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For Companies At a Glance
- Tasks: Manage properties, coordinate maintenance, and support office administration.
- Company: Join a trusted estate agency with a strong reputation for care and expertise.
- Benefits: 28 days holiday, private parking, and a supportive team culture.
- Why this job: Be part of a close-knit team making a real impact in property management.
- Qualifications: 2+ years in Property Management, strong communication, and organisational skills.
- Other info: Enjoy a modern office environment and opportunities for professional growth.
The predicted salary is between 29000 - 35000 £ per year.
Overview
Ready to join one of NW London’s most trusted estate agencies? At Portland Estate Agents, we’re not your typical property company. We’re shaped by relationships and powered by people. With over 370 five-star Google reviews, we’ve built our reputation on trust, care, and local expertise – and we’re looking for an experienced Property Manager & Administrator to help us continue that journey. You’ll be based in our newly renovated office opposite Willesden Green Tube Station, joining a close-knit, friendly team that genuinely enjoys working together.
What You’ll Be Doing
You’ll take the lead on a varied portfolio of managed properties, ensuring everything runs smoothly from start to finish. From coordinating maintenance and inspections to managing renewals, compliance, and client communications, you’ll play a key part in keeping our landlords, tenants, and contractors happy.
Alongside your property management work, you’ll also support the wider Sales and Lettings teams with general office administration — maintaining systems, preparing documentation, managing keys, and helping to keep the office running like clockwork.
This is a hands-on role where no two days are the same, ideal for someone who thrives on responsibility, organisation, and genuine client care.
About You
- Experienced in Property Management or Lettings Administration (2+ years preferred)
- Strong communicator who can build positive relationships with clients and colleagues
- Highly organised with great attention to detail
- Comfortable using CRMs and digital platforms (we use Vebra Alto, Fixflo, Goodlord, and Microsoft Office)
- Holds a full UK driving licence and has access to a car
- Ideally based within 30–45 minutes of Willesden Green (NW2)
- An ARLA/Propertymark qualification would be a bonus, but it’s not essential – we’ll support your training and professional growth.
Why Join Portland
- A supportive, collaborative team that values trust and integrity
- A modern office in the heart of Willesden Green
- 28 days holiday (including bank holidays)
- Private or permit parking available
- Regular team socials, ongoing development, and genuine career progression
- Be part of a respected brand with 370+ five-star reviews and a reputation built on service, not sales
Hours and Salary
- Hours: Monday to Friday, 9am to 6pm (no weekends)
- Salary: £35,000 – £40,000 per annum (including car allowance, depending on experience)
- Parking: Private or permit parking available
Job details
- Seniority level: Mid-Senior level
- Employment type: Full-time
- Job function: Sales and Management
If you’re ready for a role where you’ll be trusted, supported, and truly valued, we’d love to hear from you. Apply now or message Darren at Portland Estate Agents to find out more.
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Property Manager & Administrator employer: PORTLAND ESTATE AGENTS LTD
Contact Detail:
PORTLAND ESTATE AGENTS LTD Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Property Manager & Administrator
✨Tip Number 1
Network like a pro! Reach out to your contacts in the property management field and let them know you're on the lookout for new opportunities. You never know who might have a lead or be able to put in a good word for you.
✨Tip Number 2
Get social! Use platforms like LinkedIn to showcase your skills and connect with industry professionals. Join relevant groups, participate in discussions, and don’t hesitate to share your insights on property management topics.
✨Tip Number 3
Prepare for interviews by researching the company and its culture. At Portland Estate Agents, they value trust and relationships, so think about how you can demonstrate your alignment with these values during your chat.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our team at Portland Estate Agents. Don’t miss out!
We think you need these skills to ace Property Manager & Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your property management experience and any relevant qualifications to show us you’re the right fit for the role.
Craft a Personal Cover Letter: Don’t just send a generic cover letter! Take the time to write a personal one that explains why you want to join Portland Estate Agents and how your values align with ours. We love seeing genuine enthusiasm!
Showcase Your Communication Skills: As a Property Manager & Administrator, strong communication is key. Use your application to demonstrate your ability to build relationships and communicate effectively, whether it’s through your writing style or examples of past experiences.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at PORTLAND ESTATE AGENTS LTD
✨Know Your Stuff
Before the interview, make sure you brush up on your property management knowledge. Familiarise yourself with the specific systems they use, like Vebra Alto and Fixflo. Being able to discuss these tools confidently will show that you're ready to hit the ground running.
✨Showcase Your Communication Skills
As a Property Manager & Administrator, strong communication is key. Prepare examples of how you've built positive relationships with clients and colleagues in the past. This will demonstrate your ability to maintain the trust and care that Portland Estate Agents values.
✨Be Organised and Detail-Oriented
Since the role requires great organisation and attention to detail, consider bringing a portfolio of your previous work or a list of tasks you've successfully managed. This will help illustrate your capabilities and give the interviewers confidence in your skills.
✨Emphasise Your Team Spirit
Portland Estate Agents prides itself on a collaborative team environment. Be ready to share experiences where you've worked well in a team, highlighting your ability to support others and contribute to a positive workplace culture.