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For Companies At a Glance
- Tasks: Support Directors and Project Teams with admin tasks, meeting coordination, and project documentation.
- Company: Dynamic London studio with a focus on collaboration and innovation.
- Benefits: Gain valuable experience in a fast-paced environment while developing your organisational skills.
- Why this job: Be the backbone of our projects and make a real difference in a creative setting.
- Qualifications: Proficiency in Microsoft Office and strong communication skills are essential.
- Other info: Join a supportive team with opportunities for growth and learning.
The predicted salary is between 28800 - 43200 £ per year.
We are looking for a proactive and highly organised Project Administrator to support our Directors, Project Teams, and Commercial functions in our London studio. This role is integral to ensuring the smooth running of administrative operations, including project documentation, travel coordination, meeting support, and front-of-house assistance. You will be the go-to person for both project and executive-level administration, while also supporting the overall studio environment.
Key Responsibilities
- Project & Team Support
- Provide day-to-day administrative support to Directors and Project Teams, including meeting coordination, diary management, and secretarial duties.
- Prepare, edit, and format reports, minutes, and other operational documents.
- Assist in project documentation and bid submissions, including light formatting and research tasks.
- Support the coordination and tracking of project plans, resource planning, and team scheduling.
- Maintain and manage accurate project records and documentation on SharePoint and internal servers.
- Coordinate with Commercial and Project Leads on the implementation of project management and design process standards.
- Train and onboard new Project Administrators, providing guidance on internal tools, templates, systems, and processes to ensure a smooth transition into the team.
- Organise internal and external meetings, including agenda preparation, minute taking, follow-ups, and room booking.
- Co-ordinate client studio visits in collaboration with the Office Manager, including catering, presentation materials, and visitor logistics.
- Book client and consultant appointments, including venues and travel arrangements.
- Support Directors with business development collateral, making minor tweaks to presentations where required.
- Arrange travel, accommodation, and visas for Directors and team members through preferred travel providers.
- Maintain up-to-date contact lists, input client information into internal systems, and support diary/calendar management.
- Support other Administrators and front-of-house reception as required.
- Help maintain a high standard of studio presentation in line with company expectations.
- Perform other ad hoc duties to support business operations.
About You
Skills & Experience Required
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook), SharePoint, and Oracle. Experience with InDesign and Illustrator is advantageous.
- Demonstrated experience in a fast-paced, people-oriented environment managing multiple priorities.
- Experience within professional services and/or built environment sector preferred.
- Highly organised with exceptional attention to detail and problem-solving abilities.
- Strong written and verbal communication skills.
- A proactive, can-do attitude and a collaborative team player.
- Confident and professional when engaging with individuals at all levels of the organisation.
Project Administrator in London employer: Pragma Consulting
Contact Detail:
Pragma Consulting Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in London
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for a Project Administrator role. You never know who might have the inside scoop on an opening!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their work culture and recent achievements. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As a Project Administrator, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Project Administrator in London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience that aligns with the Project Administrator role. We want to see how your skills can support our Directors and Project Teams, so don’t hold back on showcasing relevant examples!
Show Off Your Organisational Skills: Since this role is all about keeping things running smoothly, give us a glimpse of your organisational prowess. Mention any tools or methods you use to manage your time and tasks effectively – we love a proactive approach!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. Use clear language and structure your thoughts well. We appreciate strong written communication skills, so make sure your application reflects that!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Pragma Consulting
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities listed in the job description, such as diary management and project documentation. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
As a Project Administrator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Bring a portfolio showcasing your ability to create reports or manage schedules, as this will highlight your attention to detail and organisational prowess.
✨Practice Your Communication Skills
Strong written and verbal communication skills are essential for this role. During the interview, be clear and concise in your responses. You might even want to prepare a few questions to ask the interviewer about team dynamics or project management processes, which will show your proactive attitude and engagement.
✨Familiarise Yourself with Relevant Tools
Since proficiency in Microsoft Office Suite and SharePoint is required, brush up on these tools before your interview. If you have experience with InDesign or Illustrator, be ready to discuss how you've used them in previous roles. This will demonstrate your technical skills and readiness to hit the ground running.
