance with Praxis Care Health and Safety policy and conduct all activities in a manner which is safe to all staff and the people we support.

Requirements of the Role:

• You will be required to participate in the company appraisal and staff review process.
• To adhere to and model the company values, behaviours, and competencies at all times.
• To carry out all duties of the post in accordance with Praxis expectations, regulations, and policies.
• To carry out additional duties of the role and all other required duties as and when necessary.
• To work the necessary hours to fit the needs of the service.
• The above-mentioned duties are not exhaustive, and the post holder will be required to carry out other duties as and when necessary.
• It should be noted that stated duties or location associated with the post may change to meet the future needs of the organisation.

Criteria Education, Experience & Training Qualifications:

• Numeracy and Literacy Skills
• Effective Communication skills
• Diary Management
• Collating Reports
• Filing Skills

Skills & Competencies:

• Working knowledge of Microsoft Suite, including Word and Excel
• Full valid driving license and access to own vehicle (If a disability precludes an individual from holding a drivers licence, it should be stated how they can meet the mobility requirement of the post)
• Problem-solving skills
• Organisational skills
• Time management skills
• Telephone skills

Attributes:

• Team Player
• Understanding of diversity
• Available to work flexibly

Required Criteria:

• Right to work in the UK
• Proficiency in Microsoft Office Suite (Word, Excel)

Skills Needed:

• Call Management
• Communication
• Teamwork
• Administrative skills

About The Company:

Praxis Care provides a wide variety of services to vulnerable adults and children, supporting individuals with mental ill health, learning disabilities, autism and dementia. Our staff teams are essential to ensuring the provision of these services. As a new member to the team, you can expect to be trained and supported in a structured fashion to achieve the high standards expected by the people we support and mandated by our regulators.

Company Culture:

Our core values include compassion, integrity, teamwork, innovation and resilience. We also ensure that kindness and respect is integral to every role within Praxis Care and these values are fundamental to the provision of care we deliver to the people we support.

If you are interested in a role that is rewarding, varied and positively impacts the lives of those we support, then we want to hear from you.

Company Benefits:

• Great Work Environment: Compassionate, supportive, and inclusive team culture.
• CARE for Your Physical & Mental Health: Access to occupational sick pay, a confidential counselling service, and employer-funded healthcare schemes.
• Financial Benefits: Competitive salary, pension plan, and refer-a-friend bonuses.
• Career Development: Continuous professional development with opportunities to gain recognized qualifications, such as QCF3/5, and clear career progression pathways.
• Work-Life Balance: Paid annual leave which increases with length of service, and flexibility in working hours.
• Other Perks: PPE provided, long service awards, savings via the Cycle to Work scheme, and coming soon, early access to earned wages through salary advance software.

Salary: £25,978.68 per year

Benefits: Vacation, Paid time off, Paid sick days, Flexible schedule, Employee discounts, Sabbatical leave, Cycle to work.