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- Tasks: Support the Estates team with administrative tasks and ensure smooth operations.
- Company: Join Powys Teaching Health Board, a valued community service provider.
- Benefits: Competitive salary, flexible hours, and career development opportunities.
- Why this job: Make a real difference in healthcare while enjoying a beautiful rural setting.
- Qualifications: GCSE English and Maths, experience with Microsoft packages, and strong communication skills.
- Other info: Work in a supportive environment that values your contributions.
The predicted salary is between 21300 - 24000 £ per year.
We are looking for an organised, motivated and reliable individual to join our busy and friendly Estates admin team. The post holder will need to work flexibly to support the smooth running of the Estates Department. The successful candidate will be able to demonstrate strong administrative and clerical skills.
Main duties of the job
- Provide a clerical, administrative and full secretarial service to the Facilities/Estates within the Health Board.
- Process, monitor and receipt requisitions via the Oracle financial system in line with the standing financial instructions at the request of budget holders.
- Make and receive phone calls, using initiative and judgement when handling enquiries. Take action and provide feedback as appropriate, ensuring that messages are relayed and action is taken.
- Provide a secretarial service to the Department and will have the ability to prioritise work and deal with competing demands and interruptions.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
About us
Being the smallest Heath Board in Wales means that you won’t get lost in the crowd. Everybody at Powys Teaching Health Board is valued for the contribution they make to our varied and diverse portfolio of community-based services. Together, we can continue to make a real difference to our patients and build on our unrivalled reputation.
As a supportive and progressive employer, we actively encourage you to carve out a career with us, through a range of development pathways. We’re also lucky enough to be situated in one of the most beautiful rural counties in Britain, let alone Wales! Achieving a healthy 'life work' balance is essential, and something we recognise by prioritising your well-being.
To start your journey with us, and to learn more about what we can offer you please visit: https://pthb.nhs.wales/working-for-us/. There you will find information about our benefits and values, read staff experiences and more about what our beautiful county has to offer.
This role is based at Bronllys Hospital.
Job responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac.
Person Specification
Qualifications and/or Knowledge
- GCSE English and Mathematics
- European Computer Driving License
Experience
- Experience of using Microsoft packages
- Experience of developing relationships with external agencies and organisations
- Experience of administrative work, including arranging meetings, handling telephone enquiries, receiving visitors in a friendly and efficient manner and establishing and maintaining office systems both electronic and manual.
- Knowledge of Oracle system
Aptitude and Abilities
- Excellent verbal and written communication skills
- Ability to identify, prioritise and work to short deadlines
- Able to work without supervision to achieve the objectives of the post
- Ability to design and layout reports, forms and other documents to a high quality and appropriate format
- Ability to take accurate minutes
- Ability to prepare information for meetings and seminars
- Ability to communicate clearly and succinctly, both orally and written
- Ability to collate and undertake a basic analysis of data
- An understanding of the Data Protection Act particularly in relation to confidentiality
- Some ability to speak, read and/or write Welsh, or an eagerness to learn.
Values
- Communicate and build effective working relationships with colleagues at all levels both internally and externally
Other
- Able to work hours flexibly
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
£25,313 to £26,999 a year per annum pro rata
Administration Assistant employer: Powys Teaching Health Board
Contact Detail:
Powys Teaching Health Board Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, or join online forums. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Practice your interview skills! Grab a mate and do some mock interviews. Focus on common questions for admin roles, and don’t forget to highlight your organisational skills and ability to handle multiple tasks.
✨Tip Number 3
Be proactive! If you see a role that interests you, apply through our website. Tailor your approach to show how your skills match what they’re looking for, especially in admin and clerical tasks.
✨Tip Number 4
Follow up after interviews! A quick thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Administration Assistant
Some tips for your application 🫡
Show Off Your Organisational Skills: Make sure to highlight your organisational abilities in your application. We want to see how you can manage tasks and prioritise effectively, especially since this role is all about keeping things running smoothly in our busy Estates team.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to match the job description. Mention specific experiences that relate to the duties listed, like handling enquiries or using the Oracle financial system.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate good communication skills, so make sure your writing reflects that. Avoid jargon and focus on what makes you a great fit for the role.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly, and you can find all the info you need about the role and our values there!
How to prepare for a job interview at Powys Teaching Health Board
✨Know Your Stuff
Before the interview, make sure you understand the role of an Administration Assistant and the specific duties mentioned in the job description. Familiarise yourself with the Oracle financial system and Microsoft packages, as these are key to the position.
✨Show Off Your Organisational Skills
During the interview, be ready to discuss how you prioritise tasks and manage competing demands. Share examples from your past experiences where you successfully handled multiple responsibilities, showcasing your ability to stay organised under pressure.
✨Communicate Clearly
Effective communication is crucial for this role. Practice articulating your thoughts clearly and succinctly. Be prepared to demonstrate your verbal and written communication skills, perhaps by discussing how you've handled phone enquiries or taken minutes in previous roles.
✨Embrace Flexibility
Since the job requires flexibility, be ready to discuss your adaptability. Share instances where you've had to adjust your plans or work hours to meet the needs of your team or department, highlighting your willingness to support the smooth running of operations.