My client is a well established and highly successful event and conference management company who work in partnership with their clients to deliver a range of events on a global basis.
Their clients include several blue chip organisations and they have acquired a strong reputation in their industry sector.
They now have a great opportunity for someone with an interest in the events industry to join their team in a highly varied role which encompasses a range of administration, client support and event organisation.
Responsibilities will include:
- Production of event start up administration: researching times and dates for events, looking at flight itineraries and visa requirements for face-to-face meetings
- Preparation of invitation letters and build of event-specific excel spreadsheets/databases
- Editing and content management of event registration websites
- Mail-merging invitations to send out to delegates
- Liaison with delegates on logistical queries relating to their attendance, travel and accommodation
- Email and telephone follow-up on outstanding responses, where required
- Preparing and sending registration updates to the internal event team and the client
- For face-to-face events:
- Supporting delegates by making their flight bookings, accommodation requirements, airport transfers and any special needs or requests
- Liaison with corporate travel agents to make flight bookings on behalf of delegates
- Production of delegate materials, such as name badges and meeting agendas
- Packing and shipping event materials to event venue
- Checking and processing delegate expense claims after the event
- For virtual events
- Supporting participants with any technical queries, how to log on, how to undertake training
- Supporting the event team and participants on the day of the virtual meeting
- Dealing with post event analysis on attendance and delegate feedback
- Assisting in the build of the final invoice
The ideal candidate will be educated to degree level, will have some office experience, good PC skills and as this is a team environment with lots of interaction with delegates and clients, excellent communication skills are essential.
Location: Twickenham/Richmond
Salary: £26,000
Start date: November/December 2026
Contact Details:
PPI Recruitment Ltd Careers Recruitment Team
