At a Glance
- Tasks: Support our CEOs by managing schedules, communications, and key activities with professionalism.
- Company: Join a dynamic organisation that values collaboration and innovation.
- Benefits: Competitive salary, flexible working hours, and opportunities for personal growth.
- Other info: Work in a supportive team, with opportunities to develop your career and skills.
- Why this job: Be a vital part of leadership, making a real impact in a fast-paced environment.
- Qualifications: Experience as an Executive Assistant or in a similar role, with strong organisational skills.
The predicted salary is between 40000 - 50000 € per year.
Role purpose
This is a highly trusted, proactive role, providing comprehensive support to the joint CEOs. The Executive Assistant will be a trusted partner to the CEOs, enabling them to focus on strategic priorities by ensuring the smooth and efficient management of their time, communications and key activities – managing schedules, coordinating priorities, supporting internal communications, and ensuring that interactions are efficient, professional, and aligned with organisational values.
Key responsibilities
- Provide high-quality, proactive support to senior leaders, including complex diary management, scheduling, and prioritisation of commitments.
- Coordinate internal and external meetings, ensuring thorough preparation including agendas, briefing materials, and follow-up actions.
- Act as a gatekeeper and facilitator, managing communications on behalf of senior leaders with professionalism and discretion.
- Support leaders to manage competing priorities, ensuring effective use of time and alignment with strategic objectives.
- Prepare presentations, reports, and correspondence to a high standard.
- Track key actions and deadlines, ensuring timely follow-up and delivery.
- Coordinate travel arrangements, including itineraries, accommodation, and expense management.
- Support the planning and coordination of key organisational activities, including leadership meetings and events.
- Maintain accurate records, files, and documentation, ensuring accessibility and compliance where required.
- Develop and improve administrative systems and processes to enhance efficiency and effectiveness.
- Build effective working relationships with internal and external stakeholders.
- Support the organisation of internal events, workshops and team activities.
- Handle sensitive information with a high level of discretion and professionalism.
- Support governance processes, including preparation of board or leadership materials and documentation.
Core Competencies
Essential criteria
- Proven experience in an Executive Assistant or similar senior administrative role.
- Experience supporting senior leaders in a fast-paced or complex environment.
- Exceptional organisational and time management skills, with the ability to manage competing priorities.
- Strong written and verbal communication skills, with high attention to detail.
- Ability to work proactively, anticipate needs, and solve problems independently.
- High level of discretion and professionalism when handling confidential information.
- Strong interpersonal skills with the ability to build effective working relationships.
- Proficiency in Microsoft Office.
- Ability to work autonomously while remaining aligned with organisational priorities.
Desirable criteria
- Experience supporting governance or board-level activity.
Executive Assistant employer: PPL
As an Executive Assistant at our organisation, you will thrive in a dynamic and supportive work culture that values collaboration and professional growth. We offer competitive benefits, including flexible working arrangements and opportunities for skill development, all within a vibrant location that fosters innovation and creativity. Join us to make a meaningful impact while supporting our visionary leaders in achieving strategic goals.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Nail that interview prep! Research the company and the CEOs you'll be supporting. Prepare thoughtful questions and examples of how you've managed competing priorities in the past. Show them you're the proactive partner they need!
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. Mention something specific from the conversation to remind them why you're the perfect fit.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that match your skills. Plus, it shows you're serious about joining our team. Don't miss out on your dream job!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Show Off Your Organisational Skills:As an Executive Assistant, your ability to juggle multiple tasks is key. Make sure your application highlights your experience in managing complex schedules and prioritising commitments. We want to see how you can keep things running smoothly!
Be Professional and Discreet:This role involves handling sensitive information, so it's crucial to demonstrate your professionalism. Use your application to showcase examples where you've managed confidential matters with discretion. We value trustworthiness!
Tailor Your Communication Style:Strong written communication is essential for this position. When crafting your application, ensure it reflects clarity and attention to detail. We appreciate a well-structured application that mirrors the professional tone we uphold at StudySmarter.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details directly and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at PPL
✨Master the Art of Diary Management
Since the role involves complex diary management, be prepared to discuss your experience in this area. Bring examples of how you've successfully managed competing priorities and ensured that senior leaders' schedules run smoothly.
✨Showcase Your Communication Skills
Strong written and verbal communication skills are essential for this position. During the interview, highlight instances where you effectively communicated on behalf of senior leaders, ensuring professionalism and discretion.
✨Demonstrate Proactive Problem-Solving
The role requires a proactive approach to anticipating needs. Share specific examples of how you've identified potential issues before they arose and implemented solutions independently, showcasing your ability to think ahead.
✨Highlight Your Organisational Skills
With responsibilities like preparing presentations and coordinating meetings, it's crucial to demonstrate your exceptional organisational skills. Discuss how you've developed and improved administrative systems in previous roles to enhance efficiency.
