Payouts and Accounts Assistant in Northampton

Northampton Full-Time On-site

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OVERVIEW

We are looking for a Payouts & Accounts Assistant with a passion for reporting and analysis and a keen eye for detail and accuracy. You may already have experience working in an Administrative or Accounts role and be seeking the opportunity to advance your career in a high growth environment.
Working with precision and efficiency, you will ensure that all documentation is complete and accurate before any finance agreements are activated and payouts to customers are made, support with established sales reporting and analysis for key stakeholders.
This role presents an excellent opportunity to develop your career with a growing and high-performing financial services environment.
You will report to the Finance Manager and work within a small finance team, with regular contact with the Board members, giving the opportunity for personal development and additional responsibility as the business continues to grow.
In return for contributing to the ongoing growth and success of the company you will receive personal learning support and a comprehensive benefits package including participation in a rewarding bonus scheme.

ROLE AND OBJECTIVE

You will work as a Payouts & Accounts Assistant to provide assurance that all documents completed for the firm’s direct (own book) lending as well as for brokered asset finance agreements are prepared correctly, in line with lender requirements and are complete and accurate. This part of the role is a critical step of the firm’s own book lending process, providing a smooth and efficient customer experience whilst protecting the firm’s interests. You will also provide expert, timely and insightful sales reporting, analysis and other support to the wider Finance team.

KEY RESPONSIBILITIES

Own Book Payouts

Verify the completeness and accuracy of finance agreements and supporting documentation packs.
Completion of process checklists to ensure the compliance with all requirements prior to payout (own book lending transactions) or prior to lender submission (brokered asset finance transactions).
Completion of recorded telephone calls with customers for verification purposes, prior to payout.
Updating the CRM system with accurate data and information relevant to the payouts process.
Scanning and filing of agreement packs, including submission of broker payout packs to lenders.
Supporting as required with the maintenance of accurate data within the system used for own book lending finance agreements.

Sales Reporting & Accounts

Support with recording of sales data, accurately and efficiently, giving senior management a real-time view of current performance.
Build up knowledge of various lender commission policies, in order to verify the accuracy of sales data/income transactions.
Record data, accurately and efficiently, on the CRM system to provide necessary information to the sales team and senior management, acting as a gatekeeper for the final process step of activating finance agreements.
Support with other accounting tasks which may include raising invoices, processing supplier invoices, preparation of supplier payment runs, processing employees expenses process.

Organisational

Participate in internal meetings as required including team meetings and events.
Gather and analyse trends within the organisation’s finances.
Develop internal documentation and processes where required, striving to implement or improve processes and internal controls within the finance function.

Requirements

SKILLS AND EXPERIENCE REQUIRED

Essential

Experience working within a private sector organisation in a professional Administrative and/or Finance department.
Experience in maintaining, analysing and reporting of sales data.
Experience of using CRM systems and financial software.
Intermediate user of Excel.

Desirable

Experience working within the financial services sector.
Working knowledge of and proficient in the use of Xero.

KEY COMPETENCIES

You should be collaborative, and work in partnership to build good working relationships with all colleagues and stakeholders.
You should be creative and look to continuously improve processes.
You should be committed and focused on delivering personal objectives to help fulfil the organisation’s mission.

PERSONAL ATTRIBUTES

Excellent organisational skills.
Strong numerical abilities.
Excellent communication and interpersonal skills.
Thrives in a fast paced environment.
Excellent precision and attention to detail.

Benefits

BENEFITS

Competitive basic salary and annual bonus;
Vibrant, high-spec office environment;
Enhanced annual leave, increasing with length of service;
Salary sacrifice pension;
Quarterly all-staff events and dynamic culture

COMPANY OVERVIEW

Portman was established in 2007 to provide UK SMEs with access to a range of finance options under one roof. We have now arranged over £1.5billion in funding for over 20,000 companies.

Portman secure finance for businesses of all sizes via our own lending and panel of over 45 partners. We offer flexible payment terms, reducing large initial outlays and protecting cash-flow.

Portman has a long and successful history and our recent growth has led the firm to be recognised in a number of growth awards, including being featured in the Financial Times 1000 Fastest Growing Companies in Europe, the Sunday Times 100 list of Britain’s Fastest Growing private companies and the UK’s Fast Growth Index.

Please note that as part of the recruitment process a criminal records check/credit history check will be carried out by an authorised third party.