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For Companies At a Glance
- Tasks: Manage payroll processes, ensuring accurate and timely payments for care services.
- Company: Join a respected organisation dedicated to the care and wellbeing of staff and service users.
- Benefits: Enjoy a values-driven culture with opportunities for professional growth and development.
- Why this job: Make a real impact in the care sector while honing your payroll expertise.
- Qualifications: 2+ years of payroll experience, ideally in the care sector, with strong communication skills.
- Other info: Experience with Coolcare payroll software is a plus; teamwork and attention to detail are essential.
The predicted salary is between 36000 - 60000 £ per year.
Job Description
Are you an experienced payroll professional looking for your next challenge? Our client, a respected organisation within the care sector, is seeking a dedicated Payroll Officer to join their finance team and provide high-quality payroll support. This is a fantastic opportunity to join a values-driven company where your expertise will directly contribute to the care and wellbeing of staff and service users.
About the Role
As the Payroll Officer, you will be responsible for the end-to-end payroll process for a group of care services, ensuring all staff are paid accurately, on time, and in compliance with current legislation. You will provide expert payroll support to both the Financial Controller and the wider management team, acting as the go-to person for payroll queries and compliance.
Key Responsibilities
– Manage and oversee a 4-weekly payroll, collating and processing data for all employees (bi-weekly pay cycle)
– Ensure accurate and timely payment of all staff, keeping payroll systems up to date with correct rates, allowances, pension deductions, NI, and tax thresholds
– Provide initial payroll support to operational managers, managing the payroll inbox
– Review weekly timesheets and work closely with care site managers to ensure accuracy
– Perform data entry and maintain accurate records of all payroll transactions
– Support and respond to HMRC queries, maintaining compliance records
– Handle PAYE, pension contributions, statutory submissions, and work alongside external accountancy firms
– Submit worked hours, process statutory payments (SSP, maternity/paternity), review leavers/starters, and process additional payments (e.g., mileage, bonuses)
– Manage pay rates and nominal codes in payroll software
– Respond to payroll and benefit queries by phone and email in a timely, professional manner
– Liaise with outsourced accountants as required
– Assist with the expenses process and approve claims
– Manage end-of-year payroll activities (P60s, P45s, P11ds)
– Oversee employee benefits related to payroll, including Early Pay and Cycle to Work schemes
– Calculate pay adjustments (holiday pay, leavers, etc.)
– Ensure compliance with all legislation and internal policies
About You
– Minimum 2 years' payroll experience, ideally within the care sector
– Excellent knowledge of payroll legislation, including pension calculations and Salary Sacrifice schemes
– Strong communication skills (written & verbal) and the ability to build great working relationships
– Proficient IT skills (e.g., Microsoft Office, payroll software – experience with Coolcare is an advantage)
– Exceptional attention to detail and organisational skills
– Able to multitask and stay calm under pressure
– Team player with a proactive attitude and the ability to work independently
INDPAY
50159RC
Payroll Officer employer: Portfolio Payroll
Contact Detail:
Portfolio Payroll Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll Officer
✨Tip Number 1
Familiarise yourself with the specific payroll software mentioned in the job description, such as Coolcare. If you haven't used it before, consider taking an online course or watching tutorials to get a head start.
✨Tip Number 2
Brush up on your knowledge of payroll legislation, especially around pension calculations and Salary Sacrifice schemes. Being well-versed in these areas will help you stand out during interviews.
✨Tip Number 3
Network with professionals in the care sector who work in payroll. They can provide insights into the specific challenges and expectations of the role, which can be invaluable during your application process.
✨Tip Number 4
Prepare for potential interview questions by thinking about scenarios where you've successfully managed payroll processes or resolved complex queries. Real-life examples will demonstrate your expertise and problem-solving skills.
We think you need these skills to ace Payroll Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant payroll experience, especially within the care sector. Emphasise your knowledge of payroll legislation and any specific software you have used, such as Coolcare.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for payroll and the care sector. Mention how your skills align with the responsibilities listed in the job description, particularly your ability to manage payroll processes and support compliance.
Highlight Key Skills: In your application, focus on key skills such as attention to detail, communication abilities, and proficiency in IT. Provide examples of how you've successfully managed payroll tasks or resolved queries in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. A polished application reflects your attention to detail, which is crucial for a Payroll Officer role.
How to prepare for a job interview at Portfolio Payroll
✨Know Your Payroll Legislation
Brush up on your knowledge of payroll legislation, especially those relevant to the care sector. Be prepared to discuss how you ensure compliance and handle queries related to PAYE, pension contributions, and statutory submissions.
✨Demonstrate Attention to Detail
Since accuracy is crucial in payroll processing, be ready to provide examples of how you've maintained precision in your previous roles. Highlight any systems or methods you use to double-check your work.
✨Showcase Your Communication Skills
As a Payroll Officer, you'll need to liaise with various stakeholders. Prepare to discuss how you've effectively communicated complex payroll information to non-financial staff and resolved any payroll-related queries.
✨Familiarise Yourself with Payroll Software
If you have experience with specific payroll software like Coolcare, make sure to mention it. If not, express your willingness to learn new systems quickly and share any relevant IT skills that could be beneficial.
