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For Companies At a Glance
- Tasks: Manage sales, dispatch, and clerical duties while supporting the team.
- Company: Join a dynamic office environment with potential for growth.
- Benefits: Competitive pay, company pension, and free on-site parking.
- Why this job: Gain valuable experience in administration and customer service.
- Qualifications: Experience in admin roles and strong communication skills are a plus.
- Other info: Flexible hours with opportunities for part-time or full-time work.
The predicted salary is between 25000 - 36000 £ per year.
Office Administrator
Temporary Position although may become permanent.
Duties
- Manage national and international sales and dispatch
- To help with the accounts, mainly inputting sales invoicing and suppliers bills
- Perform general clerical duties, including photocopying, mailing, and filing
- Answer and direct phone calls/ e mails in a polite and professional manner.
- Greet visitors and direct them to the appropriate person or department
- Maintain office supplies inventory by checking stock levels and ordering supplies as needed
- Update and maintain office policies and procedures
Qualifications
- Experience as an office administrator or in a similar administrative role is desirable
- Excellent phone etiquette and strong verbal communication skills
- Strong organizational skills with the ability to prioritize tasks and meet deadlines
- Ability to handle confidential information with discretion
- Familiarity with QuickBooks Accounts Package
- Attention to detail and accuracy in all aspects of work
- Marketing experience would be beneficial to aid with sales
Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
Salary dependent on skills and experience
Job Types: Full-time, Part-time, Temporary
Pay: From £12.21 per hour
Benefits:
- Company pension
- Free parking
- On-site parking
Education:
- GCSE or equivalent (preferred)
Experience:
- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Language:
- English (preferred)
Licence/Certification:
- Driving Licence (preferred)
Work Location: In person
Office Administrator employer: PPM Technology
Contact Detail:
PPM Technology Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Office Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Polish your interview skills! Practice common interview questions and prepare examples from your past experiences that showcase your organisational skills and attention to detail. We want you to shine when it’s your turn to impress!
✨Tip Number 3
Don’t forget to follow up! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It shows professionalism and keeps you fresh in their minds.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience as an office administrator or in similar roles. We want to see how your skills match the job description, so don’t be shy about showcasing your organisational prowess and attention to detail!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention your experience with QuickBooks and any marketing skills you have, as these will definitely catch our eye.
Show Off Your Communication Skills: Since this role involves answering calls and emails, make sure your written application reflects your excellent phone etiquette and strong verbal communication skills. We love clear and professional communication!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at PPM Technology
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities like managing sales and dispatch, handling accounts, and maintaining office supplies. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Communication Skills
Since excellent phone etiquette and strong verbal communication skills are crucial for this role, practice how you articulate your thoughts. You might even want to rehearse common interview questions with a friend or family member to ensure you come across as professional and polite.
✨Demonstrate Your Organisational Skills
Be prepared to discuss how you prioritise tasks and manage your time effectively. Think of specific examples from your past experience where you successfully handled multiple responsibilities. This will highlight your ability to meet deadlines and keep things running smoothly in the office.
✨Familiarise Yourself with QuickBooks
If you have experience with QuickBooks or similar accounting software, be ready to talk about it. If not, consider brushing up on the basics before the interview. Showing that you're willing to learn and adapt can really set you apart from other candidates.