At a Glance
- Tasks: Be the friendly face of our office while supporting various departments.
- Company: Join a dynamic team at Portview, where your role matters.
- Benefits: Enjoy health care, pension, gym access, and flexible hours.
- Other info: A proactive role with opportunities to support diverse teams.
- Why this job: Make a real impact by being the first point of contact.
- Qualifications: Experience in reception or administration with strong communication skills.
The predicted salary is between 25000 - 30000 € per year.
The Receptionist/Office Administrator will be the first point of contact for Portview Head Office, providing a professional, welcoming and efficient front-of-house service. In addition to reception duties, the role will provide general administrative and operational support across the Finance Department and wider business, as required. The role is broad and flexible and requires a proactive individual who is comfortable supporting multiple functions while maintaining high standards of confidentiality, organisation and professionalism.
Key Responsibilities
- Reception & Front-of-House
- Act as the primary point of contact for visitors to Head Office, always ensuring a professional and welcoming experience
- Manage incoming telephone calls, emails and deliveries, directing queries appropriately
- Maintain reception, meeting rooms and communal areas to a professional standard
- Coordinate visitor access, sign-in procedures and health & safety requirements
- Administrative & Office Support
- Provide day-to-day administrative support across the Finance Department and other Departments.
- Assist with document management and record-keeping
- Support internal meetings by organising rooms, refreshments and documentation
- Assist with general office administration, including stationery, supplies and facilities coordination
- Assist with outbound postage requirements and collections
- General Responsibilities & Business Support
- Carry out additional duties as reasonably required to support the effective operation of Portview Head Office
- Provide ad-hoc support to other departments during busy periods or absences
- Comply with all Portview policies and procedures, including data protection, health & safety and information security
Essential:
- Previous experience in a receptionist, administrative or office support role
- Professional telephone manner and strong communication skills
- Excellent organisational skills and attention to detail
- Competent in Microsoft Office (Word, Excel, Outlook)
- Ability to manage competing priorities in a busy office environment
- Previous travel & expense experience
- Comfortable with supporting the wider business
Desirable:
- Familiarity with accounting or finance administration processes
- Experience working in a construction-related environment
Personal Attributes
- Professional, approachable and reliable
- Flexible and willing to take on a varied workload
- Discreet and trustworthy, with a strong sense of confidentiality
- Proactive and willing to support colleagues across the business
Additional Information
This job description is not intended to be exhaustive. The post-holder will be expected to undertake any other reasonable duties commensurate with the role and business needs.
Benefits:
- Medical Aid / Health Care
- Pension Fund
- Gym
- Flexitime
- Parking
Experienced Receptionist / Administrator in Belfast employer: Portview Fit-Out Ltd
Portview is an exceptional employer that values its employees by fostering a supportive and dynamic work environment. With a strong emphasis on professional development, employees are encouraged to grow their skills while enjoying benefits such as medical aid, a pension fund, and flexible working hours. Located in a vibrant area, the company promotes a culture of collaboration and respect, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Experienced Receptionist / Administrator in Belfast
✨Tip Number 1
First things first, make sure you know the company inside out. Research Portview and understand their values, culture, and what they do. This will help you tailor your approach and show that you're genuinely interested in being part of the team.
✨Tip Number 2
When you get to the interview, be ready to showcase your organisational skills. Bring examples of how you've managed multiple tasks in previous roles. We want to see that you can juggle responsibilities like a pro while keeping everything running smoothly.
✨Tip Number 3
Don’t forget to highlight your communication skills! As the first point of contact, it’s crucial to demonstrate how you handle calls and visitors. Practice your professional telephone manner and think of scenarios where you’ve resolved queries effectively.
✨Tip Number 4
Finally, apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re tech-savvy and comfortable with online processes, which is a big plus for any administrative role.
We think you need these skills to ace Experienced Receptionist / Administrator in Belfast
Some tips for your application 🫡
Show Off Your Experience:Make sure to highlight your previous experience in receptionist or administrative roles. We want to see how you've handled front-of-house duties and supported various departments, so don’t hold back on those details!
Keep It Professional:Since you'll be the first point of contact, it's crucial to convey professionalism in your application. Use a clear and polite tone, and make sure your written communication reflects the high standards we uphold at Portview.
Tailor Your Application:Take a moment to tailor your application to the job description. Mention specific skills like your organisational abilities and experience with Microsoft Office, as these are key for the role. We love seeing candidates who pay attention to detail!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do – just follow the prompts!
How to prepare for a job interview at Portview Fit-Out Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and essential skills required for the Receptionist/Administrator role. This will help you tailor your answers to demonstrate how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Communication Skills
As the first point of contact, strong communication is crucial. Prepare examples of how you've effectively managed phone calls, emails, and visitor interactions in previous roles. Practising your responses can help you convey professionalism and confidence during the interview.
✨Demonstrate Organisational Prowess
Highlight your organisational skills by discussing specific instances where you successfully managed multiple tasks or priorities. Use examples that showcase your attention to detail and ability to maintain a professional environment, as these are key attributes for the role.
✨Be Proactive and Flexible
The role requires a proactive individual who can support various functions. Prepare to discuss how you've taken initiative in past positions and your willingness to adapt to changing workloads. This will show that you're not just a fit for the role, but also a valuable team player.
