At a Glance
- Tasks: Support the administration of the Building Repairs Service and assist the Head of Building Repairs.
- Company: Join a dynamic housing service dedicated to improving community living.
- Benefits: Gain valuable experience while studying Business Administration Level 3.
- Other info: Flexible working environment with opportunities for personal growth and development.
- Why this job: Make a real difference in your community while developing essential admin skills.
- Qualifications: GCSEs in Maths and English or equivalent; strong communication and organisational skills.
The predicted salary is between 18000 - 25000 £ per year.
Business Administrator Apprentice (Repairs)
Job Reference: pcc/TP/723/1462
Number of Positions: 1
Contract Type: Fixed Term Contract for 16 months
Working Hours: 37
Location: Somerstown Area Housing Office, Portsmouth
Closing Date: 07/06/2026
Job Category: Administration
Region / Division: UK Region
Directorate: Housing, Neighbourhood & Building Services
Job Introduction:
Fixed Term Contract for 16 months. Studying Business Administration Level 3 with HTP Apprenticeship College. 37 hours per week. This is a really fantastic opportunity for a person to support the administration of the Building Repairs Service and support the Head of Building Repairs. Candidates must be enthusiastic, good communicators and have excellent attention to detail, being able to manage multiple demands and workstreams arising from the service.
Your new role:
Sitting within the Housing, Neighbourhoods and Building Services directorate, you will be directly reporting to and supporting the Head of Building Repairs by:
- Supporting the administration and governance of the Building Repairs Service.
- Arranging and providing administrative support in meetings including the production of agendas, meeting minutes, risk registers and management of action logs.
- Uploading and monitoring information on our IT systems, for example ensuring the repairs and stock database is updated with complaints and survey reports.
- Supporting with collating and preparing data for financial and performance measures across the service.
- Supporting with general administrative duties, including sending letters, raising orders, assisting with organising recruitment, auditing data for accuracy, managing calendars & emails of senior staff, etc.
Who is the person?
The ideal candidate is someone who will:
- Demonstrate excellent attention to detail with proficient keyboard skills with the ability to produce work efficiently and accurately under time constraints.
- Can work independently and be well organised to be able to successfully manage multiple, competing workstreams.
- Have at least one of the following: GCSE Grade 9–4, GCSE Grade A–C, Functional Skills Level 2 in Maths & English.
- Have excellent communication skills, including the ability to ask effective questions to gather accurate information.
- Have excellent customer service skills to deliver a high level of customer service.
- Be competent to be trained to use a variety of IT databases and systems such as the Repairs and Maintenance Database.
- Have relevant experience of using all Microsoft packages; particularly Word, Excel spreadsheets and Outlook.
- Have a positive attitude towards work, be resilient, embrace change and actively work with your colleagues to improve the service offered to customers.
EEO Statement:
This application is open to all candidates regardless of gender, age, race, disability, religion or belief, sexual orientation, or any other protected characteristic.
Building Repairs Admin Apprentice - 16 Month FTC in Portsmouth employer: Portsmouth City Council
Join our dynamic team at the Somerstown Area Housing Office in Portsmouth, where we prioritise employee development and a supportive work culture. As a Building Repairs Admin Apprentice, you'll gain hands-on experience while studying Business Administration Level 3, all within a collaborative environment that values attention to detail and effective communication. We offer a unique opportunity to contribute to the maintenance of our extensive housing stock, ensuring a meaningful impact on the community while enjoying a range of benefits and growth opportunities.
StudySmarter Expert Advice🤫
We think this is how you could land Building Repairs Admin Apprentice - 16 Month FTC in Portsmouth
✨Tip Number 1
Get to know the company! Research their values, mission, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills. Since this role requires excellent communication, try role-playing common interview questions with a friend or family member to boost your confidence.
✨Tip Number 3
Be ready to showcase your organisational skills. Think of examples from your past experiences where you successfully managed multiple tasks or projects, as this will be key for the Building Repairs Admin role.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re proactive and keen on joining us at StudySmarter.
We think you need these skills to ace Building Repairs Admin Apprentice - 16 Month FTC in Portsmouth
Some tips for your application 🫡
Show Your Enthusiasm:When writing your application, let your passion for the role shine through! We want to see that you're excited about supporting the Building Repairs Service and making a difference in our community.
Be Detail-Oriented:Since attention to detail is key for this role, make sure your application is free from typos and errors. We appreciate candidates who can present their information clearly and accurately, just like we expect in the job!
Tailor Your Application:Take the time to customise your application to highlight how your skills match the job description. Mention your experience with IT systems and customer service, as these are crucial for the position.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently, so don’t miss out on this fantastic opportunity!
How to prepare for a job interview at Portsmouth City Council
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Building Repairs Admin Apprentice role. Familiarise yourself with the key responsibilities, such as supporting the administration of the Building Repairs Service and managing multiple workstreams. This will help you answer questions confidently and show your enthusiasm for the position.
✨Show Off Your Communication Skills
Since excellent communication is a must for this role, prepare examples of how you've effectively communicated in past experiences. Think about times when you had to ask effective questions or handle information professionally. Practising these scenarios can help you articulate your skills during the interview.
✨Demonstrate Attention to Detail
Given the emphasis on accuracy in this role, be ready to discuss how you ensure your work is precise. Bring up specific instances where your attention to detail made a difference, like preparing meeting minutes or updating databases. This will highlight your ability to manage tasks efficiently under time constraints.
✨Be Ready to Prioritise
The job requires managing multiple demands, so think about how you prioritise tasks. Prepare to share examples of how you've successfully balanced competing workstreams in the past. This will show that you can handle the dynamic nature of the role and deliver high-quality work consistently.
