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- Tasks: Support senior leaders with diary management, travel arrangements, and stakeholder communication.
- Company: Join a leading global organisation in digital entertainment and technology.
- Benefits: Gain experience in a fast-paced environment with a dynamic culture.
- Other info: Opportunity for professional growth in a collaborative, international setting.
- Why this job: Be part of an innovative team and contribute to exciting projects.
- Qualifications: Experience supporting executives, strong organisational skills, and excellent communication.
The predicted salary is between 35000 - 45000 £ per year.
Reporting into the Chief of Staff, the Executive Assistant will provide high-level, proactive support to two Directors within the Senior Talent team. This role is pivotal in ensuring seamless day-to-day operations, requiring exceptional organisational skills, discretion, and the ability to manage competing priorities across multiple time zones. This role offers the chance to join a globally recognised organisation at an exciting stage of growth, working closely with senior leaders and contributing to a high-performing, collaborative team.
Executive Support & Diary Management
- Manage complex and ever-changing calendars across multiple time zones
- Coordinate internal and external meetings, including senior stakeholder engagement
- Arrange international travel, including flights, accommodation, visas, and itineraries
- Provide daily and weekly schedule briefings and ensure leaders are well-prepared
Coordination & Communication
- Act as a key point of contact for senior stakeholders across the business
- Process expenses and support procurement and invoicing activities
- Assist with presentations, reports, and project documentation
- Build strong working relationships with stakeholders globally
Administrative & Project Support
- Prepare meeting materials, take minutes, and track follow-up actions
- Maintain and update internal systems and talent databases
- Coordinate senior-level interview processes, liaising with candidates and search partners
- Handle highly confidential information with discretion and professionalism
Qualifications
- Proven experience supporting senior executives or directors in a fast-paced environment
- Exceptional organisational skills with the ability to manage multiple priorities
- Strong communication skills and confidence working with stakeholders at all levels
- High level of integrity and discretion when handling sensitive information
- Proactive, adaptable, and solutions-focused approach
- Calm under pressure with a flexible, team-oriented mindset
- Strong MS Office skills and ability to quickly learn new systems
A leading global organisation within the digital entertainment and technology space is seeking an experienced and highly organised Executive Assistant to join their Talent team on a 3‐month fixed‐term contract. This is an exciting opportunity to support senior leadership within a fast-paced, international business known for its innovation, scale, and dynamic culture.
Executive Assistant in Westminster employer: Postaladdress Uk
Contact Detail:
Postaladdress Uk Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in Westminster
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its culture. Understand their values and how they align with your skills, especially around organisational prowess and stakeholder engagement. This will help you stand out as the perfect fit!
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to be confident and articulate when dealing with senior stakeholders. Consider mock interviews or even chatting with friends to refine your pitch.
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of exciting roles that could be just what you’re looking for. Plus, it’s a great way to show your enthusiasm for joining our dynamic team.
We think you need these skills to ace Executive Assistant in Westminster
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting senior executives and managing complex calendars, as these are key aspects of the job. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your organisational skills and ability to handle sensitive information with discretion, as these are crucial for this role. Let us know why you’re excited about joining StudySmarter!
Showcase Your Communication Skills: Since you'll be liaising with senior stakeholders, it's important to demonstrate your strong communication skills. Use clear and concise language in your application, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It helps us keep everything organised and ensures your application gets the attention it deserves. Plus, it’s super easy to do!
How to prepare for a job interview at Postaladdress Uk
✨Master the Calendar Game
Since the role involves managing complex calendars across multiple time zones, be prepared to discuss your experience with scheduling and prioritising. Bring examples of how you've successfully coordinated meetings or travel arrangements in the past, showcasing your organisational skills.
✨Showcase Your Communication Skills
As an Executive Assistant, you'll be a key point of contact for senior stakeholders. Practice articulating your thoughts clearly and confidently. Consider preparing a brief presentation on how you would handle communication with various stakeholders, highlighting your adaptability and professionalism.
✨Demonstrate Discretion and Integrity
This role requires handling highly confidential information, so be ready to discuss situations where you've maintained discretion. Share specific examples that illustrate your integrity and ability to manage sensitive information, as this will resonate well with the interviewers.
✨Be Proactive and Solutions-Focused
The job description emphasises a proactive approach. Think of instances where you've identified potential issues before they arose and implemented solutions. Prepare to discuss how you adapt to changing priorities and remain calm under pressure, as these traits are crucial for success in this fast-paced environment.