At a Glance
- Tasks: Coordinate and deliver exciting events, meetings, and VIP visits with precision and flair.
- Company: Join Portico, a fun and diverse company that values hard work and growth.
- Benefits: Enjoy competitive salary, excellent holiday allowance, and fantastic discounts.
- Other info: Opportunities for training and development in a supportive environment.
- Why this job: Be part of a dynamic team and make memorable experiences for high-profile clients.
- Qualifications: Organised, detail-oriented, and a great communicator with a positive attitude.
The predicted salary is between 34500 - 35500 € per year.
Portico is defined by our unique culture – one that rewards hard work and dedication, empowers people to grow, with the belief that work should be fun and engaging! Our family is made up of many different people. We embrace diversity and believe in treating everyone equally to ensure that everyone has the same opportunities to grow, develop and progress in their careers.
Portico are currently on the lookout for an engaging and organised Deputy Events Coordinator to join our team based at the city offices of a world renowned insurance firm. The Deputy Events Coordinator plays a key role in ensuring the seamless delivery of events, meetings, and VIP visits. This position provides essential operational and administrative support, helping to uphold exceptional service standards and protect the reputation of a high profile client.
Working closely with the Events & Meetings Coordinator, internal teams, and external suppliers, you will support the full event lifecycle—from planning and logistics to on site execution. You’ll be relied upon to maintain accuracy, continuity, and operational excellence, particularly during peak periods or when covering coordinator absence. This is a role for someone who thrives in a fast paced environment, takes pride in precision, and brings a consistently positive and proactive approach to their work.
Key Responsibilities- Support the coordination and delivery of events, meetings, and VIP visits.
- Manage logistics, scheduling, documentation, and on site execution.
- Liaise with internal stakeholders and external suppliers to ensure smooth operations.
- Maintain high service standards and ensure all events are delivered professionally and compliantly.
- Uphold the client’s reputation by minimising disruption and ensuring seamless attendee experiences.
- Provide continuity and support during periods of high activity or coordinator absence.
- Contribute to a collaborative, supportive, and high performing team culture.
Hours: 40 hours per week, with shifts between 7am-8pm, from Monday-Friday. As per business needs.
Salary: £34,500-£35,500 per annum, depending on experience.
About YouYou will excel in this role if you:
- Work effectively both independently and as part of a team.
- Bring a positive, caring, enthusiastic, and engaging approach to everything you do.
- Are highly organised, detail focused, and calm under pressure.
- Communicate clearly and confidently with a wide range of stakeholders.
- Take pride in delivering work to the highest standard.
- Are motivated to continually improve and always aspire to be the best at what you do.
What's in it for you?
- Excellent holiday allowance
- Pension contributions
- Life insurance
- Enhanced annual leave
- Recommend a Friend Bonus Scheme
- Thank you voucher scheme
- 24-hour personal helpline for employees, providing counselling & information services.
- Access to Choices, our discounts and benefits platform which offers you fabulous savings for thousands of high street retailers, hotels, cinemas and many more.
- Our Training Academy provides excellent training and development opportunities for our people.
Deputy Events Coordinator in London employer: Portico Corporate Reception Management
Portico is an exceptional employer that fosters a vibrant and inclusive work culture, where hard work and dedication are rewarded. As a Deputy Events Coordinator in the dynamic environment of a prestigious insurance firm, you will benefit from excellent training and development opportunities, a generous holiday allowance, and a supportive team atmosphere that encourages personal and professional growth. With a focus on employee well-being and a range of perks including a discount platform and life insurance, Portico ensures that work is not only fulfilling but also enjoyable.
Contact Detail:
Portico Corporate Reception Management Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Deputy Events Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to people in the events industry, attend relevant meetups, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! Create a portfolio showcasing your past events, including photos, feedback, and any metrics that highlight your success. This will give potential employers a taste of what you can bring to their team.
✨Tip Number 3
Prepare for interviews by researching the company culture and values. Portico values hard work and fun, so think about how you can demonstrate your enthusiasm and dedication during the interview process.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re genuinely interested in joining our awesome team at Portico.
We think you need these skills to ace Deputy Events Coordinator in London
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Deputy Events Coordinator role. Highlight your experience in event coordination and any relevant skills that match the job description. We want to see how you can bring your unique flair to our team!
Show Off Your Organisational Skills:Since this role is all about keeping things running smoothly, don’t forget to showcase your organisational prowess. Share examples of how you've managed logistics or coordinated events in the past. We love a candidate who can keep their cool under pressure!
Be Engaging and Enthusiastic:Your application should reflect your positive and engaging personality. Use a friendly tone in your cover letter and let your enthusiasm for the role shine through. We’re looking for someone who’s not just qualified but also excited about joining our vibrant team!
Apply Through Our Website:To make sure your application gets the attention it deserves, apply directly through our website. It’s the best way for us to see your application and get you into the process. We can’t wait to hear from you!
How to prepare for a job interview at Portico Corporate Reception Management
✨Know Your Events Inside Out
Before the interview, research Portico's past events and their unique culture. Be ready to discuss how your experience aligns with their values of hard work, dedication, and fun. This shows you’re genuinely interested and can contribute positively to their team.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities, especially in fast-paced environments. Discuss specific instances where you successfully managed logistics or coordinated events, demonstrating your attention to detail and ability to stay calm under pressure.
✨Communicate Like a Pro
Practice clear and confident communication. Since the role involves liaising with various stakeholders, be prepared to explain how you’ve effectively communicated in previous roles. Use examples that showcase your ability to engage with different people and maintain professionalism.
✨Emphasise Team Collaboration
Portico values a collaborative culture, so be ready to talk about your experiences working in teams. Share stories that illustrate your positive, caring approach and how you’ve contributed to a supportive team environment, especially during busy periods.
