Personal Assistant

**Personal Assistant****Location:** London (hybrid working)**Contract:** Part-time, 22.5 hours per week | Six-month fixed-term contract Hours days/can be flexible to suit the right candidate, but must be the same each week – eg 4.5 hours per day x Mon-Fri, 7.5 hours per day x 3 days or 7 hours per day Mon-Tue, 4.25 hours per day Wed-Thurs. 2 days must be worked in the office each week regardless of the number of hours, with the remaining days worked at home. **About the role**Do you thrive on keeping busy people organised, anticipating what is needed and making sure every detail is covered? We are looking for a proactive and highly organised Personal Assistant to support our Director of Communications and Director of Music Industry Engagement. You will play a key role in the smooth running of their day-to-day priorities, managing diaries, meetings, travel and administration. You will also help coordinate a varied programme of industry, member and stakeholder events and provide support to the wider Communications & Engagement team during busy periods. This is a varied opportunity for someone who enjoys building strong relationships, bringing calm and structure to a fast-paced environment and delivering consistently high-quality support.**What you’ll be doing*** Provide proactive day-to-day support to the Director of Communications and Director of Music Industry Engagement.* Manage and coordinate busy diaries and arrange internal and external meetings.* Organise meeting logistics, including room bookings, agendas, papers and notes.* Arrange travel and accommodation and process expenses.* Manage correspondence and enquiries promptly, professionally and with discretion.* Prepare, format and proofread documents, presentations and other materials.* Maintain accurate records, filing systems and shared documentation.* Provide cover and support for other Executive and Personal Assistants when needed.* Support the Communications & Engagement teams during busy periods.* Coordinate event logistics.* Maintain team trackers, action logs and planning documents.* Attend events where required, including occasional support outside standard office hours.**About you**We are looking for someone who is approachable, adaptable and comfortable working in a busy environment. You will take pride in the quality of your work, build positive relationships and bring calm, structure and organisation to the people and teams you support. * Experience in a PA, Team Assistant, administrative, events or similar coordination role.* Strong organisational, administrative and diary-management skills.* Experience coordinating meetings, events or stakeholder activities.* Excellent communication and interpersonal skills, with confidence working with senior stakeholders and external contacts.* Proficiency in Microsoft Office.* The ability to manage changing priorities, use initiative and anticipate needs.* A professional, discreet and detail-focused approach.* A collaborative, dependable and solutions-focused style. **Interviews will take place week commencing 19th October****Why work at PPL?**When you join us at PPL, you’ll become part of a community united by a love for music and a mission to make a difference by championing music rights. Some**key perks include:*** *Hybrid working and flexible working hours.** *25 days holiday (pro-rated for part time)** *Work from anywhere in the world for up to 2 weeks per year (pro-rated for part time).** *Early finishes on Fridays in the summer months.** *Private medical insurance, life assurance and health cash plan.** *Annual allowance to claim back funds spent on your favourite music activity.** *Free healthy breakfasts and fresh fruit every day.** *Exclusive retail and gym discounts to support your wellbeing.** *Season ticket loans.** *Regular socials** *Annual bonus, which is non-contractual.* #J-18808-Ljbffr