Payroll & HR Officer

Our client is keen to employ an experienced payroll professional as a Payroll & HR Officer to join their friendly team.

Duties include:

• The selected individual will be tasked with overseeing the payroll for approximately 140 employees.
• Engage with their expanding client base to manage, process, and administer monthly pensioner payrolls.
• Oversee various ad hoc finance and payroll-related responsibilities appropriate to the role's level.
• Facilitate the seamless operation of payroll systems by coordinating with service providers to address system issues or implement changes.
• Report any suggested modifications or concerns regarding the payroll computer system to management.
• Collaborate with the Financial Consultant to develop and uphold payroll policies and procedures that are relevant, appropriate, and compliant with legal and regulatory standards.
• Efficiently manage the onboarding of new pensioner payrolls in accordance with the established process.
• Oversee the termination of existing pensioner payrolls following the designated exit procedure.
• Ensure that payroll reports are meticulously prepared and processed, complying with statutory filing obligations (such as P14/P60, P45, and P46) and distributed within the stipulated timelines.
• Conduct monthly and year-end reconciliations (including Payroll, PAYE, NIC, and Auditor's schedule), ensuring figures are balanced and necessary payments are arranged.
• Conduct bank verifications, perform monthly reconciliations, manage communication regarding contributions, update cashbooks, and process BACS payments for primary clients.
• Provide assistance to colleagues as necessary.
• Plan and implement the tax year-end process, ensuring completion and submission for review and signature before distribution.
• Maintain documentation of workflows, keeping the Financial Consultant informed of the current status and any potential issues.
• Enhance the Firm's services by identifying, introducing, and refining internal processes to boost accuracy and ensure consistency.
• Guarantee a complete audit trail by obtaining and organizing backups for client bank transactions in preparation for external audits.
• Record and preserve data in accordance with business protocols, specifically adhering to the "Compliance Procedures Manual" and data protection legislation.
• Participate in all necessary training to enhance relevant personal knowledge, skills, and capabilities, while pursuing qualifications pertinent to the role.
• Exhibit ongoing professional development by maintaining current knowledge and documenting it according to internal procedures.
• Comply with all established policies and procedures related to compliance, health and safety, and quality management.

You will have:

• A minimum of 12 months of payroll bureau experience or experience managing multiple payrolls simultaneously.
• Processed EPS, FPS and P45s.
• A comprehensive understanding of the employee payroll lifecycle and the ability to work independently due to the sensitive nature of payroll information.
• Comfort addressing payroll inquiries from employees, retirees, and team members.
• Experience with pension auto-enrollment, salary sacrifice, and knowledge of pension scheme regulations.
• Proficiency in manual tax calculations and familiarity with tax codes.
• The ability to process and interpret court orders, child maintenance, and pension sharing orders, as well as conduct minimum wage assessments.
• Proficiency in Word and Excel.
• Strong communication skills via telephone and email to interact effectively with colleagues and pensioners.
• Good time management and organizational abilities.
• Experience with Sage, Profund (P3), and Xero Accounting or similar software is preferred.
• A CIPP Payroll Technician Certificate qualification is ideal, or willingness to pursue this certification.
• Experience in onboarding new payroll clients.

If the above ticks your boxes, then apply now!