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- Tasks: Support aircraft lessor customers with data management and operational processes.
- Company: Join Portside, a leading SaaS provider in the aviation industry.
- Benefits: Enjoy remote work, competitive salary, and generous time-off policy.
- Why this job: Be part of a dynamic team making a real impact in aviation.
- Qualifications: 2+ years in back-office operations and strong Excel skills required.
- Other info: Fast-paced environment with great opportunities for career growth.
The predicted salary is between 36000 - 60000 ÂŁ per year.
Portside is a leading provider of modern software solutions for the global aviation industry. As a fast‑growing SaaS company, we operate across three key verticals: business aviation, regional commercial aviation, and aircraft leasing & finance. With nearly 300 team members spread across five continents, we support over 1,000 enterprise customers, helping them streamline and manage all aspects of their day‑to‑day operations. LeaseWorks, a member of the Portside family, offers cloud‑based asset management, customer relationship management, and other software solutions designed to help airlines and aircraft lessors save time, reduce costs, optimise revenue, and manage risk.
The Back Office Specialist plays a key role in supporting day‑to‑day operational processes for aircraft lessor customers within the LeaseWorks Aeris Asset system. This role ensures accurate data management, timely billing, reliable system maintenance, and high‑quality support across both ongoing operations and implementation activities. The ideal candidate is detail‑oriented, highly organised, and comfortable working with financial data, lease management systems, and structured operational workflows.
Key Responsibilities- Enter, validate, and maintain utilisation, contract, and asset data in LeaseWorks.
- Generate and email invoices (Rent, MR, SD, and ad hoc).
- Record and reconcile incoming payments.
- Set up and maintain contract and asset data sets.
- Manage document uploads and ensure proper organization.
- Monitor alerts and system notifications for key operational events.
- Produce reports, dashboards, and system documents upon request.
- Execute data migrations from customer data sources.
- Build product configurations and customisations based on customer requirements.
- Manage and execute bulk data imports and updates (CSV, Excel, internal tools).
- Perform system configurations and environment setup tasks post‑deployment (excluding DevOps responsibilities).
- 2+ years of experience in back‑office operations, lease administration, financial operations, or similar roles within the aircraft leasing industry.
- Strong proficiency in Excel and data handling.
- Experience with data analysis, transformation, and manipulation.
- Experience working with CRM, ERP, or lease management systems (Salesforce experience a plus).
- High attention to detail and strong organisational skills.
- Ability to multitask and meet tight deadlines in a fast‑paced environment.
- Competitive base salary
- Fully remote work
- Generous time‑off policy
- Opportunities for professional development and career advancement
- Dynamic, collaborative, and fast‑growing work environment
Seniority Level: Entry level
Employment Type: Contract
Job Function: Administrative
Industry: Software Development
Locations: Harrow, England; London, England; Banbridge, Northern Ireland.
Lease Administration/Back Office Specialist employer: Portside
Contact Detail:
Portside Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Lease Administration/Back Office Specialist
✨Tip Number 1
Network like a pro! Reach out to people in the aviation industry, especially those working at Portside or similar companies. A friendly chat can open doors and give you insider info that could help you stand out.
✨Tip Number 2
Prepare for interviews by practising common questions related to lease administration and back office operations. We recommend using the STAR method (Situation, Task, Action, Result) to structure your answers and showcase your experience effectively.
✨Tip Number 3
Show off your skills! If you have experience with Excel or data management, consider creating a portfolio or examples of your work. This can really impress hiring managers and demonstrate your capabilities.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining the Portside team.
We think you need these skills to ace Lease Administration/Back Office Specialist
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Lease Administration/Back Office Specialist role. Highlight your experience in back-office operations and any relevant skills, especially with financial data and lease management systems. We want to see how you fit into our world!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about the aviation industry and how your skills align with what we do at Portside. Keep it concise but engaging – we love a good story!
Show Off Your Attention to Detail: In this role, attention to detail is key. Make sure your application is free from typos and errors. We appreciate candidates who take the time to double-check their work, so let that shine through in your written application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be on your way!
How to prepare for a job interview at Portside
✨Know Your Numbers
As a Lease Administration/Back Office Specialist, you'll be dealing with financial data and lease management systems. Brush up on your Excel skills and be ready to discuss how you've handled data in previous roles. Be prepared to share specific examples of how you’ve managed or analysed data effectively.
✨Understand the Company
Research Portside and its products, especially LeaseWorks. Familiarise yourself with their software solutions and how they benefit the aviation industry. This will show your genuine interest in the role and help you answer questions more confidently.
✨Showcase Your Organisational Skills
Highlight your attention to detail and organisational abilities during the interview. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously, especially in fast-paced environments. This is crucial for the role!
✨Prepare Questions
Have a few thoughtful questions ready to ask at the end of the interview. Inquire about the team dynamics, the tools they use, or how success is measured in this role. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
