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For Companies At a Glance
- Tasks: Manage payroll processing and HR administration with a focus on accuracy and compliance.
- Company: Join a mission-driven charity dedicated to social impact and community well-being.
- Benefits: Enjoy hybrid working, generous leave, pension contributions, and training opportunities.
- Why this job: Be part of a collaborative team that values operational excellence and inclusivity.
- Qualifications: Experience with ADP payroll software and strong IT skills are essential.
- Other info: Ideal for those seeking a role in a supportive, values-driven environment.
About the Charity
Check you match the skill requirements for this role, as well as associated experience, then apply with your CV below.
We are a mission-driven charity, committed to social impact and community well‑being. Our People & Culture team is collaborative, values‑led, and passionate about operational excellence.
Role Overview
As Payroll & HR Administrator, you\’ll be responsible for the full payroll cycle and core HR administration, ensuring accurate, timely payments and compliant record‑keeping. You must have prior experience using ADP payroll software-ideally within a not‑for‑profit or small‑to‑medium organisation.
Key Responsibilities
Full-cycle payroll processing via ADP (e.g. ADP Workforce Now or equivalent), including regular pay runs, statutory payments, bonuses, deductions, and re‑runs as needed.
Input and validate time and attendance data; follow up with managers on absences or discrepancies
Reconcile payroll accounts and conduct audits pre‑ and post‑run.
Maintain accurate and secure payroll and employee records, ensuring data compliance (GDPR).
Respond to employee payroll queries promptly and professionally.
Provide essential HR administrative support: onboarding, leaver processing, updating employee files, and preparing HR reports.
Assist with implementation of HR and payroll process improvements and system documentation.
Person Specification
Essential Requirements:
Proven experience processing payroll using ADP.
Excellent numeracy and attention to detail.
Strong IT literacy: proficiency with MS Excel, Word, Outlook, and any HRIS systems.
Excellent communication skills and a customer‑service mindset.
Ability to prioritise tasks, with excellent organisational and time‑management skills.
Discretion, confidentiality, and integrity when handling sensitive personal data.
What We Offer
Hybrid working with flexible hours
Generous annual leave plus bank holidays
Pension contributions
Training and development opportunities
A friendly, inclusive, values‑driven workplace
INDPAY
50046FO
Payroll & HR Administrator employer: Portfolio Payroll Limited
Contact Detail:
Portfolio Payroll Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Payroll & HR Administrator
✨Tip Number 1
Familiarise yourself with ADP payroll software if you haven't already. Since this role specifically requires experience with ADP, demonstrating your knowledge or even taking a short course can set you apart from other candidates.
✨Tip Number 2
Highlight any previous experience in not-for-profit organisations during your conversations. This will show that you understand the unique challenges and values of working in a charity environment, which is crucial for this role.
✨Tip Number 3
Prepare to discuss your organisational skills and how you manage multiple tasks. Given the nature of payroll and HR administration, being able to prioritise effectively is key, so have examples ready to share.
✨Tip Number 4
Research the charity's mission and values thoroughly. Being able to articulate how your personal values align with theirs during interviews can demonstrate your commitment to their cause and make a strong impression.
We think you need these skills to ace Payroll & HR Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience with payroll processing, particularly using ADP software. Include specific examples of your previous roles in HR administration and any relevant achievements.
Craft a Compelling Cover Letter: Write a cover letter that reflects your passion for the charity's mission and how your skills align with their values. Mention your attention to detail and customer service mindset, as these are crucial for the role.
Highlight Relevant Skills: In your application, emphasise your proficiency in MS Excel and other IT skills. Provide examples of how you've used these tools in past roles to improve payroll processes or HR administration.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Ensure that all information is accurate and that your application presents you in the best light possible.
How to prepare for a job interview at Portfolio Payroll Limited
✨Showcase Your Payroll Experience
Make sure to highlight your experience with ADP payroll software during the interview. Be prepared to discuss specific examples of how you've managed the full payroll cycle, including any challenges you faced and how you overcame them.
✨Demonstrate Attention to Detail
Given the importance of accuracy in payroll processing, be ready to provide examples that showcase your attention to detail. You might mention how you've reconciled payroll accounts or conducted audits in previous roles.
✨Communicate Effectively
Since excellent communication skills are essential for this role, practice articulating your thoughts clearly. Prepare to discuss how you've handled employee payroll queries in a professional manner, ensuring you convey a customer-service mindset.
✨Prepare for HR Administrative Questions
Expect questions related to HR administration tasks such as onboarding and updating employee files. Familiarise yourself with best practices in these areas, and be ready to share your experiences and any process improvements you've implemented.
