At a Glance
- Tasks: Support the administration of building repairs and ensure efficient service delivery.
- Company: Join a dynamic team within Housing, Neighbourhoods and Building Services.
- Benefits: Gain valuable experience while earning and developing your skills.
- Other info: Flexible working environment with opportunities for personal growth.
- Why this job: Make a real difference in maintaining and improving community properties.
- Qualifications: GCSEs or Functional Skills Level 2 in Maths & English required.
The predicted salary is between 18000 - 25000 € per year.
Sitting within the Housing, Neighbourhoods and Building Services directorate, you will be directly reporting to and supporting the Head of Building Repairs. The role involves supporting the administration and governance of the Building Repairs Service, which comprises undertaking response repairs across our varied 17,000 housing stock and 900 corporate buildings to maintain and improve our properties. The range of duties undertaken in the role will be varied and ensure the running of an efficient and effective service.
Tasks may include but are not limited to:
- Arranging and providing administrative support in meetings including the production of agendas, meeting minutes, risk registers and management of action logs.
- Uploading and monitoring information on our IT systems, for example ensuring the repairs and stock database is updated with complaints and survey reports.
- Supporting with collating and preparing data for financial and performance measures across the service.
- Supporting with general administrative duties, including sending letters, raising orders, assisting with organising recruitment, auditing data for accuracy, managing calendars & emails of senior staff, etc.
Skills
- Demonstrate excellent attention to detail with proficient keyboard skills and the ability to produce work efficiently and accurately under time constraints.
- Can work independently and be well organised to manage multiple, competing workstreams.
- Excellent communication skills, including the ability to ask effective questions to gather accurate information.
- Ability to understand what work is most important and prioritise as appropriate.
- Able to work as part of a team to ensure a smooth delivery of the service.
- Competent to be trained to use a variety of IT databases and systems.
- Relevant experience of using all Microsoft packages; particularly Word, Excel spreadsheets and Outlook.
- Knowledge of analysing data and MS Project to assist planning projects would be beneficial.
- Positive attitude towards work, resilience, and willingness to embrace change.
- Ability to use information to problem solve.
You will need to have at least one of the following: GCSE Grade 9-4, GCSE Grade A-C, Functional Skills Level 2 in Maths & English.
Business Administrator Apprentice (Repairs) in Portsmouth employer: Portsmouth City Council
As a Business Administrator Apprentice within the Housing, Neighbourhoods and Building Services directorate, you will thrive in a supportive environment that values your contributions to maintaining and improving our extensive housing stock. Our commitment to employee growth is evident through comprehensive training opportunities and a collaborative work culture that encourages innovation and teamwork. Located in a dynamic sector, we offer a meaningful career path where your administrative skills will directly impact the quality of service provided to our communities.
StudySmarter Expert Advice🤫
We think this is how you could land Business Administrator Apprentice (Repairs) in Portsmouth
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend local events, and connect with professionals on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. Practise common interview questions and think of examples that showcase your attention to detail and organisational skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a chance to reiterate why you’re a great fit for the Business Administrator Apprentice position.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you’re genuinely interested in being part of our team!
We think you need these skills to ace Business Administrator Apprentice (Repairs) in Portsmouth
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experiences align with the role of Business Administrator Apprentice. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Attention to Detail:Since this role requires excellent attention to detail, be sure to proofread your application. A few typos can make a big difference, so double-check everything before hitting send!
Highlight Your IT Skills:We want to see your proficiency in Microsoft packages and any experience with databases. Mention specific examples of how you've used these tools in past roles or projects to demonstrate your capability.
Apply Through Our Website:Don't forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Portsmouth City Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Business Administrator Apprentice in Repairs. Familiarise yourself with the tasks mentioned in the job description, like managing meeting agendas and updating databases. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Show Off Your IT Skills
Since the role requires proficiency in Microsoft packages and IT databases, be prepared to discuss your experience with these tools. Bring examples of how you've used Excel for data analysis or Word for creating documents. If you have any relevant projects or coursework, mention them to highlight your practical skills.
✨Demonstrate Attention to Detail
Attention to detail is crucial for this position. During the interview, provide examples of how you've successfully managed multiple tasks while ensuring accuracy. You could talk about a time when you had to prepare meeting minutes or manage action logs under tight deadlines, showcasing your ability to produce high-quality work efficiently.
✨Ask Insightful Questions
Prepare a few thoughtful questions to ask at the end of the interview. This could include inquiries about the team dynamics, the types of projects you'll be involved in, or how success is measured in the role. Asking questions not only shows your interest but also helps you gauge if the company is the right fit for you.
