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- Tasks: Manage front of house duties and provide essential admin support in a vibrant office.
- Company: Join a dynamic team at our newly-refurbished HQ in Cambridge.
- Benefits: Gain valuable experience in a supportive environment with a focus on teamwork.
- Why this job: Perfect for those who thrive in busy settings and love interacting with people.
- Qualifications: GCSEs in English and Maths, plus MS Office skills required.
- Other info: We celebrate diversity and encourage everyone to be themselves at work.
The predicted salary is between 24000 - 36000 £ per year.
Due to internal mobility, we have a new opportunity for an Office Administrator to join us on a fixed-term contract basis (for up to 9-12 months, ideally starting in April 2026). Reporting to the Senior HSE Manager and based at our busy, newly-refurbished Headquarters in Cambridge, you will be responsible for reception/front of house duties and will provide administrative support to the business. We are looking for candidates with a keen attention to detail, a solution-oriented mindset and the ability to collaborate with a variety of different people. This will be a full-time and on-site position, due to the role requirements. Please note, we are not able to offer Visa sponsorship or relocation assistance for this role. If you have excellent communication and organisational skills, and will thrive in a busy and vibrant office, we would love to hear from you!
Key responsibilities will be to cover general front of house and office administrative tasks, including, but not limited to:
- Meeting and greeting external visitors and colleagues
- Fielding phone calls
- Processing post, deliveries and GRN (Goods Received Note) where applicable, working with couriers and logistics
- Organising refreshments (tea/coffee, sandwich lunches, company lunches)
- Assist organising events and meetings on request
- Ordering and maintaining stock of stationery and supplies
- Act as administrator for the company travel portal, booking travel and accommodation for staff where required, and arranging taxis/transport where required
- Outgoing deliveries, processing domestic and international shipment requests and paperwork
- Raising purchase orders from specific purchases requests and credit card purchases where applicable, and support the vendor creation process
- Provide cover for the Cambridge Facilities and EHS Coordinator
- Other administrative tasks and data processing where required
Qualifications and training
Candidates will ideally be educated to GCSE level in English and Maths, and will possess experience of using MS Office (Excel, Word, Outlook and PowerPoint). Experience of working with IFS would be an advantage, but not essential.
Skills and experience
Essential:
- Excellent telephone manner when taking calls and messages, being an effective gatekeeper and dealing with suppliers well
- Excellent level of interpersonal and communication skills, with a good standard of written and spoken English
- Commitment to delivering an excellent level of professional customer service
- Ability to remain calm and deal with challenging callers or visitors in an appropriate manner
- Demonstrable ability to manage multiple tasks simultaneously and able to rearrange priorities to meet business needs
- Ability to handle confidential information appropriately
- Excellent organisational and time management skills
- Willingness to undertake routine tasks with a positive attitude
- Knowing when to elevate problems and when to ask for help
Desirable:
- Previous reception/office admin experience would be beneficial but not essential
Candidates who do not meet every requirement but feel their skills are a good fit for the role are encouraged to apply. Pragmatic is committed to equity, equality, diversity, and inclusion; we strive to welcome everyone and create inclusive teams. We celebrate difference and encourage everyone to be themselves at work. Please let us know if you would like any adjustments to our application and interview process.
Office Administrator (FTC: 9-12 months) in Cambridge employer: Pragmatic
Contact Detail:
Pragmatic Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator (FTC: 9-12 months) in Cambridge
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Administrator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for those interviews! Research the company and think about how your skills match their needs. Practise common interview questions, especially around customer service and multitasking, since these are key for the role.
✨Tip Number 3
Show off your organisational skills! Bring a portfolio of your past work or examples of how you've managed multiple tasks effectively. This will demonstrate your ability to handle the busy environment at the office.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re genuinely interested in joining our team. Don’t forget to follow up after applying to express your enthusiasm!
We think you need these skills to ace Office Administrator (FTC: 9-12 months) in Cambridge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences mentioned in the job description. Highlight your organisational skills and any relevant admin experience to show us you're the perfect fit for the Office Administrator role.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about this opportunity and how your background aligns with our needs. Keep it friendly and professional, just like we are at StudySmarter.
Show Off Your Communication Skills: Since excellent communication is key for this role, make sure your application is clear and concise. Use proper grammar and spelling, and don’t forget to showcase your telephone manner if you have any relevant experience!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing applications come in through our own platform!
How to prepare for a job interview at Pragmatic
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities listed in the job description, such as reception duties and administrative support. This will help you tailor your answers to show how your skills align perfectly with what they’re looking for.
✨Show Off Your Communication Skills
Since excellent communication is a must for this position, practice articulating your thoughts clearly and confidently. Prepare examples of how you've effectively communicated in previous roles, especially in challenging situations. This will demonstrate your ability to handle calls and visitors professionally.
✨Demonstrate Your Organisational Skills
The role requires strong organisational abilities, so be ready to discuss how you manage multiple tasks. Think of specific instances where you successfully juggled various responsibilities, like organising events or managing supplies. This will showcase your capability to thrive in a busy office environment.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the team dynamics, the company culture, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.