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- Tasks: Support daily operations, manage communications, and assist with business development.
- Company: Join Potter Cowan, a leading independent distributor of kitchen products in Ireland.
- Benefits: Enjoy free on-site parking and a supportive work environment.
- Other info: Dynamic role with opportunities for growth in a collaborative office setting.
- Why this job: Be part of a team that values respect, integrity, and personal development.
- Qualifications: Experience in administration, strong communication skills, and attention to detail.
The predicted salary is between 24000 - 36000 £ per year.
Role:
Due to continued growth Potter Cowan one of Ireland\’s leading independent distributors of kitchen products and components are seeking an Office Administrator. In Potter Cowan are more than a market leading independent distributor of kitchen product and components. We are a team built on respect, integrity, inclusivity and transparency. We are committed to fostering a workplace that focuses on these values, which have been the platform of our success to date. We are committed to fostering a workplace that promotes personal development and empowerment of every employee. If you want to work in a company where you feel valued, trusted and inspired then we invite you explore this exciting job opportunity. This role will be based in our Head Office located in Duncrue Crescent, Belfast
Job Summary
This role requires a highly organised and proactive Office Administrator to support the day-to-day operations of Potter Cowan\’s Belfast HQ. This pivotal role ensures the smooth running of our internal processes, supports customer and supplier communications, and provides key assistance to our Business Development Unit. It\’s an ideal opportunity for someone who thrives on structure, precision, and cross-functional collaboration.
Key Responsibilities
- Provide administrative support across departments, including filing, data entry, and document control
- Manage inbound calls and emails with professionalism and accuracy
- Assist with order processing, delivery scheduling, and invoice queries
- Maintain accurate records across CRM, ERP, and finance systems
- Support diary management, meeting coordination, and travel arrangements
- Help prepare reports, presentations, and internal communications
- Assist the Business Development Unit with lead tracking, CRM updates, and appointment scheduling
- Monitor follow-up actions from internal and external meetings
- Ensure front-of-house standards are maintained, including tidy and organised workspaces, well-stocked supplies, and a welcoming reception/trade counter area for customers.
Skills & Qualifications
- Proven experience in an administrative or office support role
- Excellent communication and interpersonal skills
- Strong attention to detail and organisational ability
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook
- Proven ability to multitask and prioritise in a fast-paced environment
- A positive, solutions-focused attitude and team spirit
Job Type: Full-time
Benefits:
- Free parking
- On-site parking
Work Location: In person
Office Administrator employer: Potter Cowan
Contact Detail:
Potter Cowan Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Administrator role at Potter Cowan. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for that interview! Research Potter Cowan's values and think about how your skills align with their commitment to respect, integrity, and inclusivity. We want you to shine when you get that chance to chat with them!
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on showcasing your organisational skills and attention to detail, which are key for the Office Administrator role. We believe in you!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're genuinely interested in joining the Potter Cowan team. Let's get you that dream job!
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational abilities and any relevant administrative experience to show us you're the perfect fit for the Office Administrator role.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you want to join Potter Cowan and how you align with our values of respect, integrity, and inclusivity. A personal touch can really make your application stand out!
Showcase Your Communication Skills: Since this role involves managing calls and emails, it's essential to demonstrate your communication prowess. Use clear and concise language in your application to reflect your ability to communicate effectively.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Potter Cowan!
How to prepare for a job interview at Potter Cowan
✨Know the Company Inside Out
Before your interview, take some time to research Potter Cowan. Understand their values like respect, integrity, and inclusivity. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experiences where you've successfully managed multiple tasks or streamlined processes. This will demonstrate your ability to thrive in a structured environment.
✨Practice Professional Communication
Since you'll be handling calls and emails, practice your communication skills. Be ready to discuss how you would manage customer inquiries or supplier communications. Clear and professional communication is crucial for this role.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to prioritise tasks or resolve conflicts. Being able to articulate your thought process will impress the interviewers and show your proactive attitude.