Job Description
Purpose of Role:To maintain the Purchase Ledger, ensuring that it is accurate and kept up to date in line with internal procedures and deadlines and ensure collection of outstanding debts.Key Responsibilities:Create new supplier/vendor accounts ensuring all information is correct for purchasing and finance reporting and maintain ongoing amendmentsCredit check new and existing vendor accounts to establish any potential risk to continuity of supplyEnsure new supplier/vendor forms are received and duly completed and check if Wax-Lyrical standard terms of purchase have been agreed and any variation to terms is challenged or authorized as may be necessaryProcess all Supplier/Vendor invoices and customer debit notes received in accordance with system requirements and company policy. Including seeking internal approvals, raising any queries as may arise.Assist with any required purchase ledger reporting and month end processes as may be necessaryLiaise with the Credit Controller to reconcile sales ledger debit notes and agree those to be allocatedProcess new manual purchase orders and match invoices to stock ordersPost bank payments to supplier/vendor account and allocate appropriate invoices accordinglyLiaise with AP/AR Manager and Treasury Manager to confirm when payments are to be madeRespond to vendor enquiries as requiredEnsure process documentation exists for all tasks, is accurate, up to date and followedProvide cover and assistance where necessary to other members of the finance departmentEnsure that ideas and suggestions are made so that continuous improvement is part of day-to-day life in FinanceCommitment to Wax Lyricals Values, Policies, Procedures & ObjectivesAny other duties as required from time to timePersonal Profile:Good communication skills required to work with Suppliers and internal members of the teamAble to work on own initiative and make decisions within roleCan work independently and understand importance of deadlinesKnowledge of office procedures, practices and equipmentTeam player; works well as part of a teamCommitted to continually improving the way we do things; keeping it simpleBeing resilient and able to deal with the demands of the businessFlexible approach to workHigh standard of workREF-229 484TPBN1_UKTJ
