At a Glance
- Tasks: Coordinate logistics for major live events like the Olympics and festivals.
- Company: Join Power Logistics, a leader in event power solutions.
- Benefits: Competitive salary, 22 days holiday, and a supportive team environment.
- Other info: Dynamic role with opportunities for growth and varied daily tasks.
- Why this job: Make a real impact on exciting projects while developing your skills.
- Qualifications: Organised, detail-oriented, and strong communication skills preferred.
The predicted salary is between 28800 - 43200 £ per year.
From sporting events to concerts, festivals to film, have you ever wondered how the world's most prestigious live events get powered? Power Logistics is looking to recruit an Office Co-ordinator to join its team responsible for delivering temporary power to a portfolio of projects that have included the Olympic and Commonwealth Games Ceremonies, Extreme E races, BST Hyde Park, Platinum Jubilee and many other of the UK's largest festivals and sporting events.
About the role:
We are looking for an organised, proactive and solutions‑focused Office Co‑ordinator to support our Commercial and Operations teams. You'll be at the centre of project delivery — ensuring crew, equipment, transport, fuel and site accreditation requirements are managed effectively and delivered on time. Working closely with Project Managers, the Senior Operations Manager and the Procurement Manager, you'll help keep our projects running smoothly, efficiently, and within budget. If you thrive in a fast‑paced environment and enjoy juggling multiple tasks, this is a fantastic opportunity to make a real impact.
Your main responsibilities will include:
- Office & Project Administration
- Allocate and prioritise project requests for crew, equipment, fuel, transport and site ancillaries.
- Track, chase and follow up on outstanding requests to keep workflows moving.
- Manage the enquiries inbox and log new enquiries using company systems.
- Manage and keep maintained the Project Tasking board.
- Equipment & Resource Allocation
- Act as the main contact for all plant equipment requests.
- Source additional equipment from approved external suppliers, working closely with the Asset Controller and Procurement Manager.
- Assist with transport planning and communication of all delivery/collection arrangements.
- Support Procurement Manager to ensure all project purchase orders meet budget requirements and are completed before project start dates.
- Follow company procedures to book fuel and site ancillaries from approved suppliers.
- Sub‑contractors, Accommodation & Accreditation
- Maintain crew tracking and admin tracking documents.
- Manage the freelancer database and ensure documentation remains up to date.
- Oversee subcontractor onboarding and maintain subcontractor guidelines.
- First approver for subcontractor and extras invoices.
- Prepare and distribute crew information sheets.
- Provide clients with details required for site permits and accreditation processes.
- Arrange project accommodation and travel within budget and following internal processes.
- Line Management
- Manage a small administrative team.
- Carry out performance reviews and check timesheets for any direct reports.
- Approve holiday and appointment requests to ensure adequate departmental cover.
- Maintain and regularly review internal procedures and promote cross‑training within the team.
About You
We'd love to hear from you if you:
- Are highly organised with great attention to detail.
- Have strong communication skills and enjoy working collaboratively.
- Can balance multiple priorities and stay calm under pressure.
- Have previous experience in coordination, operations or a similar role (advantageous but not essential).
- Are confident using systems such as Approval Max (or willing to learn quickly).
- Are motivated by a varied role where no two days are the same.
Why Join Us?
You'll be part of a supportive, forward‑thinking team where your ideas and contributions are valued. This is a great opportunity to develop your operational skills and play a vital part in supporting major projects from start to finish.
What Power Logistics offers in return: Competitive salary, 22 days holiday per annum plus.
Office Co-ordinator employer: POWER LOGISTICS SERVICES LTD
Power Logistics is an exceptional employer that fosters a dynamic and collaborative work environment, perfect for those who thrive in fast-paced settings. As an Office Co-ordinator, you will have the opportunity to contribute to prestigious live events while enjoying competitive benefits, including 22 days of holiday and ample opportunities for professional growth within a supportive team. Join us to make a meaningful impact on some of the UK's largest festivals and sporting events, where your skills and ideas are truly valued.
Contact Details:
POWER LOGISTICS SERVICES LTD Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their recent events and think about how your skills can contribute to their success. This will show you're genuinely interested and ready to hit the ground running.
✨Tip Number 3
Practice your communication skills! Whether it's answering common interview questions or discussing your experience, being clear and confident is key. Consider doing mock interviews with friends or using online resources to sharpen your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to reach out directly.
We think you need these skills to ace Office Co-ordinator
Some tips for your application 🫡
Show Your Organisational Skills:Make sure to highlight your organisational skills in your application. We want to see how you manage multiple tasks and keep everything running smoothly, just like you'll need to do as our Office Co-ordinator.
Tailor Your Application:Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific skills and experiences that match the job description. We love seeing how you connect your background to what we do at Power Logistics.
Be Proactive in Your Approach:Show us your proactive side! In your application, mention times when you've taken the initiative to solve problems or improve processes. This is key for the fast-paced environment we work in.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at POWER LOGISTICS SERVICES LTD
✨Know the Company Inside Out
Before your interview, take some time to research Power Logistics. Understand their role in major events and how they operate. This will not only show your enthusiasm but also help you tailor your answers to align with their values and mission.
✨Showcase Your Organisational Skills
As an Office Co-ordinator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised requests and kept everything on track, as this will resonate well with the interviewers.
✨Demonstrate Teamwork and Communication
Since the role involves working closely with various teams, be ready to discuss how you’ve collaborated with others in previous roles. Share specific instances where your communication skills helped resolve issues or improve project outcomes.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, project management processes, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
