Payouts and Accounts Assistant in Northampton

Northampton, United Kingdom

We are looking for a Payouts& Accounts Assistant with a passion for reporting and analysis and a keeneye for detail and accuracy. You may already have experience working in an Administrativeor Accounts role and be seeking the opportunity to advance your career in ahigh growth environment.
Working with precision andefficiency, you will ensure that all documentation is complete and accuratebefore any finance agreements are activated and payouts to customers are made,support with established sales reporting and analysis for key stakeholders. This role presents anexcellent opportunity to develop your career with a growing and high-performingfinancial services environment.
You will report to theFinance Manager and work within a small finance team, with regular contact withthe Board members, giving the opportunity for personal development and additionalresponsibility as the business continues to grow.
In return for contributingto the ongoing growth and success of the company you will receive personallearning support and a comprehensive benefits package including participationin a rewarding bonus scheme.

ROLE AND OBJECTIVE

You will work as a Payouts& Accounts Assistant to provide assurance that all documents completed forthe firm’s direct (own book) lending as well as for brokered asset financeagreements are prepared correctly, in line with lender requirements and arecomplete and accurate. This part of therole is a critical step of the firm’s own book lending process, providing asmooth and efficient customer experience whilst protecting the firm’sinterests. You will also provide expert, timely and insightful sales reporting,analysis and other support to the wider Finance team.

KEY RESPONSIBILITIES

Own Book Payouts

• Verify thecompleteness and accuracy of finance agreements and supporting documentationpacks.
  
• Completion ofprocess checklists to ensure the compliance with all requirements prior topayout (own book lending transactions) or prior to lender submission (brokeredasset finance transactions).
  
• Completion ofrecorded telephone calls with customers for verification purposes, prior topayout.
  
• Updating the CRMsystem with accurate data and information relevant to the payouts process.
  
• Scanning and filingof agreement packs, including submission of broker payout packs to lenders.
  
• Supporting asrequired with the maintenance of accurate data within the system used for ownbook lending finance agreements.
  
• Support with recordingof sales data, accurately and efficiently, giving senior management a real-timeview of current performance.
  
• Build up knowledgeof various lender commission policies, in order to verify the accuracy of salesdata/income transactions.
  
• Record data,accurately and efficiently, on the CRM system to provide necessary informationto the sales team and senior management, acting as a gatekeeper for the finalprocess step of activating finance agreements.
  
• Support with otheraccounting tasks which may include raising invoices, processing supplierinvoices, preparation of supplier payment runs, processing employees expensesprocess.
  

Organisational

• Participate ininternal meetings as required including team meetings and events.
  
• Gather and analysetrends within the organisation’s finances.
  
• Develop internaldocumentation and processes where required, striving to implement or improveprocesses and internal controls within the finance function.

Requirements

SKILLS AND EXPERIENCE REQUIRED

• Experience workingwithin a private sector organisation in a professional Administrative and/orFinance department.
  
• Experience in maintaining,analysing and reporting of sales data.
  
• Experience of using CRMsystems and financial software.
  
• Intermediate user ofExcel.
  
• Experience workingwithin the financial services sector.
  
• Working knowledge ofand proficient in the use of Xero.
  

KEY COMPETENCIES

• You should becollaborative, and work in partnership to build good working relationships withall colleagues and stakeholders.
  
• You should be creativeand look to continuously improve processes.
  
• You should be committed and focused on delivering personal objectives tohelp fulfil the organisation’s mission.
  

PERSONAL ATTRIBUTES

• Excellentorganisational skills.
  
• Strong numericalabilities.
  
• Excellent communicationand interpersonal skills.
  
• Thrives in a fastpaced environment.
  
• Excellent precisionand attention to detail.
  

BENEFITS

• Competitivebasic salary and annual bonus;
  
• Vibrant,high-spec office environment;
  
• Enhancedannual leave, increasing with length of service;
  
• Quarterlyall-staff events and dynamic culture

COMPANY OVERVIEW

Portman was established in2007 to provide UK SMEs with access to a range of finance options under oneroof. We have now arranged over £1.5billion in funding for over 20,000companies.

Portman secure finance forbusinesses of all sizes via our own lending and panel of over 45 partners. Weoffer flexible payment terms, reducing large initial outlays and protectingcash-flow.

Portman has a long andsuccessful history and our recent growth has led the firm to be recognised in anumber of growth awards, including being featured in the Financial Times 1000Fastest Growing Companies in Europe, the Sunday Times 100 list of Britain’s FastestGrowing private companies and the UK’s Fast Growth Index.
Please note that aspart of the recruitment process a criminal records check/credit history checkwill be carried out by an authorised third party.