Site Coordinator - Long Marston in Spofforth

About us

At the heart of the rail network for over three decades, Porterbrook is the UK's leading rolling stock financier and asset management company with 4000 vehicles in our diverse portfolio of passenger and freight trains. By working together with our partners, we deliver high-quality, agile rolling stock solutions that ensure the railway remains safe, reliable, sustainable and fit for the future.

About the team

Our small, close-knit and passionate team based at the site ensure that everything runs smoothly across Long Marston RIC each day.

About the role

A great opportunity for an exceptional Site Coordinator to join the Porterbrook team.

Key responsibilities:

• Administration: Provide administration support to the Long Marston team, producing and maintaining the team attendance schedule, arranging meetings and keeping track of diary entries for the General Managers as required. Support team meetings by ensuring the correct paperwork and information is available. Collate regular documents such as the weekly management report, ensuring each contributor supplies their information by the deadline. Work with the HR department to support the onboarding arrangements for new employees, ensuring scheduled inductions and training are maintained and do not slip. This will include ensuring site/building access is in place, appropriate workwear supplied, and workspace set up is requested from the IT department. Assist with the planning for work experience students whilst they are at the Long Marston site. Manage the scheduling of interviews during recruitment processes for the site, coordinating interview slots and attendance and the provision of timely candidate feedback. Provide the monthly invoicing schedule to the Derby Finance team by coordinating the utilisation of the site facilities. This will involve obtaining information for the Porterbrook investment team, Long Marston Facilities Management and the Long Marston Operations Team. Build an understanding of chargeable rates for the facilities used and meet the monthly finance deadline each time. Raise and receipt requisitions in line with business process, ensuring these are created in good time and are approved by the appropriate delegated authority. Manage PPE, stationery and all other consumables for the site ensuring that supplies are maintained. Support other administrative processes and requests as and when required.
• Event Management Support: Support & facilitate customer, supplier and VIP visits to site, adopting a consistent, methodical approach for each event, in line with the presentational standards required. Liaise with the internal requestor and the site management team, ensuring requirements have been wholly understood. Act as the first point of contact for both internal and external events on site and escalate any issues or decision points as necessary. Build strong working relationships with third party stakeholders including Bauer Media, outside caterers and facilities providers. Have checks and balances in place to ensure all expectations are delivered to the required standard. Manage the events calendar, communicating key messages and updates with all stakeholders as required. Ensure that the set up and catering is suitable for the nature of the event, with personal input into the arrangements on the day and maintain stocks of consumables for this purpose.

About you

Requirements are for a proactive individual with excellent communication skills and high standards of delivery and presentation. Exemplary organisational skills are essential. The ability to use Microsoft Office applications is key.

Skills / Experience

What you'll need to have:

• Educated to A-Level or equivalent.
• Experience as a team organiser/or events organiser.
• Highly proficient in using MS applications - including Word, Excel and PowerPoint.
• Proven communication skills at all levels.

It would be great if you also had:

• Strong coordination skills with the ability to manage multiple activities individually and across a team.
• Excellent organisational skills.
• Outstanding interpersonal & communication skills.
• Ability to work well within a team.
• Able to use own initiative when required and be confident to make decisions.
• Strong attention to detail and immaculate presentation.
• Ability to prioritise and work well under pressure.

A great place to work

We have a collaborative work ethic with our team members across the company, and with our customers and suppliers. In Derby, London and the Long Marston Rail Innovation Centre we have the right people, with the right skills, in the right jobs, all striving to drive excellence through strong partnerships that create value for all. We promote a high-performing culture where everyone is supported to achieve their goals, both personally and professionally. We have a close-knit, diverse team that looks out for each other, and supports our colleagues, communities and the next generation of the railway family.

Our benefits

We are seeking the very best talent to join the team, and offer an excellent salary, along with bonus and benefits. This is a fantastic opportunity to join a great organisation with outstanding people and a road map for the future to grow and develop the business.

• 1.5x employer contributory pension scheme.
• Financial wellbeing support.
• Flexible working.
• Enhanced maternity, paternity and adoption pay.
• Enhanced Armed Forces policies.
• Ongoing support with professional and personal development.
• Long service awards.
• Porterbrook Star awards.
• Healthcare cash plan.
• 25 days' annual leave + Bank Holidays + option to buy and sell up to 5 days' additional leave.
• Additional days annual leave for long service.
• Free parking and electric vehicle charging are available at our Derby office.
• Season ticket loan.
• Cycle to Work scheme.

Should you be suitable for the role, the full benefits package will be discussed in more detail during your screening call.

Equal Opportunities

We aspire to have a diverse and inclusive workplace and strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join us on our journey.

Accessibility

We're committed to helping you perform at your best throughout the recruitment process. If you have a disability or need any reasonable adjustments during the application and selection stages, please get in touch with us. We'll be happy to discuss how we can assist.

To apply

Please follow the link at the top of this page to send your CV and a covering email with full details of why you would be a great addition to the Porterbrook team, along with details of your current salary and notice period. This vacancy may close at any time once sufficient applications have been received. Early submission of your application is therefore encouraged.

What happens next?

Once your application has been reviewed, our recruitment team will be in contact. Our interview process is typically two stages to ensure a thorough evaluation while providing a chance for you to showcase your skills and fit for our team. This approach allows us to engage in meaningful discussions, assess your qualifications more comprehensively, and ensure a mutual alignment with our company values. If you're ready to take the next step in your career, we look forward to meeting you!