Business Support Assistant (Part Time)

Overview

We have an exciting opportunity for a highly organised and proactive Business Support Assistant to join our London team on a part time basis.

In this vital role, you’ll support the smooth day-to-day running of the London Office and provide essential assistance to the Head of Operations and the wider Leadership Team. You’ll play a key part in coordinating building management, ensuring that our workspace remains professional, welcoming, and efficient for both colleagues and visitors.

This position is perfect for someone who enjoys variety in their work, thrives on organisation, and takes pride in supporting others. From diary management and office coordination to liaising with tenants and suppliers, you’ll help ensure everything runs seamlessly behind the scenes.

Responsibilities

• Provide administrative support to the Head of Operations and the Leadership Team, including diary management and meeting coordination
• Set up employee workstations, including IT equipment and DSE assessments
• Record and distribute actions from Operations Team meetings
• Manage the London Office meeting room calendar, preparing rooms and organising refreshments
• Coordinate health and safety activities for the office, escalating incomplete actions where necessary
• Ensure company vehicles are maintained and roadworthy
• Maintain office supplies, stationery, and IT stock
• Answer incoming calls and manage post and deliveries
• Support other departments as required, including holiday cover
• Assist the Marketing Team with internal office events
• Manage the issue and tracking of staff uniforms
• Act as the first point of contact for tenant companies within the Baker’s Row building
• Arrange compliance, servicing, and health and safety activities for the building
• Ensure risk assessment actions are completed promptly
• Conduct regular access audits and maintain up-to-date welcome packs
• Carry out weekly fire alarm sound checks

Requirements

• Previous administration experience in a busy office environment
• Excellent communication and people skills
• Strong organisational and time management skills
• Ability to work independently and as part of a team
• Self-motivated, enthusiastic, and proactive
• Experience setting up IT for new team members
• Accuracy and attention to detail
• 5-night stays in Portland’s London apartments
• Portland Birthday Perks
• Training and development opportunities
• Mental Health Support
• Critical Illness Cover
• Company socials
• Benefit enhancements each year you work at Portland