At a Glance
- Tasks: Be the friendly face of our office while supporting various teams with admin tasks.
- Company: Join a dynamic team at Portview, where your role matters.
- Benefits: Enjoy a supportive work environment with opportunities for growth and development.
- Other info: Flexible role with a chance to learn and grow in a vibrant office setting.
- Why this job: Make a real impact by being the first point of contact and helping the team thrive.
- Qualifications: Previous experience in reception or admin roles and strong communication skills are essential.
The predicted salary is between 24000 - 30000 € per year.
The Receptionist/Office Administrator will be the first point of contact for Portview Head Office, providing a professional, welcoming and efficient front‑of‑house service. In addition to reception duties, the role will provide general administrative and operational support across the Finance Department and wider business, as required. The role is broad and flexible and requires a proactive individual who is comfortable supporting multiple functions while maintaining high standards of confidentiality, organisation and professionalism.
Key Responsibilities
- Reception & Front‑of‑House
- Act as the primary point of contact for visitors to Head Office, always ensuring a professional and welcoming experience
- Manage incoming telephone calls, emails and deliveries, directing queries appropriately
- Maintain reception, meeting rooms and communal areas to a professional standard
- Coordinate visitor access, sign‑in procedures and health & safety requirements
- Administrative & Office Support
- Provide day‑to‑day administrative support across the Finance Department and other Departments.
- Assist with document management and record‑keeping
- Support internal meetings by organising rooms, refreshments and documentation
- Assist with general office administration, including stationery, supplies and facilities coordination
- Assist with outbound postage requirements and collections
- General Responsibilities & Business Support
- Carry out additional duties as reasonably required to support the effective operation of Portview Head Office
- Provide ad‑hoc support to other departments during busy periods or absences
- Comply with all Portview policies and procedures, including data protection, health & safety and information security
Essential:
- Previous experience in a receptionist, administrative or office support role
- Professional telephone manner and strong communication skills
- Excellent organisational skills and attention to detail
- Competent in Microsoft Office (Word, Excel, Outlook)
- Ability to manage competing priorities in a busy office environment
- Previous travel & expense experience
- Comfortable with supporting the wider business
Desirable:
- Familiarity with accounting or finance administration processes
- Experience working in a construction‑related environment
Personal Attributes
- Professional, approachable and reliable
- Flexible and willing to take on a varied workload
- Discreet and trustworthy, with a strong sense of confidentiality
- Proactive and willing to support colleagues across the business
This job description is not intended to be exhaustive. The post‑holder will be expected to undertake any other reasonable duties commensurate with the role and business needs.
Receptionist/Office Administrator employer: Portview
Portview is an exceptional employer that values professionalism and a welcoming atmosphere, making it an ideal workplace for those seeking a meaningful role as a Receptionist/Office Administrator. With a strong emphasis on employee growth and development, the company fosters a collaborative work culture where individuals are encouraged to take on diverse responsibilities while maintaining high standards of confidentiality and organisation. Located in a vibrant area, Portview offers unique advantages such as a supportive team environment and opportunities to engage with various departments, ensuring a rewarding experience for all employees.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/Office Administrator
✨Tip Number 1
First impressions matter! When you walk into that interview, make sure to greet everyone with a smile and a confident handshake. It sets the tone for the rest of your meeting and shows you're ready to represent the company professionally.
✨Tip Number 2
Be prepared to chat about your experience! Think of examples from your previous roles that highlight your organisational skills and ability to manage multiple tasks. We want to see how you can bring that proactive attitude to our team.
✨Tip Number 3
Don’t forget to ask questions! Show us you’re genuinely interested in the role by asking about the team dynamics or what a typical day looks like. It’s a great way to demonstrate your enthusiasm and fit for the office environment.
✨Tip Number 4
Follow up after your interview! A quick thank-you email reiterating your interest in the position can go a long way. It shows professionalism and keeps you fresh in our minds as we make our decision.
We think you need these skills to ace Receptionist/Office Administrator
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to inject a bit of warmth and friendliness into your words. Remember, as the first point of contact, your vibe matters!
Tailor Your Application:Make sure to tailor your application to the role of Receptionist/Office Administrator. Highlight your relevant experience and skills, especially in communication and organisation. We love seeing how you can fit into our team!
Be Clear and Concise:Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read. We appreciate a well-structured application that gets straight to the good stuff!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Portview
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and essential skills required for the Receptionist/Office Administrator role. This will help you tailor your answers to demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Communication Skills
As the first point of contact, strong communication is crucial. Practice articulating your thoughts clearly and confidently. You might want to prepare examples of how you've effectively managed phone calls or handled visitor queries in previous roles to highlight your professional telephone manner.
✨Demonstrate Organisational Prowess
Given the need for excellent organisational skills, think of specific instances where you successfully managed multiple tasks or priorities. Be ready to discuss how you keep things organised, whether it’s through digital tools or traditional methods, to ensure a smooth operation in a busy office environment.
✨Emphasise Your Proactive Attitude
The role requires a proactive individual, so be prepared to share examples of how you've taken initiative in past positions. Whether it’s suggesting improvements to processes or stepping up to support colleagues during busy times, showing that you’re willing to go the extra mile will set you apart.
