At a Glance
- Tasks: Support Directors and teams with admin tasks, meeting coordination, and project documentation.
- Company: Dynamic London studio with a collaborative and supportive environment.
- Benefits: Gain valuable experience, develop skills, and work in a vibrant team atmosphere.
- Other info: Perfect for those looking to kickstart their career in a fast-paced environment.
- Why this job: Be the backbone of our projects and help shape the studio's success.
- Qualifications: Proficient in Microsoft Office, organised, and a great communicator.
The predicted salary is between 36000 - 60000 £ per year.
We are looking for a proactive and highly organised Project Administrator to support our Directors, Project Teams, and Commercial functions in our London studio. This role is integral to ensuring the smooth running of administrative operations, including project documentation, travel coordination, meeting support, and front‑of‑house assistance. You will be the go‑to person for both project and executive‑level administration, while also supporting the overall studio environment.
Key Responsibilities
- Provide day‑to‑day administrative support to Directors and Project Teams, including meeting coordination, diary management, and secretarial duties.
- Prepare, edit, and format reports, minutes, and other operational documents.
- Assist in project documentation and bid submissions, including light formatting and research tasks.
- Support the coordination and tracking of project plans, resource planning, and team scheduling.
- Maintain and manage accurate project records and documentation on SharePoint and internal servers.
- Coordinate with Commercial and Project Leads on the implementation of project management and design process standards.
- Train and onboard new Project Administrators, providing guidance on internal tools, templates, systems, and processes to ensure a smooth transition into the team.
- Organise internal and external meetings, including agenda preparation, minute taking, follow‑ups, and room booking.
- Co‑ordinate client studio visits in collaboration with the Office Manager, including catering, presentation materials, and visitor logistics.
- Book client and consultant appointments, including venues and travel arrangements.
- Support Directors with business development collateral, making minor tweaks to presentations where required.
- Arrange travel, accommodation, and visas for Directors and team members through preferred travel providers.
- Maintain up‑to‑date contact lists, input client information into internal systems (e.g. Cito), and support diary/calendar management.
- Support other Administrators and front‑of‑house reception as required.
- Help maintain a high standard of studio presentation in line with company expectations.
- Perform other ad hoc duties to support business operations.
About You
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), SharePoint, and Oracle. Experience with InDesign and Illustrator is advantageous.
- Demonstrated experience in a fast‑paced, people‑oriented environment managing multiple priorities.
- Experience within professional services and/or built environment sector preferred.
- Highly organised with exceptional attention to detail and problem‑solving abilities.
- Strong written and verbal communication skills.
- A proactive, can‑do attitude and a collaborative team player.
- Confident and professional when engaging with individuals at all levels of the organisation.
Project Administrator in London employer: Pragmauk
Pragmauk is an exceptional employer that fosters a collaborative and innovative work culture, making it an ideal place for an ambitious Interior Designer to thrive. Located in the vibrant city of London, employees benefit from a dynamic environment that encourages professional growth through diverse project experiences and multidisciplinary teamwork. With a strong emphasis on accuracy and creativity, Pragmauk offers unique opportunities to contribute to complex projects while developing your skills in a supportive setting.
StudySmarter Expert Advice🤫
We think this is how you could land Project Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Project Administrator role. You never know who might have the inside scoop on an opening!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their work culture and recent achievements. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions, especially those related to project administration. Think about how your skills in organisation and communication can shine through. We want you to feel confident and ready to impress!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're keen on joining our team directly. Let's get you that Project Administrator role!
We think you need these skills to ace Project Administrator in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Project Administrator role. Highlight your organisational skills and experience in managing multiple priorities, as these are key for us. Use specific examples that showcase your ability to support teams and handle administrative tasks.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your proactive attitude and how you can contribute to the smooth running of our studio operations. Keep it concise but engaging!
Showcase Relevant Experience:When filling out your application, don’t forget to highlight any experience you have with Microsoft Office Suite, SharePoint, or any other relevant tools. If you've worked in a fast-paced environment before, let us know how you thrived there!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company culture!
How to prepare for a job interview at Pragmauk
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities listed in the job description, such as diary management and project documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
As a Project Administrator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple priorities or coordinated meetings. Bring these examples to the interview to illustrate your ability to handle the demands of the role effectively.
✨Brush Up on Your Tech Skills
Since proficiency in Microsoft Office Suite and SharePoint is essential, make sure you're comfortable using these tools. If you have experience with InDesign or Illustrator, be ready to discuss how you've used them in previous roles. This will show that you can hit the ground running.
✨Prepare Questions for Them
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the team dynamics, the company's approach to project management, or how they support new employees. This not only shows your interest but also helps you gauge if the company is the right fit for you.
