At a Glance
- Tasks: Be the friendly face of Portview, managing calls and welcoming visitors.
- Company: Join a dynamic team at Portview Head Office with a supportive culture.
- Benefits: Enjoy health care, pension fund, gym access, flexitime, and parking perks.
- Other info: Flexible role with opportunities to support various departments and grow your skills.
- Why this job: Kickstart your career in a vibrant environment while gaining valuable admin experience.
- Qualifications: Previous reception or admin experience and strong communication skills are essential.
The predicted salary is between 22000 - 26000 € per year.
The Receptionist/Office Administrator will be the first point of contact for Portview Head Office, providing a professional, welcoming and efficient front-of-house service. In addition to reception duties, the role will provide general administrative and operational support across the Finance Department and wider business, as required. The role is broad and flexible and requires a proactive individual who is comfortable supporting multiple functions while maintaining high standards of confidentiality, organisation and professionalism.
Key Responsibilities
- Reception & Front-of-House
- Act as the primary point of contact for visitors to Head Office, always ensuring a professional and welcoming experience
- Manage incoming telephone calls, emails and deliveries, directing queries appropriately
- Maintain reception, meeting rooms and communal areas to a professional standard
- Coordinate visitor access, sign-in procedures and health & safety requirements
- Administrative & Office Support
- Provide day-to-day administrative support across the Finance Department and other Departments.
- Assist with document management and record-keeping
- Support internal meetings by organising rooms, refreshments and documentation
- Assist with general office administration, including stationery, supplies and facilities coordination
- Assist with outbound postage requirements and collections
- General Responsibilities & Business Support
- Carry out additional duties as reasonably required to support the effective operation of Portview Head Office
- Provide ad-hoc support to other departments during busy periods or absences
- Comply with all Portview policies and procedures, including data protection, health & safety and information security
Essential:
- Previous experience in a receptionist, administrative or office support role
- Professional telephone manner and strong communication skills
- Excellent organisational skills and attention to detail
- Competent in Microsoft Office (Word, Excel, Outlook)
- Ability to manage competing priorities in a busy office environment
- Previous travel & expense experience
- Comfortable with supporting the wider business
Desirable:
- Familiarity with accounting or finance administration processes
- Experience working in a construction-related environment
Personal Attributes
- Professional, approachable and reliable
- Flexible and willing to take on a varied workload
- Discreet and trustworthy, with a strong sense of confidentiality
- Proactive and willing to support colleagues across the business
Additional Information
This job description is not intended to be exhaustive. The post-holder will be expected to undertake any other reasonable duties commensurate with the role and business needs.
Skills: Office Duties, Reception, Administration, Office Administration, Office Reception, General Administration, Answering Phones, Receptionist Duties
Benefits: Medical Aid / Health Care, Pension Fund, Gym, Flexitime, Parking
Receptionist/Administrator JBLE1_NI in Belfast employer: Portview Fit-Out Ltd
Portview offers a dynamic and supportive work environment where the Receptionist/Administrator plays a crucial role in creating a welcoming atmosphere at our Head Office. With a strong emphasis on employee growth, we provide opportunities for professional development alongside a comprehensive benefits package that includes medical aid, pension fund contributions, and flexible working hours. Join us to be part of a collaborative team that values your contributions and fosters a culture of respect and professionalism.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/Administrator JBLE1_NI in Belfast
✨Tip Number 1
First things first, make sure you know the company inside out. Research Portview and understand their values, culture, and what they do. This will help you tailor your approach and show that you're genuinely interested in being part of the team.
✨Tip Number 2
When you get to the interview, be ready to showcase your communication skills. As a receptionist, you'll be the face of the company, so practice speaking clearly and confidently. Remember, a warm smile goes a long way!
✨Tip Number 3
Don’t forget to highlight your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. This will show that you can handle the busy environment at Portview with ease.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows that you’re proactive and keen to join us at Portview. Good luck!
We think you need these skills to ace Receptionist/Administrator JBLE1_NI in Belfast
Some tips for your application 🫡
Show Your Personality:When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to add a touch of warmth and friendliness to your words. Remember, as a Receptionist/Administrator, you'll be the first point of contact, so show us how approachable you can be!
Tailor Your Experience:Make sure to highlight your relevant experience in reception or administration roles. We’re looking for someone who can juggle multiple tasks while keeping everything organised, so share specific examples of how you've done this in the past. It’ll help us see how you fit into our team!
Be Professional Yet Friendly:While we love a friendly vibe, professionalism is key in your application. Use clear and concise language, and make sure to proofread for any typos or errors. A polished application shows us that you take pride in your work, which is exactly what we need at Portview Head Office!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do at StudySmarter!
How to prepare for a job interview at Portview Fit-Out Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and essential skills required for the Receptionist/Administrator role. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Communication Skills
As the first point of contact, strong communication is crucial. Practice articulating your thoughts clearly and confidently. You might want to prepare examples of how you've effectively managed phone calls or handled visitor queries in previous roles to demonstrate your professional telephone manner.
✨Demonstrate Organisational Prowess
Highlight your organisational skills during the interview. Be ready to discuss how you manage competing priorities and maintain high standards of confidentiality. Consider sharing specific instances where your attention to detail made a difference in your previous administrative roles.
✨Be Proactive and Flexible
The role requires a proactive individual who can support multiple functions. During the interview, express your willingness to take on varied tasks and adapt to changing needs. Share examples of times when you’ve gone above and beyond to support your team or improve office operations.
