At a Glance
- Tasks: Coordinate meeting rooms and event spaces, ensuring everything is set up perfectly.
- Company: Join Portico, a diverse and fun-loving company that values hard work and growth.
- Benefits: Enjoy great holidays, pension contributions, and discounts at top retailers.
- Other info: Flexible shifts and excellent training opportunities for career development.
- Why this job: Be part of a dynamic team creating exceptional workplace experiences every day.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
The predicted salary is between 34727 - 34727 £ per year.
Company Description
Portico is defined by our unique culture – One that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging!
Our family is made up of many different people.
We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers.
Job Description
We are seeking a Meeting Rooms & Facilities Coordinator for our team based with an accounting client in the city.
The successful Meeting Rooms & Facilities Coordinator will support the smooth day-to-day operation of our clients meeting and event spaces.
Working as part of the wider Reception Team and alongside two other Meeting Rooms Coordinators, you will be responsible for managing room setups, coordinating room changes, preparing event spaces, and carrying out a variety of facilities-related tasks.
This is a hands-on position that requires excellent organisational skills, the ability to prioritise workloads effectively, and a flexible approach to meet changing business needs.
Key Responsibilities
- Prepare and set up meeting rooms and event spaces to required standards.
- Manage room reconfigurations and last-minute layout changes.
- Ensure meeting rooms are fully equipped, presentable, and ready for use.
- Support internal events and meetings across the office.
- Respond promptly to ad hoc facilities requests.
- Work closely with the Reception Team to deliver an exceptional workplace experience.
- Assist with the movement and setup of furniture and equipment where required.
- Maintain health, safety, and housekeeping standards within meeting and event spaces.
Hours: 40 hours per week, shifts between 7am-7pm, Mon-Fri. Flexibility required to work differing shifts as per business needs.
Qualifications
To be successful in this role, you will
- Be highly organised with excellent time management skills.
- Have the ability to manage multiple priorities and workloads effectively.
- Demonstrate a flexible and proactive approach to work.
- Be comfortable with manual handling and regular heavy lifting.
- Remain calm and professional when responding to urgent or last-minute requests.
- Have strong communication and teamworking skills.
- Take pride in delivering outstanding service and maintaining high workplace standards.
- Previous facilities, hospitality, workplace, or events experience would be advantageous.
- Additional Information
What's in it for you?
- Excellent holiday allowance
- Pension contributions,
- Life insurance
- Enhanced annual leave
- Recommend a Friend Bonus Scheme
- Thank you voucher scheme.
- 24-hour personal helpline for employees, providing counselling & information services.
- Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more.
- Our Training Academy provides excellent training and development opportunities for our people.
Meeting Rooms & Facilities Coordinator in London employer: Portico Corporate Reception Management
Portico is an exceptional employer that fosters a vibrant and inclusive work culture, where hard work and dedication are rewarded. As a Duty Concierge Manager, you will benefit from excellent training and development opportunities, a generous holiday allowance, and access to a range of employee benefits, all while leading a passionate team in a prestigious luxury residential environment. Join us to make a meaningful impact and enjoy a fulfilling career in a supportive atmosphere that values diversity and personal growth.
Contact Details:
Portico Corporate Reception Management Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Meeting Rooms & Facilities Coordinator in London
✨Get a Taste of the Scene
Try visiting local eateries and asking if they have any full-time positions available. Many hospitality jobs aren’t advertised online, so popping in for a chat can give you an edge and show your enthusiasm!
✨Network at Food Festivals
Food festivals and culinary events are buzzing with industry connections. Attend these to meet restaurateurs and other food service pros; you never know who might be looking for their next star employee!
✨Show Off Your Skills
Create a short video showcasing your cooking or customer service flair. Post it on social media or even send it directly to places you want to work at, like Portico Corporate Reception Management. It’s a fun way to stand out and demonstrate what you bring to the table!
✨Reach Out Directly to Portico Corporate Reception Management
Don't be shy about reaching out to Portico Corporate Reception Management directly through their website. Express your interest in available roles and attach your CV, showing your genuine eagerness to be part of their team. Personal touches can go a long way!
We think you need these skills to ace Meeting Rooms & Facilities Coordinator in London
Some tips for your application 🫡
Show Off Your Service Experience:In the hospitality-food-service world, your experience is key! Make sure to highlight any previous roles you've had in restaurants, cafes, or catering. We want to see your customer service skills shine, so include specific examples where you went above and beyond for clients.
Certificates Matter:If you’ve got any relevant certifications, like food safety or bartender training, flaunt them! They can really set you apart from the crowd and show us your dedication to the industry. Just make sure to mention them clearly in your CV or cover letter!
Craft a Genuine Cover Letter:Take the time to write a personal cover letter that reflects your passion for hospitality. Share why you’re excited about Portico Corporate Reception Management and how your skills can contribute to our team's success. We're after that genuine connection!
Highlight Your Team Spirit:In full-time roles, teamwork is everything! Emphasise your ability to work collaboratively in busy environments. Mention any experiences where you’ve effectively collaborated with colleagues or managed conflicts — it's just as important as your technical skills!
How to prepare for a job interview at Portico Corporate Reception Management
✨Show Your People Skills
In hospitality, customer service is everything! Be ready to showcase examples of how you've engaged with customers positively. Maybe you turned a tough situation around or went that extra mile for a guest—let’s hear those stories!
✨Know Your Menu Inside Out
Expect some technical questions about food and drink, especially if you're applying for a kitchen or service role. Brush up on the menu items, including ingredients and any potential allergens. If you’ve got any favourite dishes or cocktails, have a little something prepared to discuss, too!
✨Demonstrate Your Team Spirit
Hospitality thrives on teamwork, so think of examples where you've worked well with others in a fast-paced environment. Be prepared to discuss what makes a great team member and how you contribute to a positive working vibe. They’re looking for that 'good fit!'
✨Get Ready for a Practical Test
In full-time food service roles, don’t be surprised if they want to see your skills in action. Whether it's serving a table or prepping a dish, be mentally prepared for a practical test during the interview. Practice makes perfect—a little dry run with friends could give you the edge!
