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- Tasks: Support Directors and teams with admin tasks, meeting coordination, and project documentation.
- Company: Dynamic London studio with a collaborative and supportive environment.
- Benefits: Gain valuable experience in a fast-paced setting while developing your organisational skills.
- Why this job: Be the backbone of our projects and make a real difference in a creative space.
- Qualifications: Proficiency in Microsoft Office and strong communication skills are essential.
- Other info: Join a team that values your input and offers growth opportunities.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for a proactive and highly organised Project Administrator to support our Directors, Project Teams, and Commercial functions in our London studio. This role is integral to ensuring the smooth running of administrative operations, including project documentation, travel coordination, meeting support, and front‑of‑house assistance. You will be the go‑to person for both project and executive‑level administration, while also supporting the overall studio environment.
Key Responsibilities
- Project & Team Support
- Provide day‑to‑day administrative support to Directors and Project Teams, including meeting coordination, diary management, and secretarial duties.
- Prepare, edit, and format reports, minutes, and other operational documents.
- Assist in project documentation and bid submissions, including light formatting and research tasks.
- Support the coordination and tracking of project plans, resource planning, and team scheduling.
- Maintain and manage accurate project records and documentation on SharePoint and internal servers.
- Coordinate with Commercial and Project Leads on the implementation of project management and design process standards.
- Train and onboard new Project Administrators, providing guidance on internal tools, templates, systems, and processes to ensure a smooth transition into the team.
- Client & Meeting Coordination
- Organise internal and external meetings, including agenda preparation, minute taking, follow‑ups, and room booking.
- Co‑ordinate client studio visits in collaboration with the Office Manager, including catering, presentation materials, and visitor logistics.
- Book client and consultant appointments, including venues and travel arrangements.
- Support Directors with business development collateral, making minor tweaks to presentations where required.
- Travel & Logistics
- Arrange travel, accommodation, and visas for Directors and team members through preferred travel providers.
- Maintain up‑to‑date contact lists, input client information into internal systems (e.g. Cito), and support diary/calendar management.
- General & Ad Hoc
- Support other Administrators and front‑of‑house reception as required.
- Help maintain a high standard of studio presentation in line with company expectations.
- Perform other ad hoc duties to support business operations.
About You
Skills & Experience Required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), SharePoint, and Oracle.
- Experience with InDesign and Illustrator is advantageous.
- Demonstrated experience in a fast‑paced, people‑oriented environment managing multiple priorities.
- Experience within professional services and/or built environment sector preferred.
- Highly organised with exceptional attention to detail and problem‑solving abilities.
- Strong written and verbal communication skills.
- A proactive, can‑do attitude and a collaborative team player.
- Confident and professional when engaging with individuals at all levels of the organisation.
Project Administrator employer: Pragmauk
Contact Detail:
Pragmauk Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Project Administrator role. You never know who might have the inside scoop on an opening!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their work culture and recent achievements. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions, especially those related to project administration. Think about how your skills in organisation, communication, and problem-solving can shine through. We want you to feel confident and ready to impress!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're keen on joining our team. So, get your application in and let’s make it happen!
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Project Administrator role. Highlight your organisational skills, attention to detail, and any relevant experience in project support or administration.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific examples of how you've successfully managed multiple priorities in fast-paced environments.
Show Off Your Tech Skills: Since proficiency in Microsoft Office Suite and SharePoint is key, don’t forget to mention your experience with these tools. If you’ve dabbled in InDesign or Illustrator, give us a shout-out about that too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Pragmauk
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities listed in the job description, such as diary management and project documentation. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational abilities, prepare examples from your past experiences where you successfully managed multiple priorities. Be ready to discuss how you’ve coordinated meetings, handled travel arrangements, or maintained project records. Specific anecdotes will make your claims more credible.
✨Brush Up on Relevant Software
Make sure you're comfortable with Microsoft Office Suite, SharePoint, and any other tools mentioned in the job description. If you have experience with InDesign or Illustrator, be prepared to talk about it. You might even want to mention any relevant projects where you used these tools effectively.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask your interviewers. This could be about their project management processes or how they support new team members. It shows that you’re genuinely interested in the role and helps you assess if the company is the right fit for you.
