At a Glance
- Tasks: Support the Facilities Team in maintaining a vibrant office environment and ensuring smooth operations.
- Company: Join PPL, a dynamic company at the heart of Soho with a passion for music.
- Benefits: Enjoy free breakfast, private medical care, and discounts on shops and leisure activities.
- Other info: A fun, engaging workplace with a commitment to diversity and inclusivity.
- Why this job: Be part of a collaborative team that values your contributions and offers growth opportunities.
- Qualifications: Previous experience in facilities or reception roles, with good communication and organisational skills.
The predicted salary is between 24000 - 36000 £ per year.
Join to apply for the Facilities Assistant role at PPL. PPL’s Facilities team manages our 19,000sq ft open plan office in the heart of Soho. They ensure our offices run smoothly with everything from setting up events and meetings through to fixing lights and keeping our stationary stocked.
What you’ll be doing
To work with the Facilities Team to provide and maintain a gold standard of service delivery to our end users, ensuring the building is always safe and fit for purpose, and the services that help allow the company to operate are functioning to a high standard at all times. This is an office-based role, with no option for remote working.
The role of the Facilities Team is to manage the building, services, and Health & Safety compliance that allows our staff to carry out their work safely, comfortably, and professionally. Reporting to the Facilities Manager, the Facilities Assistant will work closely with the Facilities Manager and Deputy Facilities Manager, as well as a number of external contractors such as security staff, cleaning staff, and engineers, to ensure the service we provide for staff, tenants, and visitors is maintained to a high standard at all times. This will be achieved through covering the reception desk, carrying out administrative and procurement duties, and completing hard service, soft service and H&S tasks to ensure the environment is safe and fit for use by everyone.
Key Responsibilities
- Covering the Reception desk, ensuring the phone is answered promptly and professionally, guests are greeted and directed to the correct individual, deliveries are accepted and processed, and Reception is clean, tidy, and presentable at all times.
- Carrying out ad hoc Facilities duties such as distributing post, assisting with incoming deliveries, restocking stationery and the printer, setting up staff breakfast, managing contractor work, and carrying out minor repairs.
- Assisting the Facilities Team in maintaining Health & Safety (H&S) compliance through carrying out H&S checks, assisting with fire alarm tests and evacuations, becoming a Fire Warden and First Aider, and ensuring H&S issues are dealt with quickly.
- Assisting in setting up events and meeting rooms.
- Completing administrative tasks such as stock ordering, maintaining spreadsheets, and compiling reports.
What we can offer you
- Free Breakfast in the office
- Long service awards
- Shops and Leisure discounts (Carnaby card)
- £120 annually to spend on music related purchases
- Private Medical Care
- And much more!
What you’ll need
- Previous experience in a Facilities role and working on a reception desk.
- A good working knowledge of Microsoft Office.
- Basic Health & Safety knowledge and awareness.
- Good problem-solving and organisational skills.
- Good communication skills and a friendly and polite manner.
Next steps
If this sounds like you, then apply today! Closing date for applications: 22nd August 2025.
Equality and Diversity at PPL
PPL are committed to equal opportunities, diversity and inclusivity; therefore we welcome and encourage applicants from all sections of the community.
Facilities Assistant in London employer: PPL
PPL is an excellent employer that fosters a dynamic and collaborative work culture, offering employees the chance to engage with major broadcasters while working in the vibrant city of London. With a strong emphasis on professional development, PPL provides ample opportunities for growth and advancement, ensuring that team members can thrive in their careers. The hybrid working model also allows for a balanced work-life integration, making it an attractive place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant in London
✨Join Local Community Boards
Get involved in local community boards or forums related to janitorial services. You'll find job postings and connect with businesses in your area, which can really bolster your chances of landing that full-time gig at places like PPL.
✨Network with Industry Pros
Don't underestimate the power of networking! Attend industry-specific events or workshops in your locality. Chatting with people already in the field can lead you to hidden job opportunities that might not even be advertised yet.
✨Show Off Your Skills
Consider creating a simple portfolio that outlines your experience and specific skills in janitorial services. You can showcase before-and-after photos of your work or even testimonials from past employers. This can help you stand out when applying at places like PPL.
✨Apply Directly and Keep it Local
When you see a full-time position that sparks your interest, don’t just apply online. If you can, walk into the company, like PPL, with a smile and express your eagerness to contribute. Nothing beats meeting face-to-face and making that personal connection!
We think you need these skills to ace Facilities Assistant in London
Some tips for your application 🫡
Highlight Relevant Experience:When showcasing your experience, focus on any previous roles in janitorial or cleaning services. Include specifics like the types of environments you've worked in – be it offices, schools, or hospitals – and mention any cleaning techniques or equipment you're familiar with. This will show PPL that you’ve got the practical skills needed for the job!
Certifications Matter:If you have any certifications related to cleaning, health and safety, or equipment handling, make sure to include them in your CV. These can really set you apart from other candidates and demonstrate your commitment to quality and safety in your approach, which is crucial in the janitorial industry.
Tailor Your Cover Letter:Your cover letter should explain why you’re interested in working with PPL specifically. Talk about what excites you about the role and how you align with their values. Maybe you love maintaining cleanliness and creating a welcoming environment; let that shine through!
Get Your Availability Clear:Since this is a full-time position, be sure to mention your availability at the beginning of your application. PPL will want to know that you can commit to the hours required, so throwing in your ideal working times can help ease any worry about schedule conflicts!
How to prepare for a job interview at PPL
✨Know Your Cleaning Techniques
Brush up on various cleaning techniques and equipment you're familiar with. Be ready to highlight specific experiences where you've tackled challenging cleaning situations. This could give the hiring team at PPL a glimpse of your hands-on skills!
✨Safety First!
Make sure you're up-to-date on health and safety regulations relevant to janitorial work. We can expect some questions about how you handle hazardous materials or ensure hygiene—demonstrating knowledge here shows you're serious about your job and safety at PPL.
✨Flexibility is Key
As this is a full-time role, be prepared to discuss your flexibility regarding shifts and potential overtime. Employers love to see candidates who are adaptable to changing schedules, so share experiences that highlight your commitment and reliability.
✨Present Your Experience!
If you have a portfolio or references from previous jobs in cleaning services, bring them along or have them ready to share. This can strengthen your case at PPL, showcasing your work ethic and the quality of your previous roles in janitorial services.
