At a Glance
- Tasks: Manage venue contracts and payments, ensuring accuracy and clear communication.
- Company: Dynamic company focused on live show operations in a fast-paced environment.
- Benefits: Remote work flexibility, competitive salary, and opportunities for professional growth.
- Other info: Join a collaborative team and thrive in a supportive, international setting.
- Why this job: Be a key player in the exciting world of live events and venue management.
- Qualifications: Experience in contract administration and strong organisational skills required.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an experienced Contracts & Payments Administrator who is responsible for the day-to-day administration of venue contracts and payments, ensuring accuracy, timeliness, and clear communication with internal teams and external venue partners. You will take ownership of contract tracking, payment coordination, and issue resolution, operating as a reliable point of continuity while the incumbent is on leave. The ideal candidate is highly organised, detail-oriented, and confident managing high volumes of agreements and payments in a fast-paced, international environment.
Key Responsibilities
- Contracts Administration
- Manage and maintain accurate records of venue contracts, amendments, and renewals
- Track contract status, key dates, and commercial terms across multiple venues and territories
- Ensure contracts are correctly logged, stored, and accessible in internal systems
- Support coordination of contract execution with venues and internal stakeholders
- Proactively flag missing information, discrepancies, or risks
- Payments & Financial Coordination
- Coordinate venue payments in line with contractual terms and agreed schedules
- Prepare and verify payment data for accuracy prior to submission to Finance
- Track payment status and follow up on outstanding or delayed payments
- Act as a point of contact for venue payment queries and issue resolution
- Maintain clear audit trails and documentation for all payments
- Cross-Functional Support
- Work closely with the Venue Engagement team to support live show operations
- Liaise with Finance to ensure payments are processed accurately and on time
- Coordinate with Legal or leadership on contract-related questions or exceptions
- Support reporting and internal updates related to contract and payment status
Qualifications & Experience
- Proven experience in contract administration, payments coordination, or a similar operational role
- Strong attention to detail and comfort working with financial and contractual data
- Experience working cross-functionally with finance and operations teams
- High level of organisation and ability to manage multiple priorities
- Strong written and verbal communication skills
- Comfortable working remotely with distributed teams
- Experience with spreadsheets, document management systems, and internal databases
KPIs
- Contract Accuracy & Compliance
- Goal: Ensure contracts are complete, accurate, and properly tracked.
- ≥ 99% accuracy in contract records and key data fields
- Contract discrepancies identified and flagged within 2 business days
- Minimal rework required due to administrative errors
- Payment Timeliness & Accuracy
- Goal: Ensure venue payments are processed correctly and on schedule.
- 100% of payments prepared and submitted by agreed internal deadlines
- Zero preventable payment errors or omissions
- Clear documentation maintained for all payment activity
- Issue Resolution & Responsiveness
- Goal: Resolve queries efficiently and professionally.
- Venue and internal payment queries acknowledged within 1–2 business days
- Issues escalated early when delays or risks are identified
- Reduced need for leadership intervention
- Organisation & Process Ownership
- Goal: Maintain strong systems and continuity during maternity cover.
- Contract and payment trackers kept fully up to date
- Clear handover documentation maintained throughout the contract
- Processes easy for others to follow if coverage is required
- Collaboration & Reliability
- Goal: Be a dependable partner to cross-functional teams.
- Clear, proactive communication with Venue Engagement, Finance, and Operations
- Deadlines consistently met
- Calm, solutions-focused approach during busy show periods
Contracts & Payments Administrator (UK/EU) in Birmingham employer: Poseidon Digital
As a Contracts & Payments Administrator at our company, you will thrive in a dynamic and supportive work culture that values accuracy and collaboration. We offer competitive benefits, opportunities for professional growth, and the chance to work with a diverse team across the UK/EU, ensuring your contributions are recognised and impactful. Join us to be part of a forward-thinking organisation that prioritises employee well-being and fosters a sense of community, even in a remote setting.
StudySmarter Expert Advice🤫
We think this is how you could land Contracts & Payments Administrator (UK/EU) in Birmingham
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Poseidon Digital. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Contracts & Payments Administrator (UK/EU) in Birmingham
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Poseidon Digital.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Poseidon Digital's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Poseidon Digital
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Poseidon Digital.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Poseidon Digital will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Poseidon Digital employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
