Programme Coordination Lead

At OMNIA® Training, we've brought together some of the UK's most innovative defence training organisations under one powerful mission: to transform the British Army's training system and create the best-trained Army in the world. OMNIA is redefining the British Army's collective training. To do that, we are looking for talented, motivated individuals who thrive in dynamic environments and want to make a meaningful contribution to a nationally significant programme.

This is more than a job. It is an opportunity to play a key role in one of the UK's most significant defence programmes. As a Programme Coordination Lead, you will provide comprehensive administrative, coordination and PMO support in support of the Army Collective Training Service (ACTS) Programme. You will work closely with programme leadership, project managers, functional leads, industry partners and Authority stakeholders to ensure the efficient operation of the Programme Management Office (PMO). The role combines senior administrative support, programme coordination, stakeholder engagement, governance support and executive assistance, requiring a highly organised, proactive individual who can manage competing priorities and build effective working relationships across a complex delivery environment.

We are looking for a highly organised, proactive and professional individual who enjoys bringing structure to a busy environment and supporting teams to succeed. You will be an excellent communicator, capable of building positive relationships with colleagues and stakeholders at all levels. You will have sound judgement, strong problem-solving skills and a collaborative approach, enabling you to work effectively across multiple organisations united by a common mission. Success in this role will require initiative, attention to detail, adaptability and the ability to manage competing priorities in a fast-paced programme environment.

Main Duties

• Executive & Programme Support: Provide proactive support to Programme Leadership through the management of complex and frequently changing diaries, stakeholder communications, travel arrangements, expense management and other activities that enable effective programme delivery.
• Correspondence Management: Monitor and manage delegated inboxes, prioritising urgent matters, responding where appropriate, tracking actions and ensuring timely follow-up across multiple stakeholders.
• Programme Coordination: Support the planning and coordination of programme activities, ensuring actions, deliverables, dependencies and key milestones are tracked and progressed.
• Governance & Meeting Support: Coordinate governance forums, programme reviews, customer meetings and workshops, including agenda preparation, meeting logistics, minute taking, action tracking and follow-up activities.
• Programme Documentation: Maintain programme documentation, registers and trackers, ensuring information remains accurate, current and compliant with company processes.
• Reporting & Communications: Assist in the production of programme reports, presentations, briefing packs and management information for internal and external stakeholders.

Skills & Experience

• Excellent organisational, planning and prioritisation skills, with the ability to manage multiple competing demands and deliver to deadlines.
• Experience managing complex and frequently changing diaries, coordinating schedules across multiple stakeholders and time zones.
• Strong written and verbal communication skills, with the confidence to engage professionally with stakeholders at all levels.
• Experience managing correspondence and delegated inboxes, exercising sound judgement, discretion and confidentiality.
• Experience coordinating meetings, governance forums, workshops, travel, events and customer engagements, including agenda preparation, minute taking and action tracking.
• Strong attention to detail, with the ability to maintain accurate documentation, records, trackers and programme information.
• Experience preparing high-quality presentations, reports, briefing materials and communications for senior leaders and stakeholders.
• Strong stakeholder management and relationship-building skills, with a collaborative and customer-focused approach.
• Demonstrable ability to work independently, show initiative, solve problems and adapt to changing priorities.
• Advanced proficiency in Microsoft 365 applications, particularly Outlook, Teams, Word, Excel, PowerPoint and SharePoint.
• A positive, flexible and professional approach, with high levels of integrity and a willingness to support a broad range of programme and business activities.
• Experience working within Defence, Government, Military, regulated environments, or within programme/project support functions would be advantageous.

Security Requirements

The successful candidate will be required to obtain and maintain Security Check (SC) clearance. Please visit the UK Government website for further information regarding national security vetting requirements.

What We Offer

• Be Part of a Groundbreaking Mission: Join the UK's most advanced defence training alliance, where industry experts collaborate to transform the future of military training.
• A Culture Built on Collaboration: Work within an inclusive, supportive and high-performing team that values innovation, teamwork and continuous improvement.
• Make a Real Impact: Play a crucial role in a long-term programme that directly supports the readiness and effectiveness of the British Army.
• Professional Growth: Benefit from ongoing professional development, exposure to senior leadership, and opportunities to progress within a trusted defence industry partner.
• Work Across Organisational Boundaries: Engage with a broad range of stakeholders across industry, government and military organisations, gaining valuable experience within a complex programme environment.
• Competitive Benefits: Enjoy a comprehensive benefits package alongside opportunities for career progression and personal development.

Equal Opportunity

OMNIA® Training and its partners are proud to be an equal opportunity employer. We welcome applicants of all backgrounds and identities. What matters most is your passion, professionalism, expertise and commitment to delivering the mission.

RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.