At a Glance
- Tasks: Provide local administrative support and manage employee onboarding processes.
- Company: Join a leading company committed to diversity and inclusion.
- Benefits: Gain valuable experience with career progression opportunities.
- Other info: Flexible work environment with a focus on compliance and teamwork.
- Why this job: Be part of a dynamic team on Jersey Island and make a real impact.
- Qualifications: Proficient in O365, MS Office, and strong interpersonal skills required.
The predicted salary is between 30000 - 40000 £ per year.
Applicant MUST live on Jersey Island UK to apply.
ROLE SUMMARY
Provide efficient and effective local administrative support.
JOB RESPONSIBILITIES
- Managing security interview
- Issuing job offers and employee contracts of employment
- Attending inductions to biometrically enroll new employee(s) on their first day within the business and to explain referencing and DBS check process
- Assisting employee(s) with ADP enrollment
- Processing of all temporary, full and renewal airport ID passes (including referencing and Gateway system)
- Processing and issuing car park pass applications
- Maintaining employee(s) paper and electronic personnel files in line with GDPR
- Processing and issuing airside vehicle permits
- Processing and issuing tools of the trade permits
- Preparing minutes of meetings
- Managing station stationary requirements in line with budget
- Ordering of uniforms in line with budget
- Processing eye care vouchers
- Answering general telephone enquiries
- Managing invoice administration through appropriate software system
- Processing post
- Notifying Shared Service Centre of all new starters
- Notifying Shared Service Centre of all leavers
- Managing and reconciliation of petty cash budget
- Processing expense claims for employees not registered on WebExpenses
- Processing hotel, flight and car bookings for employees not registered on Egencia
- Managing of water coolers and printers
- Processing manual payroll amendments that cannot be processed through Kronos
- Processing all forms in relation to self-certification, doctors certification, fit notes, pension opt out, trade union subscription cancellation and trade union release
The list is not exhaustive and may vary depending on local customer requirements and expansion of the Shared Service Centre.
Qualifications and Competencies
- Proficient in O365 Sharepoint, MS Office Word, MS Office Excel and Taleo
- Good interpersonal skills
- Ability to follow process and procedures and apply flexible approach when required
- Ability to work as a team in a fast-paced environment
- Ability to speak and understand English language
The list is not exhaustive and is not intended to restrict the scope of the job but clearly define a starting point and may vary depending on location and local customer requirements.
CAREER PROGRESSION
Career Progression in line with the Swissport Shared Service Centre and HR Team.
COMPANY TRAINING MODULES
Training modules in accordance with Swissport Global and Western Europe standard training selector and Swissport Western Europe Planning technical requirements.
GDPR
Swissport has strict obligations under the General Data Protection Regulation 2016/679 (“the GDPR”). Compliance is therefore a responsibility embedded in all roles. Specifically, however, you are required to actively support and assist the business with compliance, both in your daily duties and in respect of ad hoc projects and activities. You are expected to demonstrate good practice to direct reports, and actively promote a culture of compliance.
DIVERSITY & INCLUSION
Swissport and its employees have a strict duty under the Equality Act 2010, not to be discriminatory in their treatment of colleagues and customers, on the basis of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. Compliance with equality and diversity principles is therefore a responsibility embedded in all roles. Specifically, you are required to:
- Comply with equality and diversity policies and treat all colleagues and customers with dignity and respect (including in virtual and digital environments)
- Respond positively, inclusively, and supportively to the different needs of colleagues and customers by reason of their protected characteristics
- Report and act upon all instances of discrimination, harassment, and bullying
- Proactively support direct reports to understand their responsibility for equality and diversity, including identifying and facilitating development where required
- Ensure performance is measured against key performance indicators, to mitigate the risk of discrimination
- Proactively comply with, model, promote, and embed equality and diversity principles, in daily duties, project work, and strategic planning, to promote a culture of zero tolerance, an environment in which colleagues and customers feel safe and respected, and champion the value the business affords to equality and diversity
- Ensure changes to policies and practices are screened for compliance with equality and diversity principles, and embed compliance as a key performance indicator in strategic planning and project work
- Evaluate operational decisions to assess the impact on policies, procedures, and strategies with reference to equality and diversity
[NOTE: This is not exhaustive and may vary depending on location and operational/local customer requirements.]
Jersey HR & Administration Specialist employer: Ports of Jersey Ltd
Swissport is an exceptional employer located on Jersey Island, offering a dynamic work environment that prioritises employee growth and development. With a strong commitment to diversity and inclusion, employees are encouraged to thrive in their roles while receiving comprehensive training and support. The company fosters a collaborative culture, ensuring that every team member feels valued and empowered to contribute meaningfully to the organisation's success.
StudySmarter Expert Advice🤫
We think this is how you could land Jersey HR & Administration Specialist
✨Tip Number 1
Network like a pro! Reach out to folks in your industry on LinkedIn or local meetups. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. The more comfortable you are, the better you'll perform when it counts. Confidence is key!
✨Tip Number 4
Apply through our website for the best chance at landing that role. We love seeing applications directly from our site, and it helps us keep track of all the amazing talent out there!
We think you need these skills to ace Jersey HR & Administration Specialist
Some tips for your application 🫡
Show Us Your Local Knowledge:Since we’re looking for someone based on Jersey Island, make sure to highlight your local knowledge in your application. Mention any connections you have to the community or how living there has shaped your understanding of the role.
Tailor Your CV and Cover Letter:We want to see how your skills match the job description. Don’t just send a generic CV; tailor it to showcase your experience with HR and administration tasks that align with what we’re looking for.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate straightforward communication, so avoid fluff and focus on what makes you a great fit for the role.
Apply Through Our Website:To make sure your application gets to us, apply directly through our website. It’s the best way to ensure we see your application and can consider you for the position!
How to prepare for a job interview at Ports of Jersey Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Jersey HR & Administration Specialist role. Familiarise yourself with tasks like managing security interviews and processing employee contracts. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Tech Skills
Since proficiency in O365 SharePoint, MS Office, and Taleo is crucial, be prepared to discuss your experience with these tools. Bring examples of how you've used them in previous roles, especially in administrative tasks. This will demonstrate your capability to handle the technical aspects of the job.
✨Emphasise Your Interpersonal Skills
This role requires good interpersonal skills, so think of examples where you've successfully communicated or collaborated with others. Whether it's handling enquiries or working as part of a team, showcasing your ability to connect with colleagues and clients will set you apart.
✨Understand GDPR and Compliance
Given the importance of GDPR in this role, brush up on your knowledge of data protection regulations. Be ready to discuss how you would ensure compliance in your daily duties. Showing that you take this responsibility seriously will reflect well on your candidacy.
