Administration Manager (Primary) - Medina Primary School in Hampshire, Portsmouth

Our friendly one-form entry primary school in Cosham is seeking a dedicated Finance and Administration Officer who brings a \"can-do\" attitude and a hands-on approach to our supportive team. At Medina Primary School, our culture is rooted in relational practice. As a close-knit one-form entry school, this role serves as the very heartbeat of our school community.

Working closely with the headteacher at both a strategic and operational level, you will ensure our school operations and resources directly enhance pupil well-being, learning opportunities, and classroom experiences. The successful candidate will oversee administrative and financial functions—including budget planning and monitoring, audit compliance, and key HR processes—while providing a warm, welcoming, and empathetic presence for our children, staff, parents, and visitors.

Are you:
● Someone who values connection and collaboration, and enjoys being the relational heart of
a close-knit, one-form entry primary school community in Portsmouth?
● Highly organised, able to prioritise effectively and maintain high professional standards
while working with flexibility?
● A strong, warm communicator who builds positive, respectful relationships with children,
colleagues, parents, governors, and contractors?
● A reflective practitioner, eager to develop your skills and respond flexibly to the needs of
the school?

If so, we would love to hear from you!

Key Responsibilities
● Support the preparation, management, and monitoring of the school budget to ensure
financial resources directly support pupil opportunities and classroom needs.
● Manage day-to-day financial operations, including processing invoices, payments,
reconciliations, and banking.
● Evaluate financial information and consult with the Headteacher and Governors to
prepare a realistic and balanced budget for school activities.
● Maintain accurate financial records in accordance with audit requirements and
Portsmouth County Council regulations.
● Administer staff expense claims, payroll forms, and grant applications.
● Assist with tendering processes and purchasing decisions to ensure best value.
● Provide ongoing budgetary information to relevant stakeholders.
● Oversee administrative tasks, including maintaining inventories, recording staff
absences, and processing HR-related forms.
● Liaise with parents, suppliers, auditors, and external agencies with warmth, empathy,
clarity, and a solution-focused approach.
● Produce reports for, and attend, Governor Finance Committee meetings.
● Maintain financial databases and systems, ensuring data accuracy and security.
● Act as Data Protection Officer for the school and support ICT-related financial systems,
ensuring compliance with data protection regulations.
● Ensure adherence to financial regulations, policies, and internal controls.
● Support health and safety compliance and other statutory requirements, as required.
● Contribute to wider school administrative and operational duties, as needed.

Full training will be provided from the commencement of post for the successful candidate.

What We Offer
● Supportive Staff Team: A welcoming and collaborative environment in our one-form entry school, where you serve as the heartbeat of our small school family.
● Professional Growth: Access to ongoing development opportunities tailored to school finance.
● Tangible Impact: The opportunity to see how your financial management directly supports classroom resources and pupil opportunities.
● Portsmouth Community Setting: A warm, professional role within a close-knit, relational one-form entry school community where everyone belongs.
● Salary: Band 7
● Hours: 37 hours per week Hours can be flexible for the right candidate but ideally would be 8:15am-4:15pm Monday to Thursday, 8:15pm-3:45pm Friday.
● Contract Type: Permanent, Term Time plus 2 weeks (40 working weeks)
● Working Pattern: Monday to Friday, full-time hours during school terms, plus 10 days to be worked during school closure periods (by agreement).
● Visits to the school are encouraged - please contact for further details and to arrange a visit.

Closing date 16th November 2026

To start as soon as possible

Job Description

Application Form