Who We Are
Pottermore Publishing is the global digital audiobook and eBook publisher of J.K. Rowling’s multi-million bestselling Harry Potter series and associated titles. Working with a global network of retail and library partners, we prioritise accessibility, creativity, and innovation as we bring these beloved stories to life for each generation of readers and listeners to discover. We work closely with our colleagues at The Blair Partnership in a shared workspace and culture. Together, we’re focused on making things happen which deliver real‑world, creative and commercial impact. We achieve this by believing and staying true to our joint values: Expertise, Partnership, Integrity, Creativity.
Pottermore Publishing is proud to be an equal opportunity workplace where all talent and potential is valued. We welcome people of different backgrounds, experiences, abilities and perspectives, and recognise how this adds to our business.
What You’ll Be Doing
The Publishing Team Assistant role is dynamic and will provide comprehensive administrative support to the Pottermore team, including the Managing Director. Responsibilities will evolve based on business needs. Initially, around 50 % of the role will involve supporting the marketing team during a period of significant launch activity; however, over time, duties may shift to other areas of the business as priorities change.
Summary Of Duties
- Proactive diary management and administrative support as required for the Pottermore Leadership Team (PLT), particularly for the Managing Director
- Preparation, planning and scheduling of meetings, to support the PLT and Marketing Team including: booking meeting rooms and online meetings, providing presentation materials where necessary, developing and distributing agendas in advance, taking meeting minutes and actions as needed and circulating in a timely fashion
- Management of travel and entertainment bookings including flights, visas, hotels & restaurants, ensuring budgets and travel policies are adhered to.
- Planning and making arrangements for team social activities such as the Summer Picnic and Christmas lunch.
- Overseeing the team onboarding process by scheduling in key welcome meetings for new starters and keeping the onboarding presentations and documents up to date.
- Management of team SharePoint spaces including arranging quarterly data hygiene sessions, ensuring file organisation and naming conventions are adhered to and support for developing the ongoing file archiving process
- Assist the company’s wider administrative team as required, including: liaising closely with Blair Partnership colleagues via the network of EAs and other team assistants, supporting front office duties, managing team desk bookings, assisting with ad‑hoc tasks and projects as requested
Marketing Team Support
- Assist marketing team on managing marketing approvals accurately and efficiently
- With the help of the accounts and marketing teams, build and coordinate the monthly retailer newsletter and manage and update the marketing calendar
- Write and schedule content for pottermorepublishing.com and Pottermore’s LinkedIn page
- Own key team folders on the server to ensure all work is organised and saved in a logical and easy‑to‑find way and can be referred back to easily
PERSON SPECIFICATION
- Previous experience as a team assistant, including managing fast‑changing diaries, preferable
- Familiarity with MS Office (Outlook, Word, Excel, PowerPoint); knowledge of Teams and SharePoint is a plus.
- Background in trade publishing or an interest in Harry Potter and the Wizarding World is an advantage (mastermind‑level knowledge not required).
- Interest in marketing or communications within media, publishing, or entertainment sectors.
- Excellent communication skills – both verbal and written.
- Experience in writing copy or working with copywriters helpful
- Highly organised, detail‑oriented, accurate, and reliable.
- Able to prioritise and manage multiple projects in a fast‑changing environment, working autonomously and meeting tight deadlines
- Strong team‑working skills with the ability to build positive relationships across internal and external teams
- Creative, adaptable, and innovative approach to problem‑solving
- Friendly, confident, and approachable with a positive, enthusiastic attitude
- Flexible and agile in responding to changing priorities
- Trustworthy and discreet in handling sensitive information
- Self‑motivated and proactive
What You Can Expect From Us
- Competitive Salary
- Company Bonus Scheme
- Hybrid working policy
- 25 days holiday (plus 8 bank holidays) – with an additional day awarded every year after your 2‑year anniversary with us, up to a cap of 30 days.
- Progressive and inclusive policies around Carers, IVF, Menopause, Pregnancy Loss, etc.
- Enhanced maternity leave (18 weeks at full pay) and paternity leave (2 weeks immediately after birth, and 10 additional days over the following 12 months, at full pay)
- Group Pension Plan where we contribute 5% and annual pensions workshops
- Life Assurance of 4 times salary
- Health Insurance (currently with Vitality)
- Health Shield Cashback Plan – dental, optical, physio and wellbeing benefits and much more.
- Annual Creative Bursary to spend on the creative activity of your choice.
- 2 paid days off per year to spend volunteering and giving back to your favourite cause or community project.
- Monthly Lunch & Learn events – hearing great stories from colleagues, clients and external speakers
- Regular fundraising events to raise money for our charity of the year. 2025/26’s charity is 4Louis.
- Seasonal company parties and team lunches
- Subsidised on‑site massages
- Learning and Development opportunities, including an in‑house Mentoring Programme
DUE TO THE HIGH VOLUME OF APPLICANTS, WE ARE DUE TO BE CLOSING APPLICATIONS VERY SOON. ANY APPLICATIONS SUBMITTED VIA OTHER MEDIUMS (e.g. LinkedIn message, email etc.) WILL NOT BE ACCEPTED.
Please keep in mind that as we are not asking for CVs as part of this application process, your answers to the questions are how we will evaluate your suitability for the role.
Use of AI is discouraged, we’re keen to get a feel for who you are through your answers and we don’t want to hire a robot!
