At a Glance
- Tasks: Manage finances and administration to enhance pupil well-being and learning experiences.
- Company: A supportive primary school in Cosham with a close-knit community.
- Benefits: Flexible hours, professional growth opportunities, and a warm working environment.
- Other info: Full training provided; visits to the school encouraged.
- Why this job: Make a tangible impact on students' lives while being the heart of our school.
- Qualifications: Strong organisational skills and a passion for collaboration and communication.
The predicted salary is between 46134 - 56386 £ per year.
Our friendly one-form entry primary school in Cosham is seeking a dedicated Finance and Administration Officer who brings a "can-do" attitude and a hands-on approach to our supportive team. At Medina Primary School, our culture is rooted in relational practice. As a close-knit one-form entry school, this role serves as the very heartbeat of our school community.
Working closely with the headteacher at both a strategic and operational level, you will ensure our school operations and resources directly enhance pupil well-being, learning opportunities, and classroom experiences. The successful candidate will oversee administrative and financial functions—including budget planning and monitoring, audit compliance, and key HR processes—while providing a warm, welcoming, and empathetic presence for our children, staff, parents, and visitors.
Are you:
- Someone who values connection and collaboration, and enjoys being the relational heart of a close-knit, one-form entry primary school community in Portsmouth?
- Highly organised, able to prioritise effectively and maintain high professional standards while working with flexibility?
- A strong, warm communicator who builds positive, respectful relationships with children, colleagues, parents, governors, and contractors?
- A reflective practitioner, eager to develop your skills and respond flexibly to the needs of the school?
If so, we would love to hear from you!
Key Responsibilities
- Support the preparation, management, and monitoring of the school budget to ensure financial resources directly support pupil opportunities and classroom needs.
- Manage day-to-day financial operations, including processing invoices, payments, reconciliations, and banking.
- Evaluate financial information and consult with the Headteacher and Governors to prepare a realistic and balanced budget for school activities.
- Maintain accurate financial records in accordance with audit requirements and Portsmouth County Council regulations.
- Administer staff expense claims, payroll forms, and grant applications.
- Assist with tendering processes and purchasing decisions to ensure best value.
- Provide ongoing budgetary information to relevant stakeholders.
- Oversee administrative tasks, including maintaining inventories, recording staff absences, and processing HR-related forms.
- Liaise with parents, suppliers, auditors, and external agencies with warmth, empathy, clarity, and a solution-focused approach.
- Produce reports for, and attend, Governor Finance Committee meetings.
- Maintain financial databases and systems, ensuring data accuracy and security.
- Act as Data Protection Officer for the school and support ICT-related financial systems, ensuring compliance with data protection regulations.
- Ensure adherence to financial regulations, policies, and internal controls.
- Support health and safety compliance and other statutory requirements, as required.
- Contribute to wider school administrative and operational duties, as needed.
Full training will be provided from the commencement of post for the successful candidate.
What We Offer
- Supportive Staff Team: A welcoming and collaborative environment in our one-form entry school, where you serve as the heartbeat of our small school family.
- Professional Growth: Access to ongoing development opportunities tailored to school finance.
- Tangible Impact: The opportunity to see how your financial management directly supports classroom resources and pupil opportunities.
- Portsmouth Community Setting: A warm, professional role within a close-knit, relational one-form entry school community where everyone belongs.
- Salary: Band 7
- Hours: 37 hours per week. Hours can be flexible for the right candidate but ideally would be 8:15am-4:15pm Monday to Thursday, 8:15am-3:45pm Friday.
- Contract Type: Permanent, Term Time plus 2 weeks (40 working weeks).
- Working Pattern: Monday to Friday, full-time hours during school terms, plus 10 days to be worked during school closure periods (by agreement).
- Visits to the school are encouraged - please contact admin@medina.portsmouth.sch.uk 02392375475 for further details and to arrange a visit.
Closing date 16th November 2026. To start as soon as possible.
Administration Manager (Primary) - Medina Primary School in Portsmouth employer: Portsmouth City Council
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