At a Glance
- Tasks: Support pupils, families, and staff in a busy school office with varied administrative duties.
- Company: St Paul's Catholic Primary School, dedicated to nurturing a positive learning environment.
- Benefits: Competitive salary, supportive team, training opportunities, and a fulfilling role with amazing children.
- Other info: Join a committed team focused on safeguarding and promoting children's welfare.
- Why this job: Make a real difference in the lives of students while developing your skills in a vibrant setting.
- Qualifications: Strong communication skills, good literacy and numeracy, and a willingness to learn new IT tools.
The predicted salary is between 25147 - 27596 £ per year.
Term Time plus two weeks in school holidays
Monday-Friday 08:30-16:00
Band 3 - £24,796-25,201 - FTE
We are looking for a friendly, capable Administrative Assistant who will support pupils, families and staff in our busy school office. This job is varied and you will need good time management skills, as you will be required to multi-task to ensure jobs are completed efficiently and on time. You will need a good sense of humour, to be a team player and to have an ability to cope under pressure whilst working with lots of people who all need your time. Confidentiality is paramount.
Your role will involve using the school's management information software to complete administrative requirements within the expectations of Portsmouth City Council and the Department for Education.
Duties will include:
- Providing a friendly reception for all visitors and members of our school community
- Answering general enquiries on the phone, in person and by email
- Using IT to support the office needs, including attendance in Arbor, and Tucasi
- Support and deputise for our Attendance officer as and when required
- General administrative duties as directed by the Office manager and the Headteacher
The successful applicant will:
- Have strength in their communication and interpersonal skills to be able to interact with a wide range of people both in person, on the telephone and by email
- Have excellent literacy and numeracy skills in order to complete all the office tasks with Maths and English GCSE Grade C or above (or equivalent)
- Be confident in using technology in the workplace, willing and able to learn how to use a variety of IT packages
- Be child centred and deal effectively with any first aid needs (training provided)
- Be confidential, positive and professional
- Be honest, reliable, well organised and a good timekeeper
- Be flexible and able to work under pressure
- Be happy to support the school's Catholic ethos and have a commitment to the school's mission statement
- Value the importance of forming positive relationships with children, other staff, professionals and parents
We can offer:
- A rewarding and very fulfilling role within our School
- Amazing children to work with
- A great staff team to work alongside
- Training and support to help your induction and development
St Paul’s Catholic Primary School and Portsmouth City Council are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. We will ensure that all our recruitment and selection practices reflect this commitment. All successful candidates will be subject to Disclosure and Barring Service checks along with other relevant employment checks.
Please note that we do not promote the use of AI for applications.
Please forward completed application forms to – vanessa_sharman@st-pauls.portsmouth.sch.uk
Applications will be considered on receipt. Closing date: 30th June 2026
We are unable to accept CVs for this position.
Administrative Assistant - St Paul's Catholic Primary School in Portsmouth employer: Portsmouth City Council
St Paul's Catholic Primary School is an excellent employer, offering a supportive and nurturing environment where staff can thrive while making a meaningful impact on the lives of children and families. With a strong commitment to professional development, a collaborative team culture, and the opportunity to work within a vibrant school community in Portsmouth, this role promises both personal and professional fulfilment. Join us to be part of a dedicated team that values positive relationships and the well-being of every child.
