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For Companies At a Glance
- Tasks: Provide clerical and administrative support, manage schedules, and organise meetings.
- Company: Join Powys Teaching Health Board, a leading rural health organisation.
- Benefits: Enjoy job satisfaction, career growth, and a supportive work environment.
- Why this job: Make a real difference in patient care while developing your professional skills.
- Qualifications: Strong communication skills and ability to handle sensitive information.
- Other info: Experience the beauty of rural Wales while working in a dynamic team.
The predicted salary is between 24000 - 36000 £ per year.
Overview
The post holder will provide a comprehensive clerical, administrative and secretarial support service within the North Wales Area. The post holder needs to work autonomously for the majority of the time but be able to seek advice when necessary. The post holder also needs to be able to communicate and exchange complex, sensitive information across the organisation both internally and externally, using tact and persuasive skills and demonstrate excellent communication skills and the ability to handle sensitive and confidential information. The post holder will establish strong links with colleagues across the Health Board and with those providing services to patients both in and outside Powys. They will be responsible for organising meetings, preparing papers and taking minutes. The postholder will undertake reception duties as required.
DUTIES & RESPONSBILITIES
- Provide a range of clerical and secretarial services as directed.
- Manage the diary and appointment schedule of managers as required, utilising diary time effectively.
- Provide support and cross cover within the department.
- Manage incoming correspondence, dealing with routine items and action reminders as instructed.
- Respond to correspondence as directed, some of which will contain sensitive information.
- Develop and maintain efficient, functional and up to date filing systems (paper and electronic), including the setting up and running of an efficient brought forward system where documentation can be retrieved promptly.
- Track correspondence and monitor follow up actions to ensure their completion.
- Organise meetings, including the booking of venues, equipment and refreshments; co-ordinate attendance.
- Prepare accurate papers and minutes; monitoring the delivery of follow-up actions arising from the minutes.
Powys is cited as being a wonderful place to live and work. It is a rural health setting where you can personally and professionally grow and patients are truly at the heart of care provision. If you are an ambitious professional in search of job satisfaction that others can only dream about, prepare for a very pleasant surprise as Powys is the place to be. We are looking for staff who have energy, enthusiasm, commitment and drive and who are patient-centred. Whatever your career aspirations, we are committed to supporting and developing you.
Powys Teaching Health Board is responsible for meeting the health and wellbeing needs of the population of Powys. As a rural health board we have around 133,000 people living across an area that is a quarter of the land mass of Wales. Powys is the largest county in Wales with Snowdonia to the North and the Brecon Beacons to the South, the spectacular scenery is something to behold. Working in partnership, we commission and provide award-winning hospital, community, mental health and learning disability services, so our portfolio is varied and diverse. We are proud to offer patients an unrivalled level of care, not to mention a wide range of careers for professionals who want to make a real difference. If working for Powys Teaching Health Board is something that is of interest, we may have an opportunity just for you!
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Bank - Administration Support Officer - North employer: Powys Teaching Health Board
Contact Detail:
Powys Teaching Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bank - Administration Support Officer - North
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Powys Teaching Health Board on LinkedIn. A friendly chat can give us insider info about the role and help you stand out.
✨Tip Number 2
Prepare for the interview by practising common questions related to administrative support. We recommend role-playing with a friend to boost your confidence and refine your answers.
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed diaries, organised meetings, or handled sensitive information in past roles. This will demonstrate your fit for the position.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Bank - Administration Support Officer - North
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Administration Support Officer. We want to see how you can bring your unique flair to our team!
Show Off Your Communication Skills: Since this role involves handling sensitive information and communicating across various teams, be sure to showcase your excellent communication skills in your written application. Use clear and concise language to demonstrate your ability to convey complex information effectively.
Highlight Your Organisational Skills: As you'll be managing diaries, organising meetings, and maintaining filing systems, it's crucial to emphasise your organisational prowess. Share examples of how you've successfully managed multiple tasks or projects in the past.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Powys Teaching Health Board
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administration Support Officer role. Familiarise yourself with the key tasks like managing diaries, organising meetings, and handling sensitive information. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Communication Skills
Since this role requires excellent communication skills, prepare examples of how you've effectively communicated complex or sensitive information in the past. Think about situations where you had to persuade others or handle confidential matters, and be ready to discuss these during the interview.
✨Demonstrate Your Organisational Skills
The job involves a lot of clerical and administrative tasks, so be prepared to talk about your organisational strategies. Share specific examples of how you've managed multiple tasks or projects simultaneously, and how you keep track of correspondence and follow-up actions. This will highlight your ability to stay on top of things.
✨Express Your Enthusiasm for the Role
Powys Teaching Health Board is looking for candidates with energy and commitment. During the interview, convey your passion for patient-centred care and your desire to contribute positively to the team. A genuine enthusiasm can set you apart from other candidates and show that you're a great fit for their culture.
